executive administrative assistant project management rev 1 resume example with 3+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary
Strategic and detail-oriented Project Manager with 5+ years of a wide range of experience. Utilizing various project management styles and creative problem-solving skills to successfully develop and implement upward of 15 projects within a year. Most notably, developing the Document Control and Change Management programs for a new manufacturing company as well as leading the team to successfully obtain a global certification by assuring all programs complied with the standard.
  • Cornell University – Project Management Courses:
  • Organizing the Project and Its Components
  • Planning and Managing Resources
  • Assessing, Managing, and Mitigating Project Risk
  • Using Earned Value Management for Project Managers
  • Agile Project Management Approaches (including Lean, Kanban, Scrum, and XP)
  • PMP preparation course
  • Project Management Certificate earned July 2022
  • Project Management software: Asana, Smartsheet, Get Weekly Updates,, LucidChart
  • Microsoft Office Proficiency
  • Adobe: Acrobat, Sign, and Creative Cloud
  • Invested in my professional development and dedicated to self-teaching
  • Immersive research capabilities
  • Communication and collaboration methods
  • Effective at process development and implementation
  • Proficient Project Lifecycle Management
  • Effective leadership while being a team player
Work History
09/2021 to Current
Executive Administrative Assistant & Project Management, Rev 1 Kindred Healthcare Brea, CA,
  • Collaborate alongside 10 Executives and Directors to plan and execute various crucial projects across departments developing the start-up company’s internal processes while maintaining alignment on goal objectives
  • Primarily involved in Quality Assurance, Sales, and Marketing integrating with New Product Development (NPD), Operations, and Finance
  • Develop and manage the project lifecycle for Food Safety Management Quality Systems Audit to obtain the internationally recognized GFSI-BRC Packaging Materials Certification
  • Leading a team of 15 people from across departments in process development that comply with the BRC Standard Issue 6 in all clauses including, but not limited to:
  • Hazard Analysis and Critical Control Points (HACCP), Food Safety Culture Plan, Internal Audit plan, Management Review of Quality, KPI Developmental Phase-In, Document Control, Change Management, Food Fraud Defense Plan etc
  • Utilize project management software to maintain the project and generate progress reports to analyze with executive stakeholders on a bi-monthly basis
  • Successfully implemented and single-handedly maintain the Quality Management System (QMS) for production processes including manual Change Management and Document Control systems
  • Led training sessions for up to 14 team members at a time
  • Improved the efficiency and accuracy of the company QMS by researching and selecting a software platform to automate process increasing efficiency by about 60% and reducing cost by roughly $50,000
  • Facilitated the administrative implementation the S&OP (Sales and Operations Planning) bi-weekly meeting to ensure efficient reporting metrics for forecasting, quality, budgeting, logistics and supply chain and track all action items defined as a result
  • Track all requirements to achieve and maintain various certifications and testing requirements such as FDA Compliance, USDA BioPreferred, and ASTM D6868
  • Facilitate collaboration and effective communication with cross-disciplinary teams for project maintenance, customer onboarding/CRM system, regulatory compliance, account management and marketing materials while ensuring all process adhere to the BRC Standard requirements
  • Effectively perform risk analysis to develop initiatives for any foreseeable risks, mitigate any unpredicted blockers that arise, and execute conflict resolution to adhere to project schedules
  • Successfully launched Asana platform - project management software for cross-functional company coordination
06/2021 to 09/2021
Admissions Coordinator Health Alliance Of Hudson Valley Fishkill, NY,
  • Reviewed approximately 500 cases per month of prospective admissions against approved criteria and conducted a pre-admission assessment while coordinating with the current hospital location of the patient
  • Monitored current and projected census of all 94-beds by completing various census reports and maintaining meticulous documentation to achieve departmental capacity goals
  • Coordinated transport and arrivals of up to 30 incoming patients to align with projected vacancies from discharges of current patients
  • Navigated numerous situations involving adults, children, and their families with various diagnosed psychological disorders
03/2020 to 05/2021
Mental Health Technician Northern Arizona Healthcare, Behavioral Health City, STATE,
  • Responsible for maintaining patient safety including compliant with suicide precautions, patient searches, applying appropriate crisis intervention, etc
  • Conducted 15-minute and unscheduled checks on up to 27 patients, immediately responding to hazardous incidents or crises to maintain safe milieu while maintain accurate documentation of observations, interventions and concerns in patient charts and electronic systems, sustaining continuum of care from admission through to discharge
  • Modeled appropriate communication and problem-solving skills in crisis situations involving patients, family, or staff.
02/2019 to 05/2021
Surgery Assistant and Certified Patient Service Specialist Barnet Dulaney Perkins Eye Center, American Vision Partners City, STATE,
  • Managed processes on up to 25 patients per day by rotating between operating room turnover, anesthesia assist in pre-op, and instrument sterilization with appropriate skills for each position
  • Facilitated communication channels between patients, medical and administrative staff throughout various steps of processes
  • Maintained sterile operating fields to minimize infection risks
  • Provided surgical support by setting up equipment, tools, and supplies to assist the ophthalmologist in executing safe operations resulting in positive patient outcomes.
Expected in October 2022 to to
- ,
Expected in July 2022 to to
Project Management Certificate (with PMP preparation:
Cornell University - ,
Expected in May 2018 to to
Bachelor of the Arts: Psychology, Human Development and Family Studies
University of Arizona - ,
Expected in to to
Certified Associate Project Manager (CAPM) Project Management:
Institute - ,

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Resume Overview

School Attended

  • Cornell University
  • University of Arizona
  • Institute

Job Titles Held:

  • Executive Administrative Assistant & Project Management, Rev 1
  • Admissions Coordinator
  • Mental Health Technician
  • Surgery Assistant and Certified Patient Service Specialist


  • PMI
  • Project Management Certificate (with PMP preparation
  • Bachelor of the Arts
  • Certified Associate Project Manager (CAPM) Project Management

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