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executive assistant resume example with 14 years of experience

JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Summary
Highly enthusiastic and resourceful and proactive office support professional with 4 years' progressive experience in secretarial and administrative arena. I have hands-on experience in organizing meetings, coordinating with stakeholders and maintaining the executive's calendars. Known as a passionate person who is willing to accept new challenges.
Skills
  • IFT/ SAP experience (requisitions, purchase Strong project management PowerPoint
  • orders & receiving) Experienced
  • Superb interpersonal skills, including the Ability to work independently and to ability to develop relationships with a broad successfully prioritize and complete an array range of personalities. of tasks and projects concurrently.
Experience
08/2014 to Current Executive Assistant Advantagecare Physicians | Brooklyn, NY,
  • Use computers for various applications, such as database management or word processing.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into databases.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Maintain scheduling and event calendars, arrange conference, meeting, and travel reservations for Vice President of team.
  • Coordinate conferences, meetings, or special events, such as luncheons and Corporate Workshops.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Manage projects or contribute to committee or team work.
  • Order and dispense supplies.
10/2011 to 08/2014 Performance Management Analyst Bp | Houston, TX,
  • Supported the administrative duties for Performance Management project activities.
  • Managed the daily operations of BMW's and MINI's retail Mystery Shopping Program, Focus Group Program and Defector Programs.
  • This includes, vendor management, on-going monitoring and quality control for three separate vendors and projects.
  • Identification and development of operational support tools based upon mystery shopping, focus group and defector/rejecter results.
  • Supported IFT/SAP entry, monitoring and receiving of Purchase Orders for all activities within the Performance Management Team.
  • Prepared supporting reports and analysis (PowerPoint/Excel) for executive, regional and dealer meetings and presentations.
  • including bulletins, presentations and reports).
  • Collected, monitor and report on results for all of the associated Performance Management programs in relation to budget and on-going achievement of milestones.
04/2011 to Current Business Communications Analyst Toll Brothers Inc. | Plano, TX,
  • Use computers for various applications, such as database management or word processing.
  • Prepare and mail checks prepared for non profit organization issued by the Corporate Social Responsibility team.
  • Analyze and manage Corporate Social Responsibility budget.
  • Summarize budgets and submit recommendations for the approval or disapproval of funds requests from non-profit organization.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents for all organizations.
  • Prepare acceptance or denial correspondences for all fund refund requests.
  • Prepare and mail checks to all accepted organizations.
04/2005 to 03/2009 Marketing Specialist Car Re BMW Financial Services LLC | City, STATE,
  • Use computers for various applications, such as database management or word processing.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Track retired vehicles once turned in, sending title to proper auction location Work with all regions on title issues.
  • Coordinate moving all turn in company vehicles to auction Maintain vehicle inventory once signed for at auction sending title to proper auction location.
  • Work with all regions on title issues Research missing titles Coordinate used company vehicle pick up with transportation and auction companies; ensure accurate and timely final disposal of all vehicles including management of titles, system updates, and vehicle files.
  • Reviewed vehicles in sales line-up, locates missing vehicles, and coordinate with auction house and regional team to ensure that vehicles are prepared for sale.
  • Performed wholesale and retail functions once vehicle was sold at auction.
  • Communicated with Sales department in order to balance the sale and perform post- sale invoicing.
Education and Training
Expected in May 1998 Bachelor of Arts | Sociology State University of New York at New Paltz, New Paltz, NY GPA:
Sociology
Skills
administrative duties, balance, budgets, budget, interpersonal skills, conferences, databases, database management, special events, fax machines, filing, Focus, funds, inventory, invoicing, letters, notes, materials, meetings, Excel, mail, PowerPoint, office equipment, Performance Management, phone systems, copiers, pick, presentations, profit, project management, quality control, read, receiving, recording, repairs, Research, retail, Sales, SAP, scheduling, take messages, team work, telephones, transportation, type, vendor management, word processing, Workshops
Activities and Honors

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Resume Overview

School Attended

  • State University of New York at New Paltz

Job Titles Held:

  • Executive Assistant
  • Performance Management Analyst
  • Business Communications Analyst
  • Marketing Specialist

Degrees

  • Bachelor of Arts

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