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Executive Administrative Assistant For Ceo Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Administrative Secretary
*Dynamic and self-directed professional with extensive experience in organizational administration, computer/technical support, and office management of teams ranging from ten to 30 members. 
 
*Articulate, administrative assistant filled with passion and  driven to succeed. Strategic planning and client relationship management expert. The customer or client is always the priority. 
*Offering 20 plus years of experience in the Administrative/Office Clerical/
 and Customer Service I truly value and appreciate each of those years and all
 of the knowledge I can offer a welcoming team. 
*Exceptional Administrative Assistant with superior organizational skills, and extremely  effective in the management of top organizational initiatives. 
*Background includes management/staff support, shipment scheduling, report development, and creation of executive-level internal and external correspondence. 
Administrative Skills
  • Office reception
  • 10 Key calculator 
  • Operations management
  • Manuals/forms development 
  • Quick learner
  • Computer proficient- typing 70 wpm
  • Travel management
  • Results-oriented
  • Excel in Correspondence and dictation
  • Client-focused
  • Microsoft  tyffice
Professional Experience
2015 to 04/2015 Executive Administrative Assistant for CEO Hyatt | Queens, NY,
* Oversaw accounts to ensure up to date client information and no data entry
   errors 
* Tracked and reconciled monthly sales commissions. Supported managers and    employees across the organization by processing travel arrangements 
*Played a key role in billing, reconciliation, collections, and month-end closing
 expenses 
*Compiled custom instructional manuals that provided setup and change information for customers and company departments by utilizing Microsoft word, excel, and Snagit, developed step by step by step procedures that pictures and figures for reference. 
*Prepared routine legal correspondence and memoranda for attorney partners
*Organized and coded all documents related to due diligence for acquisitions
*Reviewed and provided comments on the adequacy of documents and took
 necessary steps to cure any deficiencies
*Prepared departmental contracts for attorney approval
*Monitored multiple databases to keep track of all company inventory
*Provided onsite training
10/2012 to 01/2015 Front Desk Receptionist Whitedex Industries | City, STATE,
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Transmit information or documents to customers, using computer, mail, or facsimile machine.
  • Hear and resolve complaints from customers or the public.
  • Process and prepare memos, correspondence, travel vouchers, or other documents.
  • Schedule appointments and maintain and update appointment calendars.
  • Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
  • File and maintain records.
  • Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Schedule space or equipment for special programs and prepare lists of participants.
  • Receive payment and record receipts for services.
03/2006 to 09/2012 Area Manager Clerk AT&T MOBILITY | City, STATE,
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Answer telephones, direct calls, and take messages.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
  • Complete work schedules, manage calendars, and arrange appointments.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Deliver messages and run errands.
  • Troubleshoot problems involving office equipment, such as computer hardware and software.
  • Monitor and direct the work of lower-level clerks.
  • Train other staff members to perform work activities, such as using computer applications.
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes.
  • Review files, records, and other documents to obtain information to respond to requests.
Skills
*Planned and arranged the organizational events of all previous employers, 
  including company parties, annual picnic's, Christmas parties and any other 
  celebration or function
*Utilized Adobe PDF Writer to proof read and modify any necessary
  newsletters
*Served as a proactive assistant to the CEO at all listed former employers
*Answered phones, reviewed all incoming and outgoing mail, and also  resolved project request on an continuous basis - including a team of  engineers 
*Tracked daily sales, sales data, of customer programable features and how 
  often being utilized and Entered data into an Excel spreadsheet according to 
  the sales department's commission parameters. 
Education
Expected in May 2018 Bachelor of Science | Nursing Southeastern Louisiana University, Hammond, LA GPA: GPA: 3.8
Coursework in Bacelor's of Science in Nursing degree 
Minor in Human Anatomy 
Member of Honor's Society, Dean's List, Students against bullying, 4-H
GPA: 3.8

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Resume Overview

School Attended
  • Southeastern Louisiana University
Job Titles Held:
  • Executive Administrative Assistant for CEO
  • Front Desk Receptionist
  • Area Manager Clerk
Degrees
  • Bachelor of Science