executive administrative assistant resume example with 6+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Professional Office Executive Administrative Assistant with a collaborative-focused mindset offering four years of excellent project management, department, and empathic office leadership. Strong communication skills, highly organized, robust analytic experience with office culture, program management, and data processing, with efficient project execution outcomes. Extensive knowledge of Microsoft 365 office, Google Suite, Sharepoint, and Power BI, as well as 10+ years of customer service in multiple workplace settings.

  • Strong Professional communication skills
  • Data analysis and reporting: prepare statistical reports, and handling information requests from state or other agencies
  • Data Research and Compilation
  • Spreadsheet management
  • Records management
  • Meeting Agenda Preparation
  • Strong Organizational Skills
  • Confidentiality and Data Protection
  • Electronic Filing System
  • Data Communications
  • Ease with Computers and Technology
  • Multitasking and Strong Time Management
  • Project Management
  • Managing Operations and Efficiency
  • Strategic Planning
Work History
Executive Administrative Assistant, 11/2021 - Current
Katmai Camp Pendleton, CA,
  • Manage/Lead school(s) State Reporting department, including but not limited to data collection, monthly reports, error exception follow-up, consistent correspondence between all stakeholders.
  • Provide high level-administrative support by conducting research, preparing
    statistical reports, and handling information requests from state or other agencies.
  • Acting Manager in absence of Office Manager.
  • Perform clerical functions such as preparing official correspondence and arranging
    conference calls with multiple parties
  • Produced accurate office files, updated spreadsheets, and craft presentations to support office and administrative staff and boost team productivity and accuracy.
  • Train and supervise for other Administrative Assistants
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Manage new hire process for school office
  • Update staff on changing business needs by thoroughly documenting internal and client meetings.
  • Gather documents and data and formulate analytics to prepare issues for discussion and reports for review.
  • Implemented updated office and school procedures while meticulously researching and closely following (W.A.C. & R.C.W).
  • Created improvement plans for office staff monitored effect of changes for continuous adaptations.
  • Investigated topics and produced concise summaries use.
  • Screened calls and emails and initiated actions to respond to or direct messages for managers.
  • Transcribed minutes of meetings and executed meetings to help develop strategies with junior team staff and senior management teams.
  • Perform all additional duties listed below under Administrative Assistant II, please see below.
School Administrative Assistant II, 07/2019 - 11/2021
Primrose School Goodyear, AZ,
  • Created and updated student physical records and digital files to maintain current, accurate and compliant documentation. Distribution of student records, including transcripts and cumulative files, to authorized parties including next/prospective schools, caretakers, and students across multiple access points (Google Groups, IssueAware (Connections Program) tickets, OSPI, e/fax, postmail.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Enhanced data integrity by applying meticulous attention to detail when reviewing and analyzing data maintenance and entry.
  • Continuously assessed current Skyward and Connexus reporting techniques and developed improvements to boost accuracy via Excel and Google sheets.
  • Secondary point of contact for (3) partner districts on school level.
  • Extensive use of OSPI Applications for data reconciliation including CEDARS exceptions, SSID Match verifications, Data Quality reports, and WD code reconciliation between Connections database and CEDARS
  • Intermediate use of Power BI and manual checks between school programs and Skyward.
  • Skyward Data Entry- New student data, Withdrawals, Grades, Schedules, Imports and all FTE and count (P223 reports) related tasks on School level.
  • Support in Administrative Assistant team-related training topics and activities.
Teacher Assistant, 10/2016 - 07/2019
ESD 113 / Sound To Harbor City, STATE,
  • Microsoft Suite, Google Docs, T.S. Gold, Clicktime, Employee Access and Skyward/Qmaltive.
  • Daily documentation and filing (Electronic / Hard Copies).
  • Maintain strong adherence to program policy and procedures.
  • Performed special tasks such as class plans and materials to help students with special needs learn and grow.
  • Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
  • Supported instructor with test administration, curriculum development and grading.
  • Partnered with teacher to plan and implement lessons following school’s curriculum, goals, objectives and philosophies.
  • Aided teachers with classroom instruction and provided clerical support for diverse needs.
  • Took daily attendance, notifying Center Director/Supervisor immediately of any student absences.
  • Interacted with customers professionally by phone, email or in-person to provide information and direct to desired staff members.
  • Enhanced collaboration between educational team members by preparing meeting materials and taking clear notes to distribute.
  • Managed smooth processing of 18+ students confidential paperwork to support Supervisors office productivity.
  • Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
Associate of Arts: General Studies, Expected in 2020
South Puget Sound Community College - Olympia, WA
Status -

Business Administration and Early Childhood Education.

Travel Specialist Certification: Travel Management, Expected in 2008
International Air And Hospitality Academy - Vancouver, WA
Status -
  • Coursework in Apollo (travel arrangement program), Fare Mathmatics and Office Technology 1/2. 

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Resume Overview

School Attended

  • South Puget Sound Community College
  • International Air And Hospitality Academy

Job Titles Held:

  • Executive Administrative Assistant
  • School Administrative Assistant II
  • Teacher Assistant


  • Associate of Arts
  • Travel Specialist Certification

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