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Executive Administrative Assistant/Aide Resume Example

Resume Score: 90%

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EXECUTIVE ADMINISTRATIVE ASSISTANT/AIDE
Summary
Skillful, highly organized and dedicated executive professional with extensive experience in billing, HR, meeting coordination and planning and other High-energy administrative assistant focused on promoting customer satisfaction through exceptional service. Courteous and professional with a great sense of humor. specialized administrative support in a highly confidential environment. Superior ability to make independent judgments and effectively direct the work of others, while exceeding quality expectations. Extensive experience in personal computing, automated accounting systems, including Workday, QuickBooks and other management systems.Readily adapts to change and exceeds quality expectations. 20+ years' professional experience in fast-paced working environments demonstrating excellence. Managed and staffed 20+ community events and town hall forums. Organized 85+ person task force with City Commissioner and community leaders in under 3 weeks. Perform high level executive support activities, taking the initiative to handle customer complaints and assure that such complaints are referred to the appropriate department for corrective action and timely completion. Decreased company costs by 30%, negotiating pricing with vendors regarding facilities billing and catering procedures.
Highlights
  • Workday Knowledge
  • Typing 80 WPM
  • Detail Oriented
  • Microsoft Office, (Excel, Outlook, Word, and Power Point), Abode Acrobat, and other software web platforms, Kronos & SAP proficiency
Experience
Executive Administrative Assistant/Aide11/2017 to CurrentCompany NameCity, State
  • Handled all media and public relations inquiries.
  • Provide a wide range of administrative and office support activities for various departments and managers.
  • Cartegraph database management for Public Works.
  • Schedule, coordinate and attend meetings and conferences; record, compile, transcribe and distribute meeting minutes; prepare agendas and set priorities for required action.
  • Manage Commissioner's calendar, appointments and travel arrangements; process expense reports, credit card statements and monthly invoices.
  • Receive and direct visitors; manage telephone calls and generates correspondence in response to inquiries or requests for service from the public.
  • Handle complaints from constituents and assure that such complaints are referred to the appropriate department for corrective action and timely completion.
Project Management Consultant02/2012 to 09/2014Company NameCity, State
  • Utilize specialized skills and knowledge to assist company in making the best possible business decisions.
  • Responsible for decisions in purchase planning, contract administration, supplier research and selection and inventory control.
  • Daily tasks include managing budgets, resources and relationships to achieve organizational objectives.
  • Planning, developing and executing schedules; supervise and mentor staff.
Station Administrator/ Customer Service07/2001 to 01/2012Company NameCity, State
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Accurately balance deposits; handle cash transactions; process checks and credit cards; prepare daily sales report; and accounts receivables and payable.
  • Process payroll; resolve Attendance & Leave issues; prepare new hire paperwork; event planning and coordination of new hire luncheons, leaders on location visits, employee of the quarter luncheons, company holiday celebrations, and station cultural events.
  • Schedule meetings; take, disseminate and distribute meeting minutes; negotiate hotel rates and vendor terms.
  • Responsible for scheduling pilots and flight attendants in the daily operation and rescheduling during irregular operations in compliance with the FAR's, labor agreements and company policy.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
Manager01/2001 to 03/2004Company NameCity, State
  • Hire, train and supervise staff in providing quality care and curriculum development.
  • Administer all aspects of daily operations.
  • Project budgets for staffing, equipment, meals, etc.
  • Motivate staff to extend their best effort in meeting customers' expectations.
Executive Administrative Assistant/Legal Secretary06/1978 to 12/2001Company NameCity, State
  • Provide full secretarial and administrative support to the Partner.
  • Prepare, review and distribute reports, briefs, legal documents and correspondence.
  • Create charts and graphs for presentations.
  • Organize and prioritize projects and processes; prepare court filings.
  • Schedule facilities and meetings; coordinate travel arrangements.
  • Areas of la Corporate, Environmental, Real Estate, Litigation and Tax.
Education
Travel Industry ~ Certificate Received1992Olive Harvey CollegeCity, State
Business Administration ~ Certificate Received,1991
Chicago State University - Chicago, IL Secretarial/Business~ Certificate Received1978Robert Morris CollegeCity, State
Skills
accounts receivables, administrative, administrative support, Acrobat, balance, budgets, Business Administration, handle cash, charts, conferences, contract administration, credit, curriculum development, database management, Detail Oriented, event planning and coordination, senior management, expense reports, finance, graphs, human resources, inventory control, Kronos, legal documents, Litigation, managing, meetings, mentor, Excel, Microsoft Office, office, Outlook, Power Point, Word, Works, organizational, Process payroll, presentations, processes, quality, Real Estate, research, sales, SAP, scheduling, Secretarial, staffing, Tax, telephone, travel arrangements, Typing 80 WPM
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

School Attended

  • Olive Harvey College
  • Robert Morris College

Job Titles Held:

  • Executive Administrative Assistant/Aide
  • Project Management Consultant
  • Station Administrator/ Customer Service
  • Manager
  • Executive Administrative Assistant/Legal Secretary

Degrees

  • Travel Industry ~ Certificate Received 1992
    Business Administration ~ Certificate Received, 1991
    Chicago State University - Chicago, IL Secretarial/Business~ Certificate Received 1978

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