Executive Assistant resume example with 17+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA94105
:
Professional Summary
Driven and resourceful Administrative professional with 18+ years of experience supporting work of high-achieving executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Skills
MS Office Suite
Organizational Effectiveness
Strategic Planning
Schedule & calendar planning
Expense reporting
Project Coordination
Confidentiality
Travel coordination
WebEx
Event Planning
Technical Support
45 WPM typing speed
Filing And Data Archiving
Education
University Of PhoenixSan Mateo, CA, Expected in ā ā:Business Administration - GPA:
Menlo-Atherton High SchoolAtherton, CAExpected in 1987 ā āHigh School Diploma: - GPA:
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Organized international and domestic travel arrangements for up to four staff members, including all transportation and hotel stays.
Scheduled and coordinated meetings and daily schedule for executives.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, vice president and executive vice president.
Handled details of highly confidential and critical nature.
Successfully planned and executed onboarding for employees.
Processed travel expenses and reimbursements for two member executive team and senior management group.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Promoted team productivity by keeping supplies organized and well-stocked.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Organized international and domestic travel arrangements for up to two staff members, including all transportation and hotel stays.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Promoted team productivity by keeping supplies organized and well-stocked.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Created expense reports, budgets and filing systems.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Takeda Pharmaceutical Company Ltd - Senior Administrative Assistant Grand Rapids, MI, 08/2007 - 10/2007
Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Maintained personal schedule, professional calendar and individual appointments for senior staff members.
Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
Acquired proper equipment, refreshments and supplies for meetings.
Coordinated office activities and public events, including product ordering, set up and technology.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Organized international and domestic travel arrangements for up to three staff members, including all transportation and hotel stays.
Created expense reports, budgets and filing systems.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Screened calls and emails and initiated actions to respond or direct messages for two managers.
Promoted team productivity by keeping supplies organized and well-stocked.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
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