Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary
Meticulous Administrative Assistant offering 20 years of experience providing administrative support in the Construction industry. Successful at preparing bid packages, certified payroll reports, subcontracts, RFI's and change orders.
Detail-oriented Records Specialist adept at coordinating digital and physical records for Construction and job cost purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations.
Skills
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Work History
04/2008 to Current Executive Assistant 99 Cents Only | San Luis Obispo, CA,
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Maintained accurate, current and compliant financial records by monitoring and addressing variances.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Performed, weekly payroll, AP/AR and reporting functions for office.
- Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using Quickbooks software.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Prepare bid packages, RFI's, change orders, certified payroll reports and monthly AIA billings.
11/2000 to 04/2008 Administrative Assistant Cambria | New York, NY,
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Coordinated bookkeeping activities in QuickBooks including, payroll, accounts receivable and accounts payable.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Executed record filing system to improve document organization and management.
- Handled client correspondence and tracked records to foster office efficiency.
- Routed incoming calls and faxes and drafted detailed messages to expedite response.
- Offered departmental administrative support.
- Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
- Maintained complex digital filing system for financial information.
- Maintained staff directory and company policy handbook for human resources department.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Maintained RMS system for Army Corps of Enigneer projects.
03/1996 to 10/2000 Facility Manager Watco Companies, Inc. | Jeffersonville, IN,
- Trained and guided team members to maintain high productivity and performance metrics.
- Maintained team efficiency by strategically delegating daily activities, monitoring output and rewarding positive contributions.
- Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches.
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows to meet any daily demand.
- Oversaw and optimized work of 15 cahiers, shift supervisors and shuttle drivers performing high-quality airport parking and cutomer shuttle work.
- Compiled data from C-Com System to report information to Auditors and Regional President, discussing trends and methods for improving store results.
- Set and managed schedules to give proper coverage to required areas and meet customer service demands.
- Cross-trained existing employees in order to maximize team performance.
- Trained new employees in specific job requirements.
- Maintained current knowledge of all facets of operations.
- Reconciled daily sales transactions to balance and log day-to-day revenue.
07/1990 to 02/1994 Administrator Assistant Pacific Office Automation | Reno, NV,
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Performed research to collect and record new home warranty data.
- Executed record filing system to improve document organization and management.
- Routed incoming calls and faxes and drafted detailed messages to expedite response.
- Offered departmental administrative support.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Education
Expected in 09/1983 GED | Williamstown High School, Williamstown, NJ
Certificate | Office Automation Gloucester County Institute of Technology, Bridgeport, NJ,
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School Attended
- Williamstown High School
- Gloucester County Institute of Technology
Job Titles Held:
- Executive Assistant
- Administrative Assistant
- Facility Manager
- Administrator Assistant
Degrees
- GED
- Certificate
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