executive administrative assistant resume example with 11+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :
Professional Summary

Detail-oriented and driven Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Proficient in MS Office Suite and office communications equipment operations.

  • Master Calender Management
  • Informational Packets
  • Transcribing Information
  • Event Coordination
  • Office Supplies and Inventory
  • Spreadsheet Creation
  • Facility Workflow
  • Case Studies
  • Referral Verification
  • Microsoft Office
  • Coordination of Administrative Activities
Work History
Executive Administrative Assistant, 08/2018 to Current
KrogerKlamath Falls, OR, Victorville, CA
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Scheduled appointments and handled calenders for senior leadership.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Conducted research and analyzed data to provide detailed reports on various business topics
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips
  • Seamlessly interacted with colleagues to plan and complete special projects
Child Care Provider, 01/2016 to 05/2017
Archdiocese Of San AntonioPleasanton, TX, Chino, CA
  • Maintained effective schedule balance between rest periods, active play and instruction.
  • Sanitized dishes, tabletops, toys and frequently touched surfaces to prevent spreading of germs.
  • Enforced rules and managed behavior through developmentally appropriate discipline.
  • Met with parents about daily activities, positive developments and issues.
  • Taught children to organize toys, wash hands and share by leading by example.
  • Observed play activities to identify positive behaviors and areas in need of improvement, implementing behavior redirection where appropriate.
  • Applied positive behavior management techniques to enhance social interactions and emotional development.
  • Prepared healthy foods and beverages for children based on optimal dietary guidelines and individual restrictions.
  • Planned and guided age-appropriate tasks like reading, crafts, math concepts.
  • Offered top-notch care to 21+ children at once, ranging in age from 3mo. to 13.
Warehouse Picker, 04/2006 to 05/2012
Rite AidTemecula, CA, Ontario, CA
  • Prepared orders by processing requests, pulled materials from warehouse, packed boxes and prepared shipments.
  • Inspected incoming and outgoing shipments to verify accuracy and prevent errors.
  • Used hand-held devices and computers to record and monitor inventory levels and completed audits to uncover and address inaccuracies.
  • Wrapped pallets in shrink wrap prior to loading.
  • Compared received packages against shipping documents.
  • Evaluated supplies and product inventory to check for quality and quantity issues and returned unacceptable materials to vendors.
  • Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
  • Maintained strong vendor connections by arranging pricing and delivery structures and managing specific shipment or paperwork concerns.
  • Picked and packed order items.
  • Followed orders precisely for correct items, sizes and quantities.
  • Kept work areas neat, clean and free from debris.
  • Reviewed order slips, picked products and staged merchandize to be shipped.
  • Labeled boxes, crates and containers with accurate order information, destinations and codes to minimize shipping errors.
  • Stocked shelves, racks, and cases with new or transferred merchandise.
Bachelor of Science: Applied Management, Expected in 06/2024 to Grand Canyon University - Phoenix, AZ
Associate of Science: Business Education Technology, Expected in 06/2021 to Victor Valley College - Victorville, CA
  • Honor Roll ( Fall, 2019)
  • Dean's List ( Spring 2020)
  • Coca-Cola Scholars Foundation- Scholarship Recipient
High School Diploma: , Expected in 06/1987 to Etiwanda High School - Rancho Cucamonga, CA

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Resume Overview

School Attended

  • Grand Canyon University
  • Victor Valley College
  • Etiwanda High School

Job Titles Held:

  • Executive Administrative Assistant
  • Child Care Provider
  • Warehouse Picker


  • Bachelor of Science
  • Associate of Science
  • High School Diploma

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

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