Executive Administrative Assistant And Onsite Lead resume example

Executive Administrative Support

• Optimized business experience by delivering top-notch support to a group of 5-7 simultaneous Partners, Principles and Directors (PPD's) in support of multi-million dollar clients and contracts in Audit, Tax, Consulting and Global functions.
• Served as gatekeeper to PPD's by managing competing demands for time. Determined priorities and factored in operational demands and timelines, creating a seamless platform for key contacts to connect with c-suite executives in a timely manner.
• Managed conflicting and urgent needs for in-person client projects and global oversight committee meetings by coordinating travel, obtaining room blocks, processing visas/passports, creating agendas, and managing ground security to varied domestic and international destinations.
• Served as point of contact to PPD's teams of 30+ Senior Managers, Managers and staff to stay up-to-date with recurring client billing demands. Used proprietary financial software to provide quarterly reconciliation reports, weekly expense reports, and YTD client billing reports, keeping PPD's up to date with real-time budget and utilization numbers.
• Maintained highest level of confidentiality and upheld standards of ethics with relation to private client matters, finances, and other delicate personal and professional matters.

Events, Purchasing, and Marketing

• Enhanced the efficiency of proposal team by performing company research and leading discussions with potential clients on their market preferences. By helping the Executives and Proposal team understand these preferences, the Emerging Growth Team met and exceeded yearly new client goals 4 years in a row.
• Lead coordinator for all major events for Emerging Growth Team for period of 5 years. During this time, designed and implemented event management protocols and created templates to reduce redundancies and increase efficiency. Used online tracking software to track attendance, obtain feedback, and deliver findings to Marketing Team and in doing so increased regular participation of monthly events by 10% and reduced cost of major annual event by $3k.
• Managed budget for all major networking events including catering, marketing materials, speaker/host gifts, trophies, and external vendors.
• Drafted requests to sponsors, venues, and speakers on behalf of firm and coordinating Partner.
• Managed office supply requests, offsite printing requests, and in-house workflow of creative design team.

Global Support

• Successfully managed all international events over a period of 2 years including budget tracking, vendor contracts, ground security, visa/ passport processing and room bookings for group of 15 Global partners across 6 countries.
• Reviewed accuracy of and provided feedback on foreign legal documents in support of international forensic litigation team.

Onsite Lead

• Selected among a group of 35 administrative professionals to serve as primary contact and in-office expert to group of 30+ Eastern seaboard partners traveling from foreign offices. Fostered relationships with local restaurants and in-office teams to provide stellar support and quick turnaround for all business and client needs.