· Executive Assistant with 11 years of executive and administrative experience in the Durango business community, interfacing with county commissioners, city council members, community CEOs, attorneys, and boards; partnering with affiliates and stakeholders to promote effectiveness in the collaboration and execution of programs and key initiatives.
· Provide high-level administrative support and project management assistance for a range of initiatives across the organization, serving as proxy to the CEO by setting a tone of goodwill and making myself available as a liaison to the community, and contributing to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives
· Consummate professional dedicated to providing confidential support to the executive team by serving as an effective gatekeeper to protect their time and maximize their focus, working closely and effectively with the executive team to keep them well informed of upcoming commitments and responsibilities and following up appropriately, and having a sense for the issues taking place in the environment, acting as a sounding board and providing objective feedback.
- Provide confidential administrative and project management support for a range of initiatives within the organization.
- Manage the executive and director calendars and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time and resources.
- Schedule onsite and remote internal and external meetings, coordinating all technical logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
- Screen, direct, respond to, and prioritize incoming communications, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
- Coordinate travel arrangements for the executive team and board members, including flights, lodging, transportation, conference registrations, and expense reports.
- Provide support to the board and several board committees. Schedule and arrange meetings, compile and distribute materials, attend meetings, prepare meeting agendas and minutes, and maintain corporate documents.
- Plan and oversee logistical arrangements for employee, board, and board committee meetings, including space and facility needs, meals and refreshments, supplies, and technology.
- Serve as proxy to the CEO by setting a tone of goodwill when meeting with members and affiliates, and making myself available as a resource for the community.
- Contribute to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives.
- Provide executive director and board with typical confidential administrative support, manage day to day operations and fulfill special projects, objectives and initiatives according to requests from the executive director and board.
- Actively greet and connect with board or investor meeting members and event attendees to promote a relaxed environment of openness and trust, and to optimize networking opportunities. provide after action reports for follow-up by executive director.
- Manage bookkeeping, bank and credit statement reconciliations, AP and AR, payroll documentation, preparation of monthly operating and asset statements, and other financial reporting; maintain essential files, CRM database and all organizational records including bylaws, articles of incorporation, tax filings, insurance and other vital documents.
- Recruit, motivate, coordinate, and schedule hundreds of volunteers for various departments within the Durango Film Festival.
- Oversee volunteers to insure smooth flow of service, and warm, professional interactions with public.
- Met with staff to maintain currency on volunteer opportunities within each department, and to provide incentives and recognition for jobs well done.
- Maintain volunteer data base and records of performance; engage in conflict resolution, crisis management and creative work-abounds to unforeseen shifts in planning.
- Fully engaged in public relations as the face of the volunteers, and the public face of the organization.
- Performed assessments to link volunteers to roles matching individual skills and competencies.
- Responsible for AP, payroll administration, timecard processing, scheduling contract jobs, and workman’s comp case file management and tracking; answering phones and customer service.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
|
|
By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy
Disclaimer
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score
could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
resume Strength
- Length
- Personalization
- Strong Summary
- Target Job
- Typos
Resume Overview
School Attended
- Indiana University Bloomington
- P4 Consulting
- Peak Solutions
Job Titles Held:
- Executive Assistant
- Executive Assistant
- Volunteer Coordinator
- Administrative Assistant
Degrees
- Bachelor of Arts
By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy
