Executive Administrator resume example with 20+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Knowledgeable Administrative professional well-versed in producing high-quality spreadsheets, reports and presentations. Proven history of success in event coordination, staff supervision and office workflow management.

  • Administrative management
  • Database coordination
  • New employee orientations
  • Administrative Leadership
  • Event Planning
  • Accounting
  • Travel Arrangements
  • Expense Reports
Work History
08/2015 to Current Executive Administrator Intel Corp. | Denver, CO,
  • Planned and executed events for employees, including managing logistics, budgeting and vendor relations.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Produced highly accurate internal and external letters and memoranda.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Maintained protocol throughout routine work days and special events.
  • Scheduled appointments and meetings, organized materials and prepared rooms.
  • Collected data, input records and protected electronic files.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Worked with senior management to initiate new projects and assist in various processes.
07/1995 to 08/2015 Personnel and Administration Manager Cadia Healthcare | Colesville, MD,
  • Oversaw [Timeline] corporate events designed to connect and support employees at work and outside of work.
  • Supervised administrative operations, including hiring processes and vendor relationships to maintain smooth operations for company of [Number] employees.
  • Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources.
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
  • Trained employees in company and regulatory compliance requirements to promote conformance.
  • Arranged corporate and office conferences for company employees and guests.
  • Supervised and guided new employees on [Task] and responded quickly to questions, which improved understanding of job responsibilities.
  • Interpreted management directives to define and document administrative staff processes.
  • Organized international and domestic travel arrangements for up to [Number] staff members, including all transportation and hotel stays.
  • Delivered clerical support by efficiently handling wide range of routine and special requirements.
  • Organized [Type] meetings for [Job title]s and coordinated availability of conference rooms for participants.
  • Interceded between [Job title]s during arguments and diffused tense situations.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
09/1986 to 07/1995 Office Manager Horizon Health Care Services | City, STATE,
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Handled all incoming business and client requests for information.
  • Performed billing, collection and reporting functions for office generating over $[Number] annually.
  • Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
  • Completed bi-weekly payroll for [Number] employees.
  • Liaised with patients and addressed inquiries, appointment requests and billing questions.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Evaluated employee records and productivity to complete over [Number] employee evaluations per quarter
  • Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
  • Maintained computer and physical filing systems.
  • Coached new hires on company processes while managing [Number] employees to achieve maximum production.
  • Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
  • Recruited, hired, trained and supervised staff of [Number] and implemented mentoring program that offered positive employee engagement.
  • Recruited and hired qualified candidates for vacant and new positions.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
  • Verified [Number] salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
  • Managed [Number]-employee [Type] office, supervising workers and enhancing productivity and efficiency.
Expected in 05/1986 High School Diploma | Western High School, Las Vegas, NV GPA:

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Resume Overview

School Attended

  • Western High School

Job Titles Held:

  • Executive Administrator
  • Personnel and Administration Manager
  • Office Manager


  • High School Diploma

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