Executive Assistant Resume Example Company Name

EXECUTIVE ASSISTANT

Professional Summary

· Executive Assistant with 11 years of executive and administrative experience in the Durango business community, interfacing with county commissioners, city council members, community CEOs, attorneys, and boards; partnering with affiliates and stakeholders to promote effectiveness in the collaboration and execution of programs and key initiatives.

· Provide high-level administrative support and project management assistance for a range of initiatives across the organization, serving as proxy to the CEO by setting a tone of goodwill and making myself available as a liaison to the community, and contributing to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives

· Consummate professional dedicated to providing confidential support to the executive team by serving as an effective gatekeeper to protect their time and maximize their focus, working closely and effectively with the executive team to keep them well informed of upcoming commitments and responsibilities and following up appropriately, and having a sense for the issues taking place in the environment, acting as a sounding board and providing objective feedback.

Work History

Executive Assistant, 10/2015 to CurrentCompany Name, City, State

Provide confidential administrative and project management support for a range of initiatives within the organization.
Manage the executive and director calendars and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time and resources.
Schedule onsite and remote internal and external meetings, coordinating all technical logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
Screen, direct, respond to, and prioritize incoming communications, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
Coordinate travel arrangements for the executive team and board members, including flights, lodging, transportation, conference registrations, and expense reports.
Provide support to the board and several board committees. Schedule and arrange meetings, compile and distribute materials, attend meetings, prepare meeting agendas and minutes, and maintain corporate documents.
Plan and oversee logistical arrangements for employee, board, and board committee meetings, including space and facility needs, meals and refreshments, supplies, and technology.
Serve as proxy to the CEO by setting a tone of goodwill when meeting with members and affiliates, and making myself available as a resource for the community.
Contribute to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives.

Executive Assistant, 01/2013 to 10/2015Company Name, City, State

Provide executive director and board with typical confidential administrative support, manage day to day operations and fulfill special projects, objectives and initiatives according to requests from the executive director and board.
Actively greet and connect with board or investor meeting members and event attendees to promote a relaxed environment of openness and trust, and to optimize networking opportunities. provide after action reports for follow-up by executive director.
Manage bookkeeping, bank and credit statement reconciliations, AP and AR, payroll documentation, preparation of monthly operating and asset statements, and other financial reporting; maintain essential files, CRM database and all organizational records including bylaws, articles of incorporation, tax filings, insurance and other vital documents.

Volunteer Coordinator, 02/2009 to 12/2015Company Name, City, State

Recruit, motivate, coordinate, and schedule hundreds of volunteers for various departments within the Durango Film Festival.
Oversee volunteers to insure smooth flow of service, and warm, professional interactions with public.
Met with staff to maintain currency on volunteer opportunities within each department, and to provide incentives and recognition for jobs well done.
Maintain volunteer data base and records of performance; engage in conflict resolution, crisis management and creative work-abounds to unforeseen shifts in planning.
Fully engaged in public relations as the face of the volunteers, and the public face of the organization.
Performed assessments to link volunteers to roles matching individual skills and competencies.

Administrative Assistant, 01/2009 to 11/2011Company Name, City, State

Responsible for AP, payroll administration, timecard processing, scheduling contract jobs, and workman's comp case file management and tracking; answering phones and customer service.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.

Education

Bachelor of Arts, 01/2020

Indiana University Bloomington - City

Managing With Respect And Reason, 11/2017

P4 Consulting - City

Trustology: Supervisor Solutions, 03/2017

Peak Solutions - City

Profile and Values

A strong listener, I am able to create and maintain positive rapport with others and provide necessary practical and/or professional support. I am a very versatile and flexible team player who delights in assisting and supporting the collaborative efforts required to meet the needs of the organization. It is my wholehearted endeavor to nurture a sense of organizational trust, unity, and competence.
I am by nature extremely competent, resourceful and compassionate; often described as being an intuitive, out of the box thinker. I pride myself on being highly reliable, detail oriented, organized and professional. I am known for having a decent sense of humor, speaking honesty and diplomatically, and being very helpful and supportive. I thrive in an environment in which my life experiences, passions and talents can be utilized and affords an opportunity to learn and grow personally, as well as, professionally.

Skills

Commitment to equity and alignment with organizational values and culture
Strong verbal and written communication skills combined with the ability to listen deeply and authentically
Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
Ability to communicate with others on behalf of the CEO and board
Excellent interpersonal skills, and a strong customer service orientation
Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving skills to achieve shared goals
Appreciation for how short-term projects contribute to successful implementation of long-term strategies

Ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
Demonstrated capacity for self-reflection
Ability to learn and anticipate the needs of executives and board members
Ability to be self-directed, take ownership, and see projects to completion in a timely manner
High degree of personal and professional integrityand the ability to work with confidential information
Strong project management, organizational skills, and attention to detail
High-level of proficiency with Microsoft Office and ability to quickly adapt to new technologies

Resume Overview

School Attended

Indiana University Bloomington
P4 Consulting
Peak Solutions

Job Titles Held:

Executive Assistant
Volunteer Coordinator
Administrative Assistant

Degrees

Bachelor of Arts , 01/2020
Managing With Respect And Reason , 11/2017
Trustology: Supervisor Solutions , 03/2017

Executive Assistant Resume Example

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