Executive Assistant Resume Example Company Name

EXECUTIVE ASSISTANT

Professional Summary

Highly effective, tenacious and well accomplished professional with 7+ years of office management, support staff management, supervision and event planning. Armed with broad-based background and skills like ambition, determination, accuracy, detail-orientation and a high degree of proficiency in several languages . Constantly looking to bring significant improvements in efficiency, productivity and processes towards the successful attainment of individual and organizational goals.

Skills

G Suite; Zoom; Advanced MS Office Suite'
Operating Systems: Windows, Mac OS X;
YARDI; Concur; SLACK; Quickbooks;
Filing and data archiving; Report analysis;

Travel Administration; Office management;
Technical Support; Travel coordination;
Business administration; Budgeting;
Social Media Knowledge; Interpersonal Skills;

Work History

Executive Assistant, 09/2017 to Current
Company Name – City, State

Acted as point of contact between the CEO and executive team, facilitating smooth communications between internal and external parties from a variety of backgrounds.
Keeping track of expense reports, which includes office and software expenses. Making sure software licenses are up to date.
Responsible for setting up travel arrangements, both domestic and international.
Helping to facilitate coordination between onshore and offshore teams via Zoom and Google meetings.
Utilizing MS Office Suite to generate various reports, ranging from simple word documents to more complex spreadsheets. Utilized lookup tables and pivot tables.
Occasionally assisting with client billing and client support.
Maintaining office operations including supplies ordering.
Coordinated estate management, event planning and other business and/or personal key projects as assigned.

Administrative Assistant, 11/2014 to 07/2016
Company Name – City, State

Assisted in lease negotiation and preparation of lease abstracts for large commercial properties and multi-unit residential properties.
Managed front-desk initiatives, including greeting clients, managing meetings, answering phone calls and answering email and website inquiries.
Utilized MS Office Suite for preparation of all materials for meetings and events for asset management teams.
Assisted with prospects screening and acquisition, move-ins/move-outs, along with generating and tracking of lease renewals.
Collaborated with accounting department assisting in month-end closing procedures, tax and insurance reimbursement, reconciliation of the accounts receivable/payable statements, rent collections, back charges.
Provided administrative support with filing and reporting as needed (digital and hard file).

Executive Assistant, 10/2013 to 06/2014
Company Name – City, State

Assisted the Spa Director with project support, data tracking, marketing, cost-control, staff training, employee relations, guest satisfaction and administrative tasks.
Planned and executed local marketing, PR, and promotional events, resulting in broadening of local (non-hotel guest) clientele by 35%.
Assisted in recruiting and interviewing potential candidates for employment.
Supervised and managed the payroll for a team of 15 employees.
Assisted in origination needs and developing relationships with vendors and corporate clients.
Prepared annual budget reports and participated in monthly reviews with the Spa Director and general manager.
Managed the purchase of all supplies, effectively reducing the supply cost by 20%.
Provided the highest quality guest service and resolved all guest concerns beyond their satisfaction, resulting in multiple positive reviews.

Executive Assistant, 09/2010 to 06/2013
Company Name – City, State

Maintained calendar for general manager, scheduling meetings, reviews, events, and other appointments.
Screened phone calls, emails, mail and visitors; routed and resolved any information requests.
Coordinated all aspects of internal and external visitor meetings, seminars, interviews.
Managed and tracked travel/meeting/conference expenses; worked closely with finance and accounting group to ensure spending was aligned and within budget.
Created and handled presentations, complex reports, confidential correspondence and files.
Assisted in developing milestone reports on a variety of financial subjects that were presented at management meetings;
Prepared and processed appropriate written communications, i.e., memos, letters, financial reports, etc.
Maintained excellent communication standards on different channels with excellent command of business etiquette involving direct contact with the clients;
Offered support for key projects.

Education

Bachelor of Science: Economics, Marketing & LogisticsThe State University Of Moldova - City

GPA: 3.93

Graduated in Top 1% of Class

Post Secondary Degree: EconomicsNational Trade College Of AESM - City

Graduated Summa cum Laude

Language Skills

Full professional proficiency in English, Russian, Spanish, Romanian, Moldovan. Basic understanding of Italian.

Certifications

NY Real Estate License

Resume Overview

School Attended

The State University Of Moldova
National Trade College Of AESM

Job Titles Held:

Executive Assistant
Administrative Assistant

Degrees

Bachelor of Science : Economics, Marketing & Logistics
Post Secondary Degree : Economics

Executive Assistant Resume Example

Resume Score: 80%

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