Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Highlights
Proper phone etiquette
Timemanagement
Articulate and well-spoken
Flexible
Professional and mature
Strong problem solver
Meticulous attention to detail
Works well under pressure
Social media knowledge
Comprehensive calendaring
Database management
Customer service-oriented
Mail management
Meeting planning
Travel administration
Self-starter
Scheduling
Accomplishments
Supported Managing Directors through personal document management, calendar organization and collateral preparation for meetings. Increased sales by 150% by taking on additional projects.Formally recognized for playing an instrumental role in the implementation of cost savings measures.
Experience
2016 to Current
Executive AssistantA.O. Fox – Oneonta, NY,
Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
Served as a professional representative for the Managing Directors.
Collaborated with other administrative team members on special projects and events.
Wrote and distributed meeting minutes to appropriate individuals to executive clients, investors and board members.
Provide executive support to one senior managing director and one managing partner with heavy calendaring, booking complex travel (business, personal, domestic and international), meeting planning and sorting corresponding emails by organizing email inbox.
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules
Communicate daily with potential investors, new businesses, executive recruiters, board of directors for portfolio companies and their executive assistants.
Responsible for senior managing director and managing partner's confidential data for work and personal.
Prepare and submit monthly expense reports which includes researching, collecting receipts and cross referencing credit card statements.
In charge of two portfolio companies' quarterly board meeting in office and out of town, weekly and monthly calls, arranging hotels for out of town guests, and setting up board dinners.
Work closely with administrative team and associates to coordinate small and large meetings and travel itineraries for board meetings and conferences.
Research client profiles for new meetings with investors expressing interest in new portfolio companies.
01/1 to 01/1
Executive AssistantA.O. Fox – Sidney, NY,
Scheduled meetings and travel (business and personal), answered phones, read emails, managed calendars, allocated and processed expense reports (AmEx).
Processed all medical claims reimbursements including FSA/HSA.
Displayed an understanding of the relative priorities of the business and showed an ability to manage competing interests.
Assisted with the planning of on-site management and investor meetings and set up conference calls and acted as first point of contact.
01/1 to 01/2014
Executive Assistant SeptemberSierra Ventures Management – City, STATE,
Provided primary business and personal support to a managing director and partners responsible for investments Managed calendars and organized meetings for three executives Coordinated weekly domestic and international travel; created detailed itineraries outlining travel logistics.
Executed e-mail correspondence on behalf of partners.
Processed monthly expense reports to include supporting documents and budget code indexes via Trips Ware software program.
Acted as a liaison between portfolio company executive management and board members to ensure proper communications.
1999 to 09/2005
Stylist and DesignerFreelancer – City, STATE,
Provided expertise in merchandising and sales strategies to optimize placement of volume drivers; ensured that all quality control and merchandising standards were in place at all times.
Completed timely markdowns of seasonal merchandise to optimize profit goals and create a customer friendly sales environment.
Drove business development and client relationship management strategies to secure key accounts to provide styling and design service; captured high profile accounts including WalMart, Sears, Macy's, Visa, State Farm Insurance and Vivian Group International, Marc Ecko.
Created original design concepts for beddings, furniture and on-figure fashion; designed a highly celebrated T-shirt line, and designed successful B-B Girls and Juniors Spring 2001 line.
Contributed expertise in design, flat sketching and fabric sourcing to support development efforts for Miss Elliette (Mother of the Bride Line), Vivian Chang (Fashion Forward Special Occasion,), One Clothing Pia Clothing and BCTC Corporation.
10/2010 to 03/2015
Founder & ConsultantMIYAH – City, STATE,
Comprehensive calendaring, scheduling, travel arrangements, and appointment setting with clients.
Developed business partnerships with clients through networking and marketing initiatives.
Assisted in the execution of special events in the Bay Area and Los Angeles.
Prepared expense reports and business plan analysis.
09/2005 to 04/2015
Merchandise Manager/Sales CoordinatorTommy Hilfiger – City, STATE,
May Provided heavy travel/calendaring, scheduling, and internal/external communications.
Input and monitored sales data to interpreted trends to forecast needs.
Collaborated with President of Wholesale, VP, Account Executives, Buyers, District Planners, District Merchants and SVP, and store management to ensure effective communication and foster a sense of teamwork.
Delivered personalized training programs to address the needs of the location; led coaching, mentoring and development strategies to help individuals achieve highest potential.
Provided leadership and oversight for the development and implementation of highly tactical sales and merchandising strategies designed to impact bottom line results, enhanced growth and achieved targeted goals.
Prepared & set up monthly and quarterly store trainings, weekly expense reports, and transcribing notes to communicate to all teams.
Education
Expected in 1996
Associate of Arts: Fashion Brooks College - Long Beach, CA GPA: Alpha Beta Gamma Honor Society GPA: 4.0
Alpha Beta Gamma Academic Achievement Award
Skills
administrative, appointment setting, budget, business development, business plan, coaching, conferences, credit, client, clients, database management, email, special events, executive management, expense reports, fashion,leadership, logistics, director, managing, marketing, meeting planning, mentoring, merchandising, Excel, Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook, database management software, Salesforce, Concur, MacBookPro - Pages & Numbers.Familiar with Adobe Creative Suite, Connect Pro, and Life Cycle), networking, transcribing notes, organizing, profit, quality control, read, relationship management, researching, sales, scheduling, sorting, store management, teamwork, phones, training, travel arrangements
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