Executive Administrative Assistant Resume Example Pace Realty Corporation

EXECUTIVE ADMINISTRATIVE ASSISTANT

Professional Summary

Enterprising Senior Executive Administrator with [Number] years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Skills

Travel coordination
Master calender management
Documentation and reporting
Filing and data archiving
Advanced MS Office Suite
[Number] WPM typing speed
Multi-line phone proficiency
Spreadsheet Creation
Travel accommodations
Office administration
Strategic Planning
Employee training and development

Business administration
Sorting and labeling
Conference planning
Office management
Report writing
Administrative support
Staff Management
Mail handling
Extensive vocabulary
Resourceful
Financial services
Report analysis

Work History

Executive Administrative Assistant02/2014 to Current
Pace Realty Corporation – Dallas, TX

Responded to emails and other correspondence to facilitate communication and enhance business processes.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Wrote and enforced effective administrative procedure plans to reduce errors and prevent process delays.
Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Promoted team productivity by keeping supplies organized and well-stocked.
Handled all scheduling for CEO and Senior VP's calendar and prepared meeting agenda and materials.
Coordinated and booked CEO, Senior VP and Senior Regional Manager's airfare, hotel and ground transportation and prepared itinerary to facilitate successful trip.
Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review to expedite movement through Senior VP's office.
Prepared presentations, materials and documentation for use by Senior VP and Regional Managers in meetings and engagements.
Carefully transcribed phone messages and relayed to appropriate personnel within a few minutes of each call.

Executive Assistant01/2013 to 01/2014
Health Insurance Solutions – Dallas, 75240

Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Created expense reports, budgets and filing systems for [Type] and [Type] departments.
Organized and coordinated [Type] conferences and [Type] monthly meetings.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.

Executive Secretary03/2009 to 12/2012
Labrynth Inc. – Dallas, TX

Handled all scheduling for Sales executives and CEO's calendar and prepared meeting agenda and materials.
Handled all scheduling for Sales executives and CEO's calendar and prepared meeting agenda and materials.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Carefully transcribed phone messages and relayed to appropriate personnel within [Number] minutes of each call.
Accomplished special objectives and projects according to requests from board members.

Legal Secretary 12/2006 to 02/2009
Chapter 13 Trustee – Plano, TX

Scheduled and made appointments for [Number] attorneys.
Assisted attorneys in collecting information such as employment, medical and other records.
Diligently edited legal correspondence for grammar and spelling.
Arranged for delivery of legal correspondence to clients, witnesses and court officials.
Conducted daily accounting on all finances, deposits and safe.
Filed documents with courts on behalf of attorney.
Supported team of [Number] attorneys in practice of [Type] law.
Scheduled all appointments, appearances and briefings.
Screened telephone calls and forwarded to appropriate departments.
Organized files for court proceedings.
Created, indexed and maintained client binders.
Answered and directed calls using multi-line switchboard.
Entered new cases into company database.
Obtained signatures from attorneys for legal documents.
Created expense reports and time sheets for [Number]-person office.
Transcribed legal documents and phone conversations.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Received and placed telephone calls to clients and prospective clients.
Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.

Office Manager01/2004 to 12/2005
Pace Realty Group – Dallas, TX

Arranged corporate and office conferences for company employees and guests.
Handled all incoming business and client requests for information.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Compared vendor prices and negotiated for optimal savings.
Developed standard operating procedures for all administrative employees.
Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
Recruited and hired qualified candidates for vacant and new positions.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Sourced vendors for special project needs and negotiated contracts.
Designed marketing brochures and wrote website copy.
Maintained computer and physical filing systems.
Received, screened and routed incoming calls.

Education

Associate of Arts: Legal Administrative Assistance05/2007North Harris Community College- Houston, TX

Resume Overview

Companies Worked For:

Pace Realty Corporation
Health Insurance Solutions
Labrynth Inc.
Chapter 13 Trustee
Pace Realty Group

School Attended

North Harris Community College

Job Titles Held:

Executive Administrative Assistant
Executive Assistant
Executive Secretary
Legal Secretary
Office Manager

Degrees

Associate of Arts : Legal Administrative Assistance 05/2007

Executive Administrative Assistant Resume Example

Resume Score: 80%

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