Executive Assistant resume example with 17+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
Summary
Enterprising executive assistant with over 15 years of experience supporting busy company owners and leadership. Proficient in assisting with both business and personal requirements to promote efficiency. Highly-organized with talent for multitasking using superior time management and decision-making abilities.
Skills
Strong problem solver
Human resource laws knowledge
Excel spreadsheets
Payroll
Invoice processing
Accounting
Business correspondence
Time management
Legal administrative support
Business operations organization
Policy development
Budget administration
Procedure implementation
Leadership/communication skills
Experience
Executive Assistant, 01/2019 to 09/2020 Abbvie, Inc – Campbell, CA,
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Opened, read and wrote answers to routine letters and correspondence for executives.
Revised and maintained master calendar for client appointments.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Originated invoices, reports and proposals using QuickBooks.
Restocked office and break room supplies to maximize team productivity.
Monthly bank reconciliation, journal entries and adjustments to general ledger.
Executive Assistant, 03/2014 to 03/2019 Abbvie, Inc – Charlotte, NC,
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency.
Managed CEO's complex calendar and prepared meeting agenda and materials.
Managed external contacts for brokers and kept track of periodic communication needed for priority contacts.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Set up meeting and event logistics for senior management, including executives and board of directors.
Opened, read and wrote answers to routine letters and correspondence for executives.
Originated invoices, reports and proposals using QuickBooks.
Executive Assistant and Accounting, 01/2011 to 01/2015 MB Realty Group – City, STATE,
Oversaw special event calendars for the CEO , factoring in availability and expected operational demands to keep workloads in balance.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Originated invoices, reports and proposals using QuickBooks.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
Restocked office and break room supplies to maximize team productivity.
Crafted proposals and memos using desktop publishing and word processing software.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Created detailed financial models and applied analytical tools to facilitate variance analysis.
Investigated and resolved discrepancies in monthly bank accounts.
Analyzed wills, insurance policies and corporate contracts.
Supported asset transfers, lender and equity requests, and audit inquiries.
Informed clients of permits, certificates, applications and documents required by various government agencies.
Executive Assistant and Accounting, 01/2003 to 11/2011 Harr And Associates – City, STATE,
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Develop, implement, and monitor day to day operational systems and processes that provide visibility into goals, progress and obstacles for business development
Restocked office and break room supplies to maximize team productivity.
Represented Harr and Associates to executive clients, VIPs, investors and board members.
Originated invoices, reports and proposals using QuickBooks.
Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Obtained signatures for important financial and legal documents.
Coordinated customer-facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.
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