LiveCareer-Resume

Executive Assistant resume example with 17+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary

Driven and resourceful Administrative professional with 18+ years of experience supporting work of high-achieving executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.

Skills
  • MS Office Suite
  • Organizational Effectiveness
  • Strategic Planning
  • Schedule & calendar planning
  • Expense reporting
  • Project Coordination
  • Confidentiality
  • Travel coordination
  • WebEx
  • Event Planning
  • Technical Support
  • 45 WPM typing speed
  • Filing And Data Archiving
Education
University Of Phoenix San Mateo, CA, Expected in : Business Administration - GPA :
Menlo-Atherton High School Atherton, CA Expected in 1987 High School Diploma : - GPA :
Work History
Abbvie, Inc - Executive Assistant
Cleveland, OH, 04/2009 - 07/2019
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Organized international and domestic travel arrangements for up to four staff members, including all transportation and hotel stays.
  • Scheduled and coordinated meetings and daily schedule for executives.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, vice president and executive vice president.
  • Handled details of highly confidential and critical nature.
  • Successfully planned and executed onboarding for employees.
  • Processed travel expenses and reimbursements for two member executive team and senior management group.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
Abbvie, Inc - Executive Assistant
Kansas City, MO, 01/2008 - 02/2009
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Organized international and domestic travel arrangements for up to two staff members, including all transportation and hotel stays.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Created expense reports, budgets and filing systems.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
Takeda Pharmaceutical Company Ltd - Senior Administrative Assistant
Grand Rapids, MI, 08/2007 - 10/2007
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Maintained personal schedule, professional calendar and individual appointments for senior staff members.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Coordinated office activities and public events, including product ordering, set up and technology.
Abbvie, Inc - Executive Assistant
Memphis, TN, 03/2001 - 08/2007
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Organized international and domestic travel arrangements for up to three staff members, including all transportation and hotel stays.
  • Created expense reports, budgets and filing systems.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Screened calls and emails and initiated actions to respond or direct messages for two managers.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.

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Resume Overview

School Attended

  • University Of Phoenix
  • Menlo-Atherton High School

Job Titles Held:

  • Executive Assistant
  • Executive Assistant
  • Senior Administrative Assistant
  • Executive Assistant

Degrees

  • High School Diploma

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