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Executive Administrative Assistant Resume Example

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JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Motivated Executive Administrative Assistant with 21 years of experience offering office support in Higher Education. Energetic, easy-going and reputable individual possessing strong work ethic while balancing personal time, professional demeanor and superb initiative. Exceptional customer service and decision-making skills as well as office management protocols and calendar management. Works well with minimal oversight to carry out demanding work while meeting deadline demands. Successful at supporting executive productivity and business operations.

Skills
  • Access
  • Outlook
  • PowerPoint
  • Microsoft Word
  • Team player
  • Answering phones
  • Troubleshooting
  • Well organized
  • Spreadsheet creation
  • Travel Planning
  • Scheduling
  • Event coordination
  • Professional and mature
  • Strong problem solver
  • Articulate and well-spoken
  • Time management
  • Appointment setting
  • Meticulous attention to detail
  • Flexible
  • Customer service-oriented
  • Self-starter
  • Understands grammar
  • Technologically savvy
Experience
12/2018 to Current Executive Administrative Assistant Dover Corporation | Saint Louis, MO,
  • Manage external contacts for other Higher Education Presidents keep track of periodic communication needed for priority contacts.
  • Schedule conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Prepare and update office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Manage director's calendar and prepare meeting agenda and materials.
  • Support office needs including taking messages, scanning documents and routing business correspondence.
  • Order catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Compare information and coordinate with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Process executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Set up meeting and event logistics for the president and Board of trustee members.
  • Obtain signatures for important financial and legal documents.
  • Tackle and address top-level, high-priority issues while maintaining professional administrative discretion.
12/2006 to 12/2018 Administrative Assistant, Administrative Assistant Barrett Business Services | Nuevo, CA,
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Liaised between internal and external stakeholders to provide updated project status and performance reports.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
12/1999 to 12/2006 Office Specialist Technipfmc | Odessa, TX,
  • Prepared packages for shipment by generating invoices and setting up courier deliveries.
  • Cultivated relationships with public, patients and staff members using interpersonal communication skills.
  • Implemented office efficiency improvements to streamline task delegation.
  • Responded promptly to customer questions via email.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Processed payments daily, verifying cards and giving change for cash payments.
  • Assisted team members with special projects by coordinating records and resources to meet expected requirements.
  • Supported office clerical functions using word processing and other software, email and office machines.
  • Kept office records organized and supplies well-stocked for optimal team performance.
12/1996 to 12/1999 Computer Specialist Twin Falls School District | City, STATE,
  • Taught kindergarten through 6th grade students to operate computer and learn software programs such as Microsoft Word, Access, Excel, PowerPoint, FrontPage and Outlook.
  • Hardware and software troubleshooting issues for support staff and faculty.
  • Assessed and identified issues and quickly resolved to restore functionality.
  • Contributed to development, planning and completion of computer technology curriculum.
Education and Training
Expected in | Accounting/Bookkeeping College Of Southern Idaho, Twin Falls, ID, GPA:

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Resume Strength

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Resume Overview

School Attended
  • College Of Southern Idaho
Job Titles Held:
  • Executive Administrative Assistant
  • Administrative Assistant, Administrative Assistant
  • Office Specialist
  • Computer Specialist
Degrees
  • Some College (No Degree)

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