Executive Administrative Assistant Resume Example Garage Doors Unlimited

EXECUTIVE ADMINISTRATIVE ASSISTANT

Professional Summary

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 15 years of experience support leaders in management and executive roles.

Skills

AR/AP
QuickBooks expert
Advanced MS Office Suite
Authorize.net

DocuSign
Schedule & calendar planning
Solid Edge 2D & Solid Edge 3D
Bi-lingual in Spanish

Work History

Executive Administrative Assistant, 12/2017 to 09/2020
Garage Doors Unlimited – Poway, CA

Responded to emails and other correspondence to facilitate communication and enhance business processes.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Organized and updated schedules for more than 3 executives.
Promoted team productivity by keeping supplies organized and well-stocked.
Managed CEO's complex and frequently changing calendar.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Screened incoming mail, publications and other correspondence directed to management team members.
Maintained confidential, administrative support to CEO.
Maintained daily appointment calendars for president and manager.
Supported human resources department in annual employee review process to manage performance merit increases.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.

Administrative Assistant, 01/2014 to 12/2017
West Valley Document Services – Rancho Cucamonga, CA

Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Coordinated bookkeeping activities in QuickBooks, including invoicing and accounts payable.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Monitored lawyer and paralegal's work calendar and scheduled appointments, meetings and travel.
Drafted professional memos, letters and marketing copy to support business objectives and growth.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.

Executive Assistant/ Office Manager, 10/2005 to 01/2014
Garment Printing Master – Ontario, CA

Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Arranged corporate and office conferences for company employees and guests.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
Completed bi-weekly payroll for 10 employees.
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Compared vendor prices and negotiated for optimal savings.
Improved office operations by automating client correspondence, record tracking and data communications.
Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Handled all incoming business and client requests for information.
Met challenging quotas for productivity and accuracy of work.
Increased team productivity by reorganizing office supplies and protocols.
Prepared vendor invoices and processed incoming payments.
Recruited, hired, trained and supervised staff of 10 and implemented mentoring program that offered positive employee engagement.
Developed standard operating procedures for all administrative employees.
Created reports and presentations.
Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
Coordinated special projects and managed schedules.
Maintained computer and physical filing systems.
Constructed new payment systems for online orders to optimize website shopping and boost sales.
Delivered expert clerical support by efficiently handling wide range of routine and special requirements.

Education

High School Diploma: 06/2004
Buena VIsta High School - Corona, CA

Resume Overview

Companies Worked For:

Garage Doors Unlimited
West Valley Document Services
Garment Printing Master

School Attended

Buena VIsta High School

Job Titles Held:

Executive Administrative Assistant
Administrative Assistant
Executive Assistant/ Office Manager

Degrees

High School Diploma : 06/2004

Executive Administrative Assistant Resume Example

Resume Score: 80%

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