, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Professional Summary
Driven, resourceful and accomplished executive assistant offering 10+ years of administrative experience reporting to a CEO/Regional Security Director (RSD) and other top federal executives. Solid track record supporting professional needs with well- organized precision. Successfully manages high-volume workloads in rapidly changing environments. Consummate professional dedicated to making the lives of busy executives easier. Serves as an effective gatekeeper; prepares well-researched and accurate documents; manages busy calendars; and efficiently handles daily office tasks. Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook). Type 120 WPM. Quick Books and Google Document savvy. Able to function independently and make decisions in support of the CEO/RSD’s vision. Possesses a Secret Security Clearance
Skills
Records Management Databases
Data Research and Compilation
Administrative Support
Customer Service
Visitor Greeting
Critical Thinking
Executive Schedule Management
Calendar and Scheduling Software
Catering Coordination
Reports and Financial Statements
Mail Sorting and Distribution
Intuit QuickBooks
Document Filing and Retrieval
Supply Ordering
Verbal and Written Communication
Recordkeeping and Documentation
Report Distribution
Meeting Minutes
Travel Arrangement Coordination
Call Routing
Correspondence and Memos
Executive Presentations
Video Conferencing Software
Inquiry Response
Budget Preparation
Administrative Oversight
Access Control
Meeting Agenda Preparation
Invoice Preparation
Honest and Ethical
Microsoft Office
Reliable and Responsible
Team Leadership
Detail-Oriented
Social Perception
Persuasive Negotiation
Operating Procedures
Analytical Thinking
Goal Minded
Meeting Scheduling
Training Schedule Setup
Performance Assessments
Human Resources Management Software
Materials Organization
Workflow Improvements
Staff Training
Work Prioritization
Team Coordination
File Maintenance
Conflict Resolution
Expenditures Oversight
Work Coordination
Decision Making
Problem Solving
Relationship Building
Administrative Policies
Time Management
Work History
Executive Assistant, 01/2020 - Current Acadia Pharmaceuticals Inc. – San Diego, CA,
Provides administrative and business support to the RSD of Region 3 Surface Operations and supports other members of the executive management team.
Maintain CEO/RSD’s calendar plan and schedule meetings, teleconferences and travel.
Contributions:.
Suggested a monthly EA call with 4 other Regions so that responses to HQ was consistent and uniform in content and form.
Worked on the design of Surface Challenge Coins and presentation envelopes.
Created distribution lists for hundreds of stakeholders and partners for ease of dissemination of critical and sensitive information.
Maintained a records program for 10 states of field offices.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Created expense reports, budgets and filing systems for management team.
Organized and coordinated conferences and monthly meetings.
Researched, proposed and implemented vendor agreements to decrease costs and improve services.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Processed travel expenses and reimbursements for executive team and senior management group.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Trained junior office staff in correct procedures and reporting requirements.
Volunteered to help with special projects of varying degrees of complexity.
Visited residential properties and prepared homes for clients' arrival.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Worked with clients to effectively plan and coordinate logistics for special projects and events.
Wrote reports, executive summaries and newsletters.
Promoted team productivity by keeping supplies organized and well-stocked.
Upheld strict timetables by maintaining accurate, balanced calendars.
Screened personal and business calls and directed to appropriate party.
Managed and reviewed filing and office systems.
Coordinated events and worked on ad hoc projects.
Took notes and dictation at meetings.
Handled incoming and outgoing mail, email and faxes.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Led staff and vendors in providing high level of service for owner and guests.
Filed paperwork and organized computer-based information.
Created and managed office systems to efficiently deal with documentation.
Managed residential property issues and prepared homes prior to client arrival.
Executed basic banking and bookkeeping tasks.
Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Worked with senior management to initiate new projects and assist in various processes.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Certified Federal Financial Specialist- 2017,2018,2019,2020,2021
Executive Assistant/Financial Specialist, 01/2018 - 01/2020 DHS/TSA ORD Screening OPS – City, STATE,
Supported Assistant Federal Security Director (AFSD) and 4 Deputies.
Handled all purchases for screening operations at category X airport, prepared bank deposits, reconciled accounts, planned travel, prepared travel vouchers for payment, controlled inventory, and maintained equipment and technology.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Trained junior office staff in correct procedures and reporting requirements.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Organized and coordinated conferences and monthly meetings.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Researched, proposed and implemented vendor agreements to decrease costs and improve services.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Created expense reports, budgets and filing systems for management team.
Processed travel expenses and reimbursements for executive team and senior management group.
Led staff and vendors in providing high level of service for owner and guests.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Prepared and staged properties for customers.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Took notes and dictation at meetings.
Executed basic banking and bookkeeping tasks.
Screened personal and business calls and directed to appropriate party.
Promoted team productivity by keeping supplies organized and well-stocked.
Worked with clients to effectively plan and coordinate logistics for special projects and events.
Managed and reviewed filing and office systems.
Wrote reports, executive summaries and newsletters.
Created and managed office systems to efficiently deal with documentation.
Worked with senior management to initiate new projects and assist in various processes.
Handled incoming and outgoing mail, email and faxes.
Filed paperwork and organized computer-based information.
Coordinated residential property operations and prepared homes for clients.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Upheld strict timetables by maintaining accurate, balanced calendars.
Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Volunteered to help with special projects of varying degrees of complexity.
Made purchases, reconciled accounts, collected funds, created documents for bank deposit.
Worked with muli-million dollar budget with Federal oversight
Program Specialist -Assisant to AFSD, 01/2010 - 08/2017 DHS/TSA – City, STATE,
Planned and coordinated PR initiatives, business development events, special events, retirements, holiday parties and more.
Completed staff training seminars for approximately 200 Transportation Security Supervisors and Leads regarding new technology to improve screening at security checkpoints.
Created awards program for baggage officers and managed water program at category X airport.
POC for statewide food drive collecting over 26,000 lbs.
Assistant to Office of Inspection- ORD
Assistant to Assistant Federal Security Director- Inspections
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