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Executive Administrative Assistant Resume Example

Resume Score: 80%

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EXECUTIVE ADMINISTRATIVE ASSISTANT
Professional Summary

Enterprising Senior Executive Administrator with [Number] years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Skills
  • Travel coordination
  • Master calender management
  • Documentation and reporting
  • Filing and data archiving
  • Advanced MS Office Suite
  • [Number] WPM typing speed
  • Multi-line phone proficiency
  • Spreadsheet Creation
  • Travel accommodations
  • Office administration
  • Strategic Planning
  • Employee training and development
  • Business administration
  • Sorting and labeling
  • Conference planning
  • Office management
  • Report writing
  • Administrative support
  • Staff Management
  • Mail handling
  • Extensive vocabulary
  • Resourceful
  • Financial services
  • Report analysis
Work History
Executive Administrative Assistant02/2014 to Current
Pace Realty Corporation – Dallas, TX
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Wrote and enforced effective administrative procedure plans to reduce errors and prevent process delays.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled all scheduling for CEO and Senior VP's calendar and prepared meeting agenda and materials.
  • Coordinated and booked CEO, Senior VP and Senior Regional Manager's airfare, hotel and ground transportation and prepared itinerary to facilitate successful trip.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review to expedite movement through Senior VP's office.
  • Prepared presentations, materials and documentation for use by Senior VP and Regional Managers in meetings and engagements.
  • Carefully transcribed phone messages and relayed to appropriate personnel within a few minutes of each call.
Executive Assistant01/2013 to 01/2014
Health Insurance Solutions – Dallas, 75240
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Created expense reports, budgets and filing systems for [Type] and [Type] departments.
  • Organized and coordinated [Type] conferences and [Type] monthly meetings.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Executive Secretary03/2009 to 12/2012
Labrynth Inc. – Dallas, TX
  • Handled all scheduling for Sales executives and CEO's calendar and prepared meeting agenda and materials.
  • Handled all scheduling for Sales executives and CEO's calendar and prepared meeting agenda and materials.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Carefully transcribed phone messages and relayed to appropriate personnel within [Number] minutes of each call.
  • Accomplished special objectives and projects according to requests from board members.
Legal Secretary 12/2006 to 02/2009
Chapter 13 Trustee – Plano, TX
  • Scheduled and made appointments for [Number] attorneys.
  • Assisted attorneys in collecting information such as employment, medical and other records.
  • Diligently edited legal correspondence for grammar and spelling.
  • Arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Conducted daily accounting on all finances, deposits and safe.
  • Filed documents with courts on behalf of attorney.
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Scheduled all appointments, appearances and briefings.
  • Screened telephone calls and forwarded to appropriate departments.
  • Organized files for court proceedings.
  • Created, indexed and maintained client binders.
  • Answered and directed calls using multi-line switchboard.
  • Entered new cases into company database.
  • Obtained signatures from attorneys for legal documents.
  • Created expense reports and time sheets for [Number]-person office.
  • Transcribed legal documents and phone conversations.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Received and placed telephone calls to clients and prospective clients.
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
Office Manager01/2004 to 12/2005
Pace Realty Group – Dallas, TX
  • Arranged corporate and office conferences for company employees and guests.
  • Handled all incoming business and client requests for information.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Compared vendor prices and negotiated for optimal savings.
  • Developed standard operating procedures for all administrative employees.
  • Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
  • Recruited and hired qualified candidates for vacant and new positions.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Sourced vendors for special project needs and negotiated contracts.
  • Designed marketing brochures and wrote website copy.
  • Maintained computer and physical filing systems.
  • Received, screened and routed incoming calls.
Education
Associate of Arts: Legal Administrative Assistance05/2007North Harris Community College- Houston, TX
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Pace Realty Corporation
  • Health Insurance Solutions
  • Labrynth Inc.
  • Chapter 13 Trustee
  • Pace Realty Group

School Attended

  • North Harris Community College

Job Titles Held:

  • Executive Administrative Assistant
  • Executive Assistant
  • Executive Secretary
  • Legal Secretary
  • Office Manager

Degrees

  • Associate of Arts : Legal Administrative Assistance 05/2007

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