Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.
File unemployment claims timely. In doing so, reduced the tax rate to .0020 in two years.
Developed company's first employee manual outlining specific steps to each function, i.e. inputting a new employee into payroll system.
Provide support to the Owner, Director of Operations, Office Manager, Supervisors, Store Managers
Process bi-weekly payroll for 25 stores, approximately 950 hourly employees, as well as 50 salaried employees
Process new employee health insurance enrollments, as well as maintain monthly “look back” periods to see if any new employees qualify for insurance
Balance weekly/monthly credit card sales and update in daily store activity to match with month end numbers from the restaurants
Help with balancing store cash sheets with posting ledger at month end
Input sales tax information to state, and invoices into accounting software for weekly check runs
Provided support to the Director and his direct reports i.e.: Assistant Director, Budget Analyst, Purchasing Administrator and Information Technologies Manager.
Assisted in the research, collection and compilation of data for the annual budget and audit documents
Helped prepare statistical, financial and technical reports, narratives and tabulations
Initiated and composed general correspondence for the Director, ensuring confidentiality in all matters specifically to the collective bargaining process, grievances, lawsuits and active investigations
Prepared payroll related paperwork associated with new hires, annual reviews and time sheets for the department, as well as travel request forms, hotel and conference registrations
Maintained department records in compliance with City and statutory requirements
Assumed the purchasing duties when Administrator and Buyer positions became vacant
Duties included input new vendor information, verify requisition information for purchase order creation, maintain inventory and fill orders for internal “central store” (i.e. coffee products, copy paper, etc.), reconciled monthly Sunpass usage and created monthly inventory reconciliation reports
Provided executive support to the President and his direct reports i.e.: Director of Finance, Marketing Manager, Business Development Manager, Human Resources Manager, and 11 Sales Center Managers.
Prepared presentations, organizational charts, correspondence, compiled sales figures and reports
Assisted in the budgeting process
Scheduled travel arrangement, coordinated monthly luncheons and meetings
Maintained Management attendance records, enforced company policies and handled various high level/confidential projects
Prepared and examined expense reports for accuracy; authorized invoices for payment
Assisted and supported marketing programs, coordinated the distribution of marketing material between sales centers and vendors
Ordered the office supplies for several departments
Responsible for managing the company voice mail system
Assisted customers in resolving any account problems
Certificates: FEMA IS-100.a Introduction to Incident Command System and FEMA IS-700.a National Incident Management System
Commission: Florida State Notary, expires June, 2017
Royal Palm Covenant Church, Royal Palm Beach, FL March 2013 – Sept. 2013
Provided secretarial support to the Pastor, Treasurer and Events Coordinator
Managed other volunteers and coordinated their duties, answered phones, greeted public, prepared correspondence, coordinated donation of old printer and copier, secured advertisers for 50th anniversary magazine, helped stock weekly food pantry, helped distribute food boxes to over 90 families a week.
St. Rita Catholic Church, Wellington, FL October 2005 – May 2013
Taught religious education for all grade levels, table leader for middle and high school students, helped prepare projects for all grade levels.
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