executive assistant resume example with 12+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

· Executive Assistant with 11 years of executive and administrative experience in the Durango business community, interfacing with county commissioners, city council members, community CEOs, attorneys, and boards; partnering with affiliates and stakeholders to promote effectiveness in the collaboration and execution of programs and key initiatives.

· Provide high-level administrative support and project management assistance for a range of initiatives across the organization, serving as proxy to the CEO by setting a tone of goodwill and making myself available as a liaison to the community, and contributing to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives

· Consummate professional dedicated to providing confidential support to the executive team by serving as an effective gatekeeper to protect their time and maximize their focus, working closely and effectively with the executive team to keep them well informed of upcoming commitments and responsibilities and following up appropriately, and having a sense for the issues taking place in the environment, acting as a sounding board and providing objective feedback.

Work History
Executive Assistant, 10/2015 - Current
Abbyson Furniture Woodland Hills, CA,
  • Provide confidential administrative and project management support for a range of initiatives within the organization.
  • Manage the executive and director calendars and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time and resources.
  • Schedule onsite and remote internal and external meetings, coordinating all technical logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
  • Screen, direct, respond to, and prioritize incoming communications, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
  • Coordinate travel arrangements for the executive team and board members, including flights, lodging, transportation, conference registrations, and expense reports.
  • Provide support to the board and several board committees. Schedule and arrange meetings, compile and distribute materials, attend meetings, prepare meeting agendas and minutes, and maintain corporate documents.
  • Plan and oversee logistical arrangements for employee, board, and board committee meetings, including space and facility needs, meals and refreshments, supplies, and technology.
  • Serve as proxy to the CEO by setting a tone of goodwill when meeting with members and affiliates, and making myself available as a resource for the community.
  • Contribute to smooth business operations as the common thread between all departments and divisions, to problem solve and create efficiencies through awareness of all internal processes and objectives.
Executive Assistant, 01/2013 - 10/2015
Abila Groton, CT,
  • Provide executive director and board with typical confidential administrative support, manage day to day operations and fulfill special projects, objectives and initiatives according to requests from the executive director and board.
  • Actively greet and connect with board or investor meeting members and event attendees to promote a relaxed environment of openness and trust, and to optimize networking opportunities. provide after action reports for follow-up by executive director.
  • Manage bookkeeping, bank and credit statement reconciliations, AP and AR, payroll documentation, preparation of monthly operating and asset statements, and other financial reporting; maintain essential files, CRM database and all organizational records including bylaws, articles of incorporation, tax filings, insurance and other vital documents.
Volunteer Coordinator, 02/2009 - 12/2015
Affinis Hospice Gainesville, GA,
  • Recruit, motivate, coordinate, and schedule hundreds of volunteers for various departments within the Durango Film Festival.
  • Oversee volunteers to insure smooth flow of service, and warm, professional interactions with public.
  • Met with staff to maintain currency on volunteer opportunities within each department, and to provide incentives and recognition for jobs well done.
  • Maintain volunteer data base and records of performance; engage in conflict resolution, crisis management and creative work-abounds to unforeseen shifts in planning.
  • Fully engaged in public relations as the face of the volunteers, and the public face of the organization.
  • Performed assessments to link volunteers to roles matching individual skills and competencies.
Administrative Assistant, 01/2009 - 11/2011
Promedica Senior Care Brooklyn Heights, OH,
  • Responsible for AP, payroll administration, timecard processing, scheduling contract jobs, and workman’s comp case file management and tracking; answering phones and customer service.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Bachelor of Arts: , Expected in 01/2020
Indiana University Bloomington - Bloomington, iN,
Status -
: Managing With Respect And Reason, Expected in 11/2017
P4 Consulting - Durango, CO,
Status -
: Trustology: Supervisor Solutions, Expected in 03/2017
Peak Solutions - Grand Junction, CO,
Status -
  • Commitment to equity and alignment with organizational values and culture
  • Strong verbal and written communication skills combined with the ability to listen deeply and authentically
  • Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
  • Ability to communicate with others on behalf of the CEO and board
  • Excellent interpersonal skills, and a strong customer service orientation
  • Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving skills to achieve shared goals
  • Appreciation for how short-term projects contribute to successful implementation of long-term strategies
  • Ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
  • Demonstrated capacity for self-reflection
  • Ability to learn and anticipate the needs of executives and board members
  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner
  • High degree of personal and professional integrity and the ability to work with confidential information
  • Strong project management, organizational skills, and attention to detail
  • High-level of proficiency with Microsoft Office and ability to quickly adapt to new technologies

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Resume Overview

School Attended

  • Indiana University Bloomington
  • P4 Consulting
  • Peak Solutions

Job Titles Held:

  • Executive Assistant
  • Executive Assistant
  • Volunteer Coordinator
  • Administrative Assistant


  • Bachelor of Arts

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