executive administrative assistant resume example with 20+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Dedicated Executive Administrative Assistant. Maintains professional appearance, demeanor and expertly completes assigned tasks with focus on quality, deadlines and confidentiality. Dependable and quick-learning team player with excellent communication, organization, and multi-tasking skills.
Skills
Microsoft Office
Google Suite
Office 365
One Drive
Outlook
Intuit Quickbooks
Paychex
Adobe Acrobat
Access
DocuSign
Zoom
Ms Teams
Slack
Concur
Social media Platforms
Call Routing
Executive Calendar and Scheduling Management
Calendar and Scheduling Software
Travel Arrangement Coordination
Administrative Management Support
Bookkeeping and Accounting
Correspondence and Memos
Meeting Arrangements & Meeting Agenda Preparation
Administering Payroll
Employee Timesheet Processing
Accounts Payable and Accounts Receivable
Invoice Preparation
Records Management Database
Budgeting and Expense Reports
Reports and Financial Statements
Human Resources Department Processes
Document Filing and Retrieval
Office Supplies and Inventory
Office Organization
Multitask and Time Management
Office Equipment
Visitor Greeting
Confidentiality and Discretion
Work History
05/2006 to 08/2022Executive Administrative AssistantIntrusion Inc. | Bratenahl, OH,
Responded to emails, phone calls and other correspondence to facilitate communication and enhance business processes.
Coordinated meetings, appointments, and tasks for senior executives.
Scheduling for executive's calendar, and meeting agenda and materials.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Created expense reports, budgets and filing systems for management team.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Worked with senior management to initiate new projects and assist in various processes.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Executed banking and bookkeeping tasks, including daily cashflow, bank reconciliations and generated reports.
Used QuickBooks to produce monthly invoices, expense and sales reports and other deliverables.
Accomplished multiple tasks within established timeframes.
Onboarded new employees with training and new hire documentation and prepared termination paperwork.
Approved regular payroll submissions for employees.
Raised performance in areas of sales, management and operations by identifying and targeting areas in need of improvement.
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
Improved office operations while scheduling appointments for department managers.
Developed organizational procedures and systems for filing, billing, and payroll.
Managed company insurance for Commercial, Liability, and Auto. Filed and tracked insurance claims.
Collaborated with executives on any legal issues.
Designed and maintained company website.
Managed Client and Subcontractor Contracts and obtained Certificates of Insurance and Lien waivers.
Handled Confidential company information professionally.
Proactive of executive needs.
Excellent organizational, verbal and written communication skills
Promoted team productivity by keeping supplies organized and well-stocked.
Seamlessly interacted with colleagues to plan and complete special projects.
Travel Coordination.
Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and Office equipment.
07/2005 to 03/2006Administrative AssistantDepartment Of Defense | Las Vegas, NV,
Performed all administrative support for company, reporting to President.
Handled all service calls for entire customer database.
Troubleshooted service calls daily, by dialing into customers alarm system from office, fixing most service issues, minimizing need for technicians to be sent to location.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Processed AP/AR.
Generated reports and typed letters in Word.
Executed record filing system to improve document organization and management
Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding
Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient
Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
04/2001 to 07/2005Human Resources AssistantJohnstone Supply, Inc | City, State,
Handled customer and employee relation matters effectively, while ensuring full compliance with state and federal law as well as company policy and procedures.
Posted open positions on various Internet sites, while also screening resumes on daily basis.
Conducted background checks and employment verifications.
Assisted with New Hire Orientation process, and benefits administration.
Delivered friendly assistance with on-boarding process of new hires and throughout interviewing and hiring process.
Provided extensive support to Director of Human Resources Department.
Processed documentation for employee actions such as grievance resolutions and terminations.
Filed paperwork, sorted and delivered mail, and maintained office organization.
Education
Expected in to to High School Diploma | Piscataway Township High School, Piscataway, NJGPA:
Mel Lissner Real Estate School
Professional development completed in Advanced Accounting
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