Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Self-motivated individual, proficient in prioritizing and completing tasks in a timely manner, yet flexible to multi task when necessary. Reliable, hard working, and dedicated team player who works well under pressure and enjoys learning new programs and processes. A team player who is attentive to detail and able to work in a fast paced environment.

  • Microsoft Office proficiency
  • Time management
  • Excel spreadsheets
  • Payroll
  • Works well under pressure
  • Invoice processing
  • Professional and mature
  • Meticulous attention to detail
  • Supported CEO through personal document management, calendar organization and collateral preparation for meetings.
  • Revamped the orientation process for all new hires, which was implemented permanently.
  • Promoted to Department Head for Environmental Services and Department Head for Dietary Services after 7 months of employment.
  • Designed a standard exit process and interview survey that was implemented permanently.
  • Increased office organization by developing more efficient filing system and customer database protocols.
  • Developed and implemented company’s first employee manual outlining all proper business procedures and office policies.
02/2015 to Executive Administrative Assistant/Human Resources Coordinator/Payroll Care Initiatives | Oelwein, IA,
  • Performs a variety of Executive Secretarial duties for CEO & Administrative Council.
  • Responsible for the oversight & administration of all aspects of Human Resource function for the hospital
  • Hire personnel in accordance with established policies and procedures set forth by administration
  • Coordinate with department managers to interview prospective employees
  • Responsible for ensuring compliance with current applicable federal and state employment regulations
  • Responsible for the oversight & administration of employee relations
  • Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the administrator as required
  • Review & evaluate the present wage and salary adjustments and make recommendations
  • Ensure employees are kept informed of any changes in personnel policies
  • Coordinates all HR programs, benefits, etc. and provides support to ensure HR initiatives, activities, and programs are integrated
  • Maintains payroll information by collecting, calculating, and entering data
  • Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments
  • Resolves payroll discrepancies by collecting and analyzing information
  • Maintains payroll operations by following policies and procedures; reporting needed changes
  • Maintains employee confidence and protects payroll operations by keeping information confidentiality
02/2014 to 02/2015 Admissions Coordinator Aaron's, Inc | Fremont, OH,
  • held responsible for receiving referrals and inquiries from hospital, families, and other referral sources
  • handled the admissions process comply with and maintain current information on state and federal requirements for admission
  • conduced pre-admission conferences and evaluations to insure appropriate placement of the patient or resident
  • made person-to-person calls outside the facility to insurance, financial, legal and medical professionals, senior organizations, appropriate special interest groups, assisted living facilities, hospital discharge planners, and community contacts
  • alerted appropriate department managers and facility team of projected admissions, bed changes, and discharges
  • reported information in daily facility meetings process daily counts and alerts
  • coordinated admissions paperwork and obtain signatures from patients and/or responsible parties prior to admission
  • trained and coordinated appropriate staff to serve as backup for admissions
  • served as a member of committees whose purpose is to enhance resident and community relations
  • developed and implemented special events and presentations at community events
04/2014 to 09/2014 Customer Accounts Manager Air Wisconsin Airlines Corporation | Arcola, VA,
  • collected revenues and protected company assets
  • customer counselor by discussing benefits of timely lease agreement renewal payments
  • contacted customers directly who had not paid their lease agreement(s)
  • assisted customers with application process
  • helped customers with merchandise selections
  • created customer lease agreements
  • contacted customers over the phone or field visits
  • maintained and updated customer database
  • assisedt with merchandise returns and customer deliveries as needed
05/2012 to 08/2012 Administrative Assistant/Bookkeeper/Payroll Bertie County Schools | City, STATE,
  • processed employee payroll on a monthly basis
  • responded to employee inquiries concerning their payroll file
  • processed and made daily bank deposits for cash accounts
  • maintained and reconciled miscellaneous cash accounts
  • processed and maintained purchase orders and invoices
  • processed and verified payment of invoices
  • coded invoices with the appropriate chart of account codes
  • ordered and maintained supplies/inventory.
10/2009 to 05/2012 Executive Administrative Assistant to the Superintendent/Board Clerk Bertie County Schools | City, STATE,
  • assisted the superintendent and board members with daily task
  • organized/planned superintendents calendar for meetings and appointments
  • ordered and maintained supplies for the superintendent and board members
  • received student transfer request forms for the superintendents approval
  • organized superintendent and board members incoming and out-going mail
  • prepared monthly board meeting agendas and prepared paperless board packets
  • recorded and transcribed minutes of board meetings
  • created budget spreadsheets on a weekly basis
  • emailed board members and superintendent of any news from the NCSBA or NSBA
  • processed high school transcript request
  • made arrangements/preparations for conferences, travel, and reimbursements
  • updated and maintained the board policy manual
  • assisted superintendent and board members with budgetary items.
10/2002 to 10/2009 Accounts Payable Specialist Bertie County Schools | City, STATE,
  • ordered state & federal money for check writing
  • processed checks from local, state, federal, child nutrition, and capital outlay funds to pay invoices
  • coded invoices with the appropriate chart of account codes
  • processed purchase orders through e-procurement
  • ordered and maintained supplies/inventory
  • entered budget journal entries (BJE) and adjusting journal entries (AJE)
  • processed capital outlay and county gas invoices
  • prepared and processed invoices for customers/vendors
  • maintained clearing accounts
  • assisted with accounts receivable, payroll, and year-end closeout procedures
Expected in May 2009 Bachelor of Science | Business Administration / Management Shaw University, Raleigh, North Carolina GPA: Magna Cum Laude GPA: 3.66 Honor Roll, Dean's List, President's List

Magna Cum Laude

GPA: 3.66

Honor Roll, Dean's List, President's List

Expected in June 1992 Diploma | Bertie High School, Windsor, North Carolina GPA:
Professional Affiliations

North Carolina School Board Association (NCSBA)

North Carolina Notary Public

Juvenile Crime Prevention Council (JCPC)


Downloading software Print Shop/Print Master

E-mails Microsoft Word Programming Microsoft Excel

Microsoft Power Point Invoicing

Microsoft Access Microsoft Outlook

Spread sheets Databases

Creating paperless meetings

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School Attended

  • Shaw University
  • Bertie High School

Job Titles Held:

  • Executive Administrative Assistant/Human Resources Coordinator/Payroll
  • Admissions Coordinator
  • Customer Accounts Manager
  • Administrative Assistant/Bookkeeper/Payroll
  • Executive Administrative Assistant to the Superintendent/Board Clerk
  • Accounts Payable Specialist


  • Bachelor of Science
  • Diploma

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