Executive Assistant Resume Example
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EXECUTIVE ASSISTANT
Professional Summary
Driven and resourceful Administrative professional with 18+ years of experience supporting work of high-achieving executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Skills
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Work History
Executive Assistant, 04/2009 to 07/2019
Abbvie, Inc – Cleveland , OH
Abbvie, Inc – Cleveland , OH
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Organized international and domestic travel arrangements for up to four staff members, including all transportation and hotel stays.
- Scheduled and coordinated meetings and daily schedule for executives.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, vice president and executive vice president.
- Handled details of highly confidential and critical nature.
- Successfully planned and executed onboarding for employees.
- Processed travel expenses and reimbursements for two member executive team and senior management group.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Executive Assistant, 01/2008 to 02/2009
Abbvie, Inc – Kansas City , MO
Abbvie, Inc – Kansas City , MO
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Organized international and domestic travel arrangements for up to two staff members, including all transportation and hotel stays.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Created expense reports, budgets and filing systems.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Senior Administrative Assistant, 08/2007 to 10/2007
Takeda Pharmaceutical Company Ltd – Grand Rapids , MI
Takeda Pharmaceutical Company Ltd – Grand Rapids , MI
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Acquired proper equipment, refreshments and supplies for meetings.
- Coordinated office activities and public events, including product ordering, set up and technology.
Executive Assistant, 03/2001 to 08/2007
Abbvie, Inc – Memphis , TN
Abbvie, Inc – Memphis , TN
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Organized international and domestic travel arrangements for up to three staff members, including all transportation and hotel stays.
- Created expense reports, budgets and filing systems.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Screened calls and emails and initiated actions to respond or direct messages for two managers.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Education
Business AdministrationUniversity Of Phoenix - City
High School Diploma: 1987
Menlo-Atherton High School - City, State
Menlo-Atherton High School - City, State
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Resume Overview
School Attended
- University Of Phoenix
- Menlo-Atherton High School
Job Titles Held:
- Executive Assistant
- Senior Administrative Assistant
Degrees
- Business Administration
High School Diploma : 1987
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