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executive administrative assistant boookkeeper resume example with 5 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary

Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Proficient in QuickBooks and Adobe software. Executed bookkeeping tasks and excelled at quickly learning new accounting methods and procedures. Driven and resourceful administrative professional with 5+ years of experience assisting with work of C level leadership. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Skills
  • Office Supplies and Inventory
  • Access Controls
  • Correspondence and Memos
  • Intuit QuickBooks
  • Reports and Financial Statements
  • Work Coordination
  • File Maintenance
  • Microsoft Office Suite Expertise
  • Company Event Coordination
  • Organizing Staff Schedules
  • Bookkeeping and Basic Accounting
Work History
01/2021 to 07/2022
Executive Administrative Assistant / Boookkeeper Idaho National Laboratory Idaho Falls, ID,
  • Completed clerical tasks such as filing, copying and distributing mail.
  • Interacted with customers by phone, email or in-person to provide information.
  • Delivered clerical support by handling range of routine and special requirements.
  • Executed record filing system to improve document organization and management.
  • Developed correspondence letters, memos and emails.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
  • Managed multiple projects simultaneously using organizational and analytical skills.
  • Informed and supported business leaders through consistent communication and administrative support duties.
  • Verified accuracy of business records by consistently updating customer information.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Drafted common document templates for use by executives and employees.
  • Maintained staff directory and company policy handbook for human resources department.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Created presentations and proposals for use in meetings, assisted in bookkeeping and produced budget reports.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
10/2018 to 11/2020
Alcohol Regulatory Compliance Manager Scout & Cellar City, STATE,
  • Reviewed documents, files, transcripts and other records to assess compliance and potential risk.
  • Developed and delivered training programs to inform new and current employees about compliance issues.
  • Prepared and presented comprehensive reports to upper management and audit team, covering issues and recommendations.
  • Managed compliance efforts, reporting and audits.
  • Verified consistency in quality planning, quality control, quality insurance and quality improvement.
  • Played instrumental role in company-wide risk assessment efforts, supporting enhancements in business processes and controls.
  • Delivered subject matter expertise for internal and external customers on compliance best practices and quality control.
  • Managed full life cycle of assigned audits in alignment with departmental procedures, delivering progress as well as closing reports to senior management and clients.
  • Prepared records and data for Monthly, Bi-Monthly, Quarterly, and Annually audits for both sales tax and excise tax.
  • Structured programs, produced working documentation and implemented best practices.
  • Formulated detailed recommendations based on audit findings to support annual planning and definition of goals.
  • Maintained effective working relationships with regulatory authorities, suppliers and customers.
  • Drove optimization of regulatory risks management, control testing and process improvements.
  • Advised division leaders of regulatory risks in business processed and provided recommendations for improvement.
  • Conducted quarterly audits of environmental management compliance.
  • Kept new and modified products and services in conformance with security and compliance regulations.
  • Supported marketing team in review and submission of regulatory articles and newsletters.
01/2018 to 10/2020
Executive Administrative Assistant / Bookkeeper Scout & Cellar City, STATE,
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Scheduled appointments and handled calenders for senior leadership.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Implemented updated policies and practices for organization and monitored effect.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Investigated topics and produced concise summaries use.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Trained junior office staff in correct procedures and reporting requirements.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
04/2017 to 12/2017
Executive Administrative Assistant Challenge Service Group City, STATE,
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Implemented updated policies and practices for organization and monitored effect.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Created expense reports, budgets and filing systems for management team.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Education
Expected in 05/2018 to to
MBA: Business Administration And Management
Texas A&M University - Commerce - Commerce, TX,
GPA:
Expected in 05/2016 to to
Bachelor of Science: Business Administration in Interdisciplinary Study
Texas A&M University - Commerce - Commerce, TX,
GPA:

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Resume Overview

School Attended

  • Texas A&M University - Commerce
  • Texas A&M University - Commerce

Job Titles Held:

  • Executive Administrative Assistant / Boookkeeper
  • Alcohol Regulatory Compliance Manager
  • Executive Administrative Assistant / Bookkeeper
  • Executive Administrative Assistant

Degrees

  • MBA
  • Bachelor of Science

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