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executive administrative assistant resume example with 10+ years of experience

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary

Driven and resourceful Executive Administrative professional with 10+ years of experience supporting work of high-achieving Directors and Assistant Directors. Independently handle clerical tasks like routing correspondence and coordinating travel arrangements to keep business operations smooth and efficient. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.

Skills
  • Master calender management
  • Schedule Management
  • Mail handling
  • Budgets
  • Problem resolution
  • Advanced MS Office Suite
  • Process improvement
  • Billing
  • Travel coordination
  • Filing and data archiving
  • Customer service
  • Organization
  • Documentation and reporting
  • Project plJessicaing & organization
  • 55 WPM typing speed
Work History
01/2018 to 07/2020 Executive Administrative Assistant Dignity Health | Maricopa, AZ,
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Paid monthly invoices from contractors and vendors, that included lease payments, utilities, and project charges.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Organized and updated schedules for 6 Managers and 2 executives on a daily basis.
  • Investigated topics such as job descriptions and produced concise summaries and updated each if needed.
  • Handled all scheduling for the Director and Assistant Director of Maintenance's calendars and prepared meeting agenda and materials.
  • Prepared presentations, materials and documentation for use by the Director of Maintenance in meetings and engagements.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Seamlessly interacted with Maintenance Managers and Supervisors to plan and complete special projects for the Director of Maintenance.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Maintained staff directory.
  • Contributed to smooth business operations by plJessicaing and organizing meetings and conferences, including conference calls.
  • Managed the Maintenance Director's, Managers, and Supervisors complex and frequently changing travel arrangements and coordinated pre-plJessicaing of trips.
  • Distributed company-wide Jessicaouncements, booked conference rooms and coordinated catering for Jessicaual staff development forum.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Prepared reports documenting and tracking fuel usage, CDL requirements and expirations for drivers, and purchase card accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
  • Reviewed and updated personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates while maintaining employee privacy and keeping all information confidential.
  • Project Coordinator for implementation of new payroll system for 170+ Maintenance employees.
  • Owned and managed conference room.
02/2010 to 01/2018 Administrative Assistant Boys Town | Carroll, IA,

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  • Developed and updated detailed spreadsheets and databases to track, analyze and report on fuel usage and expenditures for the entire NTTA fleet.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Generated reports and typed letters in Microsoft Word and Excel and prepared presentations in PowerPoint for maximum impact and results.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Performed research to collect and record personnel time data.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Executed record filing system to improve document organization and management.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Drafted professional memos and letters for distribution among department.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
  • Uploaded, reviewed, and managed payroll time records in PeopleSoft for 100+ employees to verify accuracy of information while maintaining employee privacy and confidentiality.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Independently maintained 100% accuracy in transferring correct data from payroll spreadsheets into PeopleSoft system.
  • Coached new employees on administrative procedures, company policies and performance standards.
Education
Expected in 06/2002 to to Associate of Applied Science | Computer Science ECPI University, Charlotte, NC, GPA:
Additional Information

State of TX Notary Public

Expiration 05/02/2020

Notary ID# 13199859-7

Involved in several committees during my tenor at NTTA. They include the :

HAPE (Happy) Committee - Created and coordinated team building exercises for Maintenance employees on a monthly basis. Would also include food and fun activities to boost moral.

401K Committee - met quarterly to discuss employee options and updates of company 401K

Safety Committee - met monthly to discuss safety training, such as machinery operation, weather drills, and emergency system updates, for the entire company.

Member of ASAP, American Society of Administrative Professionals

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Resume Overview

School Attended

  • ECPI University

Job Titles Held:

  • Executive Administrative Assistant
  • Administrative Assistant

Degrees

  • Associate of Applied Science

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