Executive Assistant with 20+ years of experience in high-level office management and executive administrative support that thrives in a fast-paced environment. Energetic and reputable, coupled with a strong work ethic, professional demeanor, and superb initiative, makes me an excellent candidate. Much fulfillment is found in contributing to successful operations, in various sectors, by streamlining processes and providing exceptional client and executive support services.
Skills
COMPUTER SKILLS
Proficient in MS Office, Canva, DocuSign, 25live, Concur, Qualtrics, Google's G Suite
Executive Administrative AssistantLoews Hotels – Santa Monica, CA,
Reporting to the Associate Dean of Undergraduate Studies and Strategic Initiatives, successfully supervising 4 clerical staff and 8 student workers, including monitoring performance, providing ongoing feedback and guidance, as well as timely completion of written performance appraisals
Assisting in the hiring and training of appropriate personnel in all aspects of their positions
Ensuring staff are compliant with regulatory changes and existing rules while building effective working relationships
Supports the Dean of the Gabelli School of Business with ad-hoc projects
Event Planning oversight and implementation, including faculty retreats, weekly staff meetings, large-scale conferences, and working independently and as part of a team for school-wide events such as graduation, orientation, awards night, admission events
Preparing materials for meetings, including agendas and minutes, along with attending these meetings to capture takeaways and tracking action items
Maintain calendars for Associate Dean of Undergraduate Studies and Strategic Initiatives, and 2 other high-level associates, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
General office duties, typing, managing flow of correspondence, filing, supplies, phones, etc.
Supports the Associate Dean for Academic Administration with tasks and events related to programs including, but not limited to, AACSB accreditation, online MS programs, and undergraduate core curriculum
Oversees budgeting, finances, AMEX, expenses, and reimbursements related to undergraduate studies initiatives
Coordinates extensive travel arrangements and itineraries for conferences, meetings, and student competitions
Demonstrates excellence in written and verbal communication with the ability to manage multiple and competing priorities and handle sensitive/confidential situations with discretion, tact, and diplomacy
Ability to work collaboratively with multiple stakeholders, including faculty, administration, and students
08/2013 to 11/2016
Certified NJS Substitute Teacher K-12- During Parental Leave – City, STATE,
Fulfill both short and long-term substitute assignments across all subject areas, effectively teaching students of varied academic/age levels (grades K-12) and diverse cultural backgrounds
Instruct classes of as many as 22 students
Communicate with teachers, administrators, and parents
Build a positive rapport with students
08/2008 to 05/2009
Substitute Teacher's Assistant - During Parental Leave – City, STATE,
Preparation of the classroom materials needed for that day
2 Session classes, AM and PM
Attendance, daily care, and education of up to and including 15 children
05/1994 to 08/2001
Sr. Executive Administrative Assistant to SVPARNHOLD AND S. BLEICHROEDER ADVISERS, LLC – City, STATE,
Preparation of financial month-end activity reports and statements distributed within the company
Extensive contact with Fund Administrator in Curacao, along with foreign and domestic high-net-worth clients daily
Coordination, preparation, and mass mailing of various marketing materials
Creation and management of Access database consisting of approximately 4,000 contacts
Coordination of appointment calendars and travel arrangements, both international and domestic
Responsible for all confidential administrative issues and clerical duties with strong attention to detail in composing, typing, and proofing materials
Planned and facilitated meetings and luncheons
Preparation of expense reports for Senior Vice President and two consultants
Education and Training
Expected in 05/2024 to to
Bachelor of Arts: Organizational Leadership Fordham University - Bronx, NY, GPA:
4.0 GPA
Relative Coursework in Leadership for Change Management, Special Course: How Adaptive Leadership is Replacing Classic Leadership, Post-Pandemic
Change Management and Culture
Ethical Decision Making
Expected in to to
AS.PS.GEN: Science BERGEN COMMUNITY COLLEGE - Paramus, NJ, GPA:
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