Executive Administrative Assistant II Resume Example Erickson School, UMBC

EXECUTIVE ADMINISTRATIVE ASSISTANT II

Summary

Highlights

Microsoft Office proficiency

PeopleSoft (SA, HR, Finance)

Reporting software (iStrategy, Rex Reporting)

Excel spreadsheets

Invoice processing

Payroll

Database management

Time management

Strong problem solver
Works well under pressure
Proper phone etiquette
Articulate and well-spoken
Customer service-oriented
Meticulous attention to detail
Professional and mature
Flexible

Accomplishments

Recipient of the Board of Regents Presidential Distinguished Staff Award in 2011

Experience

Executive Administrative Assistant II, 01/2009 to 09/2015Erickson School, UMBC - Baltimore, MD

Manage administrative and planning functions of the Dean's office.
Train faculty and staff to utilize the Student Administration system being used by the University.
Plan, coordinate and implement administrative processes involved in supporting the Undergraduate and Graduate programs.
Create and maintaine computer- and paper-based filing and organization systems for records, reports and documents.
Collect, compile, and organize data pertinent to Undergraduate and Graduate enrollments and summarize to create and customize reports independently.
Main point of contact for Undergraduate and Graduate students for advising, registration, billing, and scholarships.
Main point of contact for graduate students from application through graduation.
Manage, organize, and maintain student and alumni files and contact database.
Organize and maintain scholarship, internship, and advising files.
Prepare and process departmental scholarships and send award letters to recipients.
Investigate issues and problems and drafte responses to urgent requests.
Provide back-up for payroll responsibilities.
Scheduling, preparation, and logistics of departmental events.
Serve as a professional representative of the Erickson School to faculty, staff, students, and executive clients.
Assist in the preparation of final reports, recommendations, and other informational resources.
Assist in analysis of programs, processes, and procedures.
Collaborate with other administrative team members and campus departments on special projects and events.

Program Management Specialist, 01/2008 to 01/2009Erickson School, UMBC - Baltimore, MD

Payroll responsibilities such as processing payroll, time entry, and leave tracking.
Manage Human Resource processes within the department such as hiring processes for faculty, staff, and students, and the preparation of new hire orientation materials.
Oversee business operations essential to the administration of the Erickson School, such as position management, time entry and payroll processes.
Assist with management of annual budget, expenses, and revenue data.

Administrative Assistant II, 01/2001 to 01/2008Center for Health Program Development & Management - Baltimore, MD

Maintain office inventory, supplies & equipment.
Represent the "Center" and the campus at events and by phone in a professional manner.
Provide clerical support to the Executive Director, Deputy Director and other staff within the department.
Manage contact database for events (annual symposium).
Prepare materials for and assist at various symposiums.
Provide guidance and instruction to office support staff as delegated by supervisor.
Answer routine questions and act in a professional manner with students, staff, and faculty throughout the University System and other State agencies.

Administrative Assistant II, 01/1996 to 01/2001Oral and Craniofacial Biological Sciences - Baltimore, Maryland

Provide clerical support to Chair/Editor-in-Chief of the Pain Journal, Directors, and other faculty and staff within the department.
Receive incoming correspondence and information and determine items to be handled personally and forward others as appropriate.
Maintain office inventory, supplies & equipment.
Prepare requisitions to pay invoices for payment, check funding availability, and follow through to delivery.
Manage all administrative procedures involved in the submission process for the Pain Journal, including maintaining the ledger and coordinating manuscript materials.
Prepare course examinations, manuscripts, syllabi and other correspondences.
Train staff and provide guidance and direction on procedures related to Pain Journal submissions.

Education

B.S:Business AdministrationUniversity of Maryland, University College - Adelphi, MD, USA

Business Administration

Additional Information

Skills

administrative, back-up, billing, budget, business operations, clerical, Excellent interpersonal skills, database, delivery, direction, Editor, fast, Finance, hiring, Human Resource, HR, instruction, inventory, ledger, letters, logistics, Director, materials, Microsoft Office, office, Windows operating systems, organizational skills, Payroll, processing payroll, PeopleSoft, problem solving skills, processes, Scheduling, supervisor, symposium, phone

Resume Overview

Companies Worked For:

Erickson School, UMBC
Center for Health Program Development & Management
Oral and Craniofacial Biological Sciences

School Attended

University of Maryland, University College

Job Titles Held:

Executive Administrative Assistant II
Program Management Specialist
Administrative Assistant II

Degrees

B.S : Business Administration

Executive Administrative Assistant II Resume Example

Resume Score: 90%

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