Executive Administrative Assistant Assistant Office Manager Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.

    Proper phone etiquette
  • Professional and mature
  • Business correspondence
  • Ability to remain focused and self-directed in busy environment
  • Microsoft Office proficiency
  • Docuware and Laser Fiche scanners
  • RTI cloud and 2000 (accounting software)
  • Typing Speed 60-70 wpm

File unemployment claims timely. In doing so, reduced the tax rate to .0020 in two years.

Developed company's first employee manual outlining specific steps to each function, i.e. inputting a new employee into payroll system.

Executive Administrative Assistant/Assistant Office Manager, 09/2013 to
Kaiser PermanenteTracy, CA,

Provide support to the Owner, Director of Operations, Office Manager, Supervisors, Store Managers

Process bi-weekly payroll for 25 stores, approximately 950 hourly employees, as well as 50 salaried employees

Process new employee health insurance enrollments, as well as maintain monthly “look back” periods to see if any new employees qualify for insurance

Balance weekly/monthly credit card sales and update in daily store activity to match with month end numbers from the restaurants

Help with balancing store cash sheets with posting ledger at month end

Input sales tax information to state, and invoices into accounting software for weekly check runs

Administrative Secretary - Finance Department, 02/2005 to 2013
City Of GreenacresCity, STATE,

Provided support to the Director and his direct reports i.e.: Assistant Director, Budget Analyst, Purchasing Administrator and Information Technologies Manager.

Assisted in the research, collection and compilation of data for the annual budget and audit documents

Helped prepare statistical, financial and technical reports, narratives and tabulations

Initiated and composed general correspondence for the Director, ensuring confidentiality in all matters specifically to the collective bargaining process, grievances, lawsuits and active investigations

Prepared payroll related paperwork associated with new hires, annual reviews and time sheets for the department, as well as travel request forms, hotel and conference registrations

Maintained department records in compliance with City and statutory requirements

Assumed the purchasing duties when Administrator and Buyer positions became vacant

Duties included input new vendor information, verify requisition information for purchase order creation, maintain inventory and fill orders for internal “central store” (i.e. coffee products, copy paper, etc.), reconciled monthly Sunpass usage and created monthly inventory reconciliation reports

Executive Assistant to President, 04/1991 to 04/2005
Crystal Springs Water CompanyCity, STATE,

Provided executive support to the President and his direct reports i.e.: Director of Finance, Marketing Manager, Business Development Manager, Human Resources Manager, and 11 Sales Center Managers.

Prepared presentations, organizational charts, correspondence, compiled sales figures and reports

Assisted in the budgeting process

Scheduled travel arrangement, coordinated monthly luncheons and meetings

Maintained Management attendance records, enforced company policies and Clairedled various high level/confidential projects

Prepared and examined expense reports for accuracy; authorized invoices for payment

Assisted and supported marketing programs, coordinated the distribution of marketing material between sales centers and vendors

Ordered the office supplies for several departments

Responsible for managing the company voice mail system

Assisted customers in resolving any account problems

Bachelor of Science Degree: Business, Expected in 2005
Kennedy Western University - ,
Associates in Applied Science Degree: Secretarial Science, Expected in 1984
LaGuardia Community College - ,
GPA: Dean's List

Certificates: FEMA IS-100.a Introduction to Incident Command System and FEMA IS-700.a National Incident Management System

Commission: Florida State Notary, expires June, 2017


Church Secretary

Royal Palm Covenant Church, Royal Palm Beach, FL March 2013 – Sept. 2013

Provided secretarial support to the Pastor, Treasurer and Events Coordinator

Managed other volunteers and coordinated their duties, answered phones, greeted public, prepared correspondence, coordinated donation of old printer and copier, secured advertisers for 50th anniversary magazine, helped stock weekly food pantry, helped distribute food boxes to over 90 families a week.


St. Rita Catholic Church, Wellington, FL October 2005 – May 2013

Taught religious education for all grade levels, table leader for middle and high school students, helped prepare projects for all grade levels.

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Resume Strength

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Resume Overview

School Attended
  • Kennedy Western University
  • LaGuardia Community College
Job Titles Held:
  • Executive Administrative Assistant/Assistant Office Manager
  • Administrative Secretary - Finance Department
  • Executive Assistant to President
  • Bachelor of Science Degree
  • Associates in Applied Science Degree