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Executive Administrative Assistant Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Summary

Motivated Administrative Assistant with experience offering office support in industrial industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and great initiative. Exceptional customer service and decision-making skills.

Skills
  • Spreadsheet creation
  • Technologically savv
  • Scheduling
  • Professional and mature
  • Excel spreadsheets
  • Strong problem solver
  • Business correspondence
Experience
02/2020 to Current Executive Administrative Assistant Dover Corporation | Keene, NH,
  • Opened, sorted and responded to routine correspondence using Outlook on behalf of business leaders to facilitate communication and streamline processes.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Managed external contacts for the owner and kept track of periodic communication needed for priority contacts.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Managed work streams for both routine and special projects simultaneously.
  • Implemented procedural updates to correct deficiencies and improve operations.
  • Documented all labor hours and budget expenses for project.
  • Discussed proposals with interested parties such as vendors, contractors and facility review boards.
  • Set project goals and schedule with owners and team members.
  • Maintained project schedules by managing deadlines and adjusting workflow as needed.
  • Collected project materials at key points for distribution to Machinists and Assemblers.
  • Coordinated with Engineering and Assembly department leads to identify and outline solutions to client-specified challenges.
  • Prioritized needs and delegated assignments in order to handle multiple projects simultaneously.
  • Assessed, monitored and reported on work progression.
  • Created new orders in Excel and Pedyn in Access to manage samples and associated data.
  • Coordinated, scheduled and executed in-depth data entry projects.
  • Identified and corrected data entry errors to prevent duplication across systems.
  • Verified and updated account information in company computer system.
  • Identified errors in data entry and related issues by mentioning to supervisors for resolution.
  • Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
  • Obtained scanned records and uploaded into company databases.
  • Transferred completed work to Quality Assurance for review and approval.
  • Maintained records by creating monthly reports, closing terminated records and performing chart audits.
02/2015 to 08/2015 Quality Control Inspector Smith & Nephew | Long Island, NY,
  • Consulted with engineers to resolve quality, production and efficiency problems.
  • Developed and implemented best practices for defect prevention and continuous improvement.
  • Used specialized tools to take precise measurements of various aspects of samples.
  • Documented nonconformities immediately and recommended techniques for prompt resolution.
  • Used calibers and gauges to conduct physical and visual inspections.
  • Wrote detailed reports outlining performance, quality and defect rates.
  • Inspected quality of finished products, making minor repairs to meet project expectations.
  • Completed and signed off on repair and maintenance documentation for submission to management.
  • Created new orders in Excel to manage samples and associated data.
  • Coordinated, scheduled and executed in-depth data entry projects.
  • Verified and updated account information in company computer system.
  • Identified errors in data entry and related issues by mentioning to supervisors for resolution.
  • Maintained quality levels above prescribed minimums to support team productivity and efficiency.
  • Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
01/2013 to 07/2013 Server Restoration Hardware | Dallas, TX,
  • Satisfied customers by keeping drinks topped off and anticipating needs such as condiments and extra napkins.
  • Operated POS terminals to input orders, split bills and calculate totals.
  • Educated guests on daily specials and menu offerings such as appetizers, entrees and desserts.
  • Arranged each place setting attractively, using clean, chip-free plates and utensils.
  • Upsold customers and optimized table-turns, outperforming wait staff average sales up to 75%.
  • Partnered with team members to efficiently serve food and beverages.
  • Assisted individuals in selecting meal options, including entrees and desserts and recommended alternative items for those with food allergies and gluten intolerances.
  • Managed closing duties, including restocking items and reconciling cash drawer.
  • Greeted customers, assisted with questions and made recommendations concerning daily specials, wine selections and desserts to guide patrons toward more profitable items.
  • Cleaned dining area between guests with efficient sweeping, glass washing and spill removal.
  • Maintained polite and professional demeanor to patrons to encourage inquiries and order placements.
01/2009 to 07/2010 Server Restoration Hardware | Nashville, TN,
  • Satisfied customers by keeping drinks topped off and anticipating needs such as condiments and extra napkins.
  • Operated POS terminals to input orders, split bills and calculate totals.
  • Educated guests on daily specials and menu offerings such as appetizers, entrees and desserts.
  • Arranged each place setting attractively, using clean, chip-free plates and utensils.
  • Upsold customers and optimized table-turns, outperforming wait staff average sales up to 75%.
  • Partnered with team members to efficiently serve food and beverages.
  • Assisted individuals in selecting meal options, including entrees and desserts and recommended alternative items for those with food allergies and gluten intolerances.
  • Managed closing duties, including restocking items and reconciling cash drawer.
  • Cleaned dining area between guests with efficient sweeping, glass washing and spill removal.
  • Completed opening and closing checklists by emptying trash, safeguarding alcohol and polishing silverware.
Education and Training
Expected in | General Studies Eastern Florida State College, Cocoa, FL GPA:
Expected in 12/2010 Certification | Health Unit Coordination Eastern Florida State College, Cocoa, FL GPA:

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Resume Strength

  • Formatting
  • Length
  • Measurable Results
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Eastern Florida State College
  • Eastern Florida State College
Job Titles Held:
  • Executive Administrative Assistant
  • Quality Control Inspector
  • Server
  • Server
Degrees
  • Some College (No Degree)
  • Certification