executive administrative assistant project coordinator resume example with 4+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Enthusiastic coordinator, administrator and communicator with expertise in anticipating professional needs and proactively identifying and resolving problems. Offering excellent communication, planning and prioritization skills demonstrated through four years of performance. Dedicated and passionate about serving the team, and organization to the best of my capacity.

  • Ease with Computers and Technology
  • Database and Client Management Systems
  • Organizing and Categorizing Data
  • Bilingual in Spanish and English
  • Highly Efficient and Productive
  • Resource Coordination and Allocation
  • Strong Organizational Skills
  • Multitasking and Time Management
  • Administrative Support
Work History
Executive Administrative Assistant/Project Coordinator, 09/2020 - 10/2022
Trinity Church City, STATE,
  • Collecting inputting data on weekly for all departments and any special events.
  • Proficiency in Word & Powerpoint
  • Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
  • Updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Monitored office calendars to plan meetings, activities and travel to maximize productivity.
  • Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
  • Training 30+ small group leaders on software apps
  • Edited documents to improve accuracy of language, flow and readability.
  • Composing and responding to emails daily
  • Assisting and leading in planning meetings for weekend services using Planning Center software
  • Managed event logistics and operations.
  • Coordinated schedules, creating job assignments,
  • and timelines for events.
  • Working closely with operations team to assist in making decisions for operational activities and setting strategic goals
  • Developed post-event reports to determine effectiveness of each event.
  • Managed administrative logistics of events planning, event booking and event promotions.
  • Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
  • Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
  • Brainstormed and implemented creative event concepts and themes.
  • Developed and initiated projects, managed costs, financial budgets and monitored performance.
  • Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
  • Provided detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
  • Provided fiduciary oversight to remain within budget constraints, recommending project adjustments where necessary.
International Medical Claims Processor, 01/2020 - 09/2020
Aetna City, STATE,
  • Receive and carefully review claim submissions
  • Obtain and verify insurance information
  • Correspond with insurance agents and beneficiaries
  • Manage and process over 60 medical claims daily
  • Utilizing all applicable system functions available to ensure accurate and timely processing service
  • Applying medical necessity guidelines, determine coverage, and complete eligibility verification for member and provider invoices
  • Coordinate responses for inquiries related to claim processing issues
  • Maintained knowledge of benefits claim processing, claims principles, medical terminology and procedures and HIPAA regulations.
  • Review pending claims and follow through guidelines for payment within efficient turn around time
  • Use of ICD10, procedure codes & TOS codes
  • Used administrative guidelines as resource or to answer questions when processing medical claims.
  • Use of specific software’s
  • Posted payments to accounts and maintained records.
  • GREAT attention to detail
  • Generated, posted and attached information to claim files.
Office Manager/Project Coordinator, 01/2018 - 01/2020
Impact Glass Services City, STATE,
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Working closely with insurance companies to obtain liability documents for job sites
  • Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Created and implemented standard operating procedures for records handling.
  • Tracked contracts, proposals and waivers to keep billing accurate and current.
  • Matched purchase orders with invoices and recorded necessary information.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Verified accuracy of business records by consistently updating customer information.
  • Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
  • Edited documents to improve accuracy of language, flow and readability.
  • Interacted with vendors to purchase and set up equipment and services.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Prepared mail and packages for shipment, pickup and courier services to expedite delivery.
  • Authored business documents to organize and emphasize information quickly and effectively.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Volunteered to help with special projects of varying degrees of complexity.
High school Diploma: , Expected in
McArthur High School - ,
Status -
AA: , Expected in
Broward College - ,
Status -

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Resume Overview

School Attended

  • McArthur High School
  • Broward College

Job Titles Held:

  • Executive Administrative Assistant/Project Coordinator
  • International Medical Claims Processor
  • Office Manager/Project Coordinator


  • High school Diploma
  • AA

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