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Executive Assistant Resume Example

Resume Score: 80%

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EXECUTIVE ASSISTANT
Professional Summary

Highly effective, tenacious and well accomplished professional with 7+ years of office management, support staff management, supervision and event planning. Armed with broad-based background and skills like ambition, determination, accuracy, detail-orientation and a high degree of proficiency in several languages . Constantly looking to bring significant improvements in efficiency, productivity and processes towards the successful attainment of individual and organizational goals.

Skills
  • G Suite; Zoom; Advanced MS Office Suite'
  • Operating Systems: Windows, Mac OS X;
  • YARDI; Concur; SLACK; Quickbooks;
  • Filing and data archiving; Report analysis;
  • Travel Administration; Office management;
  • Technical Support; Travel coordination;
  • Business administration; Budgeting;
  • Social Media Knowledge; Interpersonal Skills;
Work History
Executive Assistant, 09/2017 to Current
Company Name – City, State
  • Acted as point of contact between the CEO and executive team, facilitating smooth communications between internal and external parties from a variety of backgrounds.
  • Keeping track of expense reports, which includes office and software expenses. Making sure software licenses are up to date.
  • Responsible for setting up travel arrangements, both domestic and international.
  • Helping to facilitate coordination between onshore and offshore teams via Zoom and Google meetings.
  • Utilizing MS Office Suite to generate various reports, ranging from simple word documents to more complex spreadsheets. Utilized lookup tables and pivot tables.
  • Occasionally assisting with client billing and client support.
  • Maintaining office operations including supplies ordering.
  • Coordinated estate management, event planning and other business and/or personal key projects as assigned.
Administrative Assistant, 11/2014 to 07/2016
Company Name – City, State
  • Assisted in lease negotiation and preparation of lease abstracts for large commercial properties and multi-unit residential properties.
  • Managed front-desk initiatives, including greeting clients, managing meetings, answering phone calls and answering email and website inquiries.
  • Utilized MS Office Suite for preparation of all materials for meetings and events for asset management teams.
  • Assisted with prospects screening and acquisition, move-ins/move-outs, along with generating and tracking of lease renewals.
  • Collaborated with accounting department assisting in month-end closing procedures, tax and insurance reimbursement, reconciliation of the accounts receivable/payable statements, rent collections, back charges.
  • Provided administrative support with filing and reporting as needed (digital and hard file).
Executive Assistant, 10/2013 to 06/2014
Company Name – City, State
  • Assisted the Spa Director with project support, data tracking, marketing, cost-control, staff training, employee relations, guest satisfaction and administrative tasks.
  • Planned and executed local marketing, PR, and promotional events, resulting in broadening of local (non-hotel guest) clientele by 35%.
  • Assisted in recruiting and interviewing potential candidates for employment.
  • Supervised and managed the payroll for a team of 15 employees.
  • Assisted in origination needs and developing relationships with vendors and corporate clients.
  • Prepared annual budget reports and participated in monthly reviews with the Spa Director and general manager.
  • Managed the purchase of all supplies, effectively reducing the supply cost by 20%.
  • Provided the highest quality guest service and resolved all guest concerns beyond their satisfaction, resulting in multiple positive reviews.
Executive Assistant, 09/2010 to 06/2013
Company Name – City, State
  • Maintained calendar for general manager, scheduling meetings, reviews, events, and other appointments.
  • Screened phone calls, emails, mail and visitors; routed and resolved any information requests.
  • Coordinated all aspects of internal and external visitor meetings, seminars, interviews.
  • Managed and tracked travel/meeting/conference expenses; worked closely with finance and accounting group to ensure spending was aligned and within budget.
  • Created and handled presentations, complex reports, confidential correspondence and files.
  • Assisted in developing milestone reports on a variety of financial subjects that were presented at management meetings;
  • Prepared and processed appropriate written communications, i.e., memos, letters, financial reports, etc.
  • Maintained excellent communication standards on different channels with excellent command of business etiquette involving direct contact with the clients;
  • Offered support for key projects.
Education
Bachelor of Science: Economics, Marketing & LogisticsThe State University Of Moldova - City

GPA: 3.93

Graduated in Top 1% of Class

Post Secondary Degree: EconomicsNational Trade College Of AESM - City

Graduated Summa cum Laude

Language Skills

Full professional proficiency in English, Russian, Spanish, Romanian, Moldovan. Basic understanding of Italian.

Certifications

NY Real Estate License

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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

School Attended

  • The State University Of Moldova
  • National Trade College Of AESM

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant

Degrees

  • Bachelor of Science : Economics, Marketing & Logistics
    Post Secondary Degree : Economics

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