executive administrative assistant office manager resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Career Focus
Dedicated, responsible and technically-skilled business professional with integrity, broad administrative support and office management skills developed through more than 20 years of experience supporting senior executives. A talent for organization and detail; excellent interpersonal and research skills; a quick-learner and highly-motivated self-starter with a strong sense of responsibility. Personable demeanor and excellent client relation approach have resulted in many accolades from clients and within the firm.
Summary of Skills
  • Windows 98 through Windows 7
  • Word
  • Excel
  • PowerPoint
  • Microsoft Outlook
  • Internet Explorer
  • Adobe Acrobat,
  • Deltek Vision
  • Quick Books
  • Linkedin
  • Google Earth
  • Travel coordination & planning
  • Office equipment, including copiers, fax machines, printers, and binding machines
Drake Business School New York, NY Expected in Certificate : Secretarial - GPA :

Secretarial Certificate Drake Business School New York, NY

Canarsie High School Brooklyn, NY Expected in High School Diploma : - GPA :

High School Diploma Canarsie High School Brooklyn, NY

Secretarial Certificate Drake Business School New York, NY

Client Interface

  • Created applications for government agencies that enable the firm to bid on contracts from which a significant portion of the New Jersey revenue was realized.


  • Researched office space locations, provided recommendations to management, and renegotiated lease with landlord which resulted in a reduction in the per-square-foot cost.

IT Strategies

  • Performed remote IT and computer operations for our branch location, which minimized computer downtime and enabled cost savings for the firm.

Professional Experience
Making A Difference Foundation - Executive Administrative Assistant/Office Manager
Tacoma, WA, 2003 - 02/2015

* Managed two Senior Associates' professional calendars & expenses.

* Coordinated domestic and foreign travel arrangements.

* Organized meetings, webinars and event registrations.

* Managed a multi-line phone system.

* Personal computer proficient - including Word, Excel, Outlook and


* Created correspondence, transmittals, memos and spreadsheets.

* Maintained filing system.

* Prepared client invoices & produced reports using Deltek Vision


* Created prequalification applications for government agencies.

* Created photo backgrounds for the company's convention displays

and also created photo slide shows for several university job fairs.

* Performed remote IT computer operations for our branch location.

* Preformed branch office human resource functions which included;

new hire forms, health care applications, employee time tracking and

performance evaluations.

* Researched office space locations and negotiated lease.

* Coordinated all aspects of off-site events, which included pricing,

location, and catering.

* Negotiated office equipment leases for the best overhead savings.

* Purchased office supplies and maintained inventory.

Dot Foods - Executive Administrative Assistant
Nashville, TN, 03/1998 - 11/2002

* Managed the Vice President's personal and professional calendar.

* Coordinated all the Vice President's meetings and events.

* Arranged all US and international travel arrangements .

* Prepared and submitted the Vice President's expenses.

* Created correspondence, transmittals, memos and spreadsheets.

* Managed a multi-line phone system.

* Maintained the filing system

* Coordinated the branch office holiday luncheons.

Brown Brothers Harriman - Administrative Assistant
Cincinnati, OH, 02/1995 - 02/1998

* Assisted the Property Manager in maintaining 6 Class A office buildings.

* Dispatched all tenant's maintenance requests to the building technicians.

* Managed a multi-line phone system.

* Prepared tenant invoices.

* Maintained the calendar for all building and tenant events.

* Coordinated all aspects of tenant events (pricing, catering, etc.).

* Maintained filing system.

* Purchased office supplies.

Silverado Senior Living - Receptionist
Redondo Beach, CA, 05/1993 - 01/1995

* Managed a multi-line phone system for all partners, junior attorneys

and other tenant law firms within the office space.

* Prepared for client meetings and greeted clients when they arrived.

* Entered all attorney/client time in a Timekeeper software.

* Assisted the paralegal with such tasks as filing legal documents with

clerks in various courts houses, and hand delivering client documents.

* Assisted the Office Manager with the preparation of employee outings

and the firm's holiday party.

Professional Affiliations

Highly proficient in Windows 98 through Windows 7, Word, Excel, PowerPoint, Microsoft Outlook, Internet Explorer, Adobe Acrobat, Deltek Vision, Quick Books and other various software and office equipment, including copiers, fax machines, printers, and binding machines.

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Resume Overview

School Attended

  • Drake Business School
  • Canarsie High School

Job Titles Held:

  • Executive Administrative Assistant/Office Manager
  • Executive Administrative Assistant
  • Administrative Assistant
  • Receptionist


  • Certificate
  • High School Diploma

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