Executive Assistant resume example

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
• Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
• Organized and coordinated conferences and monthly meetings.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Trained junior office staff in correct procedures and reporting requirements.
• Created expense reports, budgets and filing systems for management team.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
• Executed basic banking and bookkeeping tasks.
• Coordinated events and worked on ad hoc projects.
• Filed paperwork and organized computer-based information.
• Wrote reports, executive summaries and newsletters.
• Took notes and dictation at meetings.
• Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
• Volunteered to help with special projects of varying degrees of complexity.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Used QuickBooks to produce monthly invoices, reports and other deliverables.
• Handled incoming and outgoing mail, email and faxes.
• Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
• Worked with clients to effectively plan and coordinate logistics for special projects and events.
• Worked with senior management to initiate new projects and assist in various processes.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

Organized files and ledgers

Collected daily census reports, recorded patients admitted and discharged from hospital

Escorted Dr. Gupta through sessions and kept notes on all patients

Prepared daily record of all studies done in office

Worked with accounting specialists to prepare billing and coding for all hospital inpatients