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Executive Administrative Assistant Resume Example

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EXECUTIVE ADMINISTRATIVE ASSISTANT
Professional Summary

Driven and resourceful Administrative professional with 20+ years of experience supporting work of high-achieving president's. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Developed and maintained detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 20 years of experience support leaders in management and executive roles. Committed to quality performance, cognitive thinking and management of organizational goals. Exceptional organizational and communications skills.

Work History
P.S. Business Services Inc. - Executive Administrative AssistantNashville, TN06/2017 - 11/2017
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Handled all scheduling for President and Vice President's calendar and prepared meeting agenda and materials.
  • Prepared presentations, materials and documentation for use by the company's president in meetings and engagements.
  • Carefully transcribed phone messages and relayed to appropriate personnel within 3 minutes of each call.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Seamlessly interacted with president and vice-president of the organization to plan and complete special projects fot the company's SOP.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
Cynergy - Administrative AssistantWoodstock, GA04/2007 - 11/2007
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Created reports, correspondence and procedure manuals.
  • Maintained staff directory and company policy handbook for human resources department.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Maintained complex digital filing system for financial information.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Handled client correspondence and tracked recordsto foster office efficiency.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Tracked inventory and ordered office supplies encouraging cost-effective solutions.
  • Created PowerPoint presentations for business development purposes.
The Sunshine House - Lead Teacher, Toddler RoomWoodstock, GA01/2005 - 04/2007
  • Developed and deepened relationships with students, family members and faculty to promote optimal student learning environments.
  • Organized rooms in line with current educational thinking to maximize educational opportunities.
  • Planned and implemented different daily activities to enhance overall development and growth of every student.
  • Maintained patience and level-headedness in diverse situations to continuously support student development and personal growth.
  • Kept students on-task with proactive behavior modification and positive reinforcement strategies.
  • Chose optimum curriculum for each class and devised creative daily lesson plans to meet requirements and needs of different learners.
  • Enhanced student learning by optimizing wide range of instructional approaches and innovative classroom activities.
  • Conferred with parents about student progress to boost family involvement and enhance student support.
  • Developed and optimized rich learning environment by capitalizing on diverse engagement strategies and enriching teaching techniques.
  • Assisted students of all ability levels develop life-long learning skills and good study habits.
  • Worked one-on-one with students and student teachers to increase overall classroom effectiveness.
  • Administered assessments for each child and tracked results.
  • Established and enforced rules related to respect and personal responsibility in classroom.
  • Established guidelines for teacher performance, lesson planning and compliance with established procedures.
  • Provided open and loving environment where children direct learning process.
  • Adopted technological advancements that engaged and empowered children.
  • Motivated teaching staff to continually improve strategies and maximize student learning.
  • Observed and recorded teacher methods to suggest improvements and increase student interest.
  • Assisted struggling students to maintain progress levels by designing individualized lesson plans focused on areas for improvement.
  • Completed documentation on individual children and teachers for recordkeeping.
  • Improved academic performance by diversifying teaching techniques.
Skills
  • Advanced MS Office Suite
  • Student records management
  • Student progress reporting
  • Lesson development
  • Childcare needs
  • Child development
  • Compliance understanding
  • Key decision making
  • Safety awareness
  • Classroom Management
  • Training and development
  • Team Leadership
  • Reporting and documentation
  • Business writing
  • Multi-line phone proficiency
  • AR/AP
  • Filing and data archiving
  • QuickBooks expert
  • Schedule & calendar planning
  • Office management
  • Conference planning
  • Data Entry
  • Report Development
  • Business administration
  • Proofreading
  • Mail handling
  • Extensive vocabulary
  • Performance improvement
  • Compensation and benefits
  • Event planning
  • Bookkeeping
  • Travel coordination
  • Resourceful
  • Project planning
  • Human Resources Management (HRM)
  • Risk management
  • Conflict management
  • Employee training and development
  • Technical Support
  • Financial services
  • Office administration
  • Budgeting
  • Expense reporting
Education
03/2020Brenau UniversityGainesville, GABBA: Human Resources Management
  • Graduated with 3.6527 GPA
  • Dean's List Fall 2016; Spring and Fall 2017; Spring and Fall 2018; Fall 2019
  • Member of Phi Theta Kappa
  • Coursework in Criminal Justice, Early Childhood Education, Marketing and Human Resource Management
Certifications
  • QuickBooks
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Resume Overview

Companies Worked For:

  • P.S. Business Services Inc.
  • Cynergy
  • The Sunshine House

School Attended

  • Brenau University

Job Titles Held:

  • Executive Administrative Assistant
  • Administrative Assistant
  • Lead Teacher, Toddler Room

Degrees

  • BBA : Human Resources Management

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