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Executive and Board Support Administrative Assistant Resume Example

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EXECUTIVE AND BOARD SUPPORT ADMINISTRATIVE ASSISTANT
Summary

Dedicated and focused, I excel at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. I can provide effective administrative support and perform all clerical functions. Also Fluent in Spanish, I am a very experienced, organized, highly motivated, and self-driven person. I work very well with others, and also work well

in a fast-paced environment.

Highlights
  • Microsoft Office proficiency
  • Administrative support
  • Time management
  • Scheduling
  • Customer service-oriented
  • Database management
  • Meticulous attention to detail
  • Meeting planning
Accomplishments

I managed and scheduled executive level calendars and travel. I planned business meetings, lunches and special events for groups of up to 185 employees. I also staffed local community outreach events on a regular basis. I administered corporate credit card records and usage documents.


Experience
January 2013 to Current
San Joaquin Regional Transit DistrictStockton, CAExecutive and Board Support Administrative Assistant
  • Provide daily high-quality administrative and project support to the CEO and CFO.
  • Manage the CEO and CFO's calendar, receiving phone calls, managing files, routing incoming/outgoing documents, and other duties as assigned.
  • Serve as Primary Travel Coordinator for Executives, Staff, and Consultants.
  • Responsible for Purchase-Card Program including Issuance of new cards, updating membership, etc. and monthly reconciliations for 12 plus cardholders.
  • Provide Administrative support to RTD's Marketing team, and consistently participate in outreach events and other Marketing Campaigns.
February 2009 to October 2011
Superior Court of California County of San JoaquinStockton, CALegal Process Clerk II
  • Accepted and examined legal documents for accuracy relative to form, formatted and conformance with legal procedures for filing; and certified documents.
  • Directly interacted with the public, handled counter duties, answered the telephone, took messages, provided information and/or directed callers to the appropriate resource, provided general non-legal information on court policy and procedure, collected fees/fines/bails, and issued receipts.
  • Used a variety of computer programs to enter/retrieve/access information; scheduled and calendar cases, researched various legal codes and rules, prepared copies, issued abstracts of judgment/writs of execution/attachments/judgments by default, entered defaults/dismissals/satisfactions/judgments/orders/decrees, reviewed/prepared case folders and indexes, reviewed orders and judgments for correctness prior to presentation to judges, reviewed case files prior to court date to assure all necessary documents were present and proper legal procedures have been followed, securely received/maintained/distributed exhibits and other material introduced at trials, completed forms according to Department of Justice reporting regulations.
  • Spoke in front of a large group of people, acted as a liaison with community service based agencies, prepared correspondence and forms, answered telephone inquiries, provided technical assistance to staff, and performed other legal clerical assignments as directed.
June 2005 to August 2008
Creative Design InteriorsStockton, CAOffice Assistant/Customer Service Representative
  • Extensive communication with vendors and general public.
  • Collaborated daily with home builders and home owners.
  • Data entry, maintained appointments and schedules.
  • Coordinated maintenance/repairs as well as follow through with completion deadlines
  • Placed and tracked all product and construction material orders.
  • Translated for Spanish speaking clients.
  • Handled all administrative duties for 5 internal departments.
  • Ordered/tracked all supplies and general office inventory, and distributed incoming mail daily.
February 2004 to April 2005
OfficeTeamStockton, CASecretary/Customer Service/Data Entry
  • Handled all incoming calls including switchboard,; performed data entry and filing, scheduled appointments, and translated for all Spanish-speaking clients.
  • Assignment: Allied Waste Responsible for incoming customer calls, responsible for accounts receivable, new account setup and maintenance, translated for Spanish speaking clients, handled cash payments, and reconciled cash drawer.
  • Assignment: Su Salud Assisted with health fair organization, performed all general office duties, prepared correspondence from daily dictations, and translated documents from Spanish to English.
October 2000 to July 2003
Blue Shield of CaliforniaLodi, CACustomer Service Representative
  • Answered multiple phone lines on both English and Spanish lines, worked as part of a team in a high volume call center, assisted Spanish speaking customers in processing claims, corresponded with collection agencies, performed medical claims adjustments, provided subscribers with interpretation and explanation of benefits, data entry, and filed.
Education
July 2010
Heald College
Stockton, CABusiness
Associate of Applied Science
Skills
  • Marketing and Administrative support.
  • Computer Proficiency: Microsoft word, Excel, PowerPoint, Photoshop.
  • Exceptional communication,nNetworking, and Customer srvice skills.
  • Strong level of integrity, objectivity and independent judgment to make decisions and recommendations that effectively resolve problems.

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Resume Overview

Companies Worked For:

  • San Joaquin Regional Transit District
  • Superior Court of California County of San Joaquin
  • Creative Design Interiors
  • OfficeTeam
  • Blue Shield of California

School Attended

  • Heald College

Job Titles Held:

  • Executive and Board Support Administrative Assistant
  • Legal Process Clerk II
  • Office Assistant/Customer Service Representative
  • Secretary/Customer Service/Data Entry
  • Customer Service Representative

Degrees

  • Business Associate of Applied Science

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