Executive Administrative Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Executive administrative support professional with three years of experience assisting C-Suite. Experienced in planning, organizing and problem-solving to complete multiple deadline-driven projects efficiently and on time.

  • Executive administrative support
  • Office management
  • Spreadsheet management
  • Master calender management
  • Event planning
  • Travel coordination
  • Mail handling
  • Multi-line phone proficiency
  • Filing and data archiving
  • AR/AP
  • Team management
  • Leadership
Work History
Executive Administrative Assistant, 09/2016 to 05/2020
Ent Federal Credit Union Brighton, CO,
  • Responded to all incoming correspondence and telephone calls, screening when necessary and handling requests not requiring attention of President & CEO
  • Managed calendars, providing availability information and scheduling meetings and travel
  • Organized travel arrangements, including flights, hotels, ground transportation, and conference registrations
  • Completed credit card reconciliations and mileage reimbursements for CEO, COO and CRO
  • Planned and coordinated logistics and catering for Board of Directors' meetings, Board committee meetings, and off-site Board events, also recording minutes, distributing meeting materials electronically and communicating with Board of Directors
  • Maintained Board of Directors website uploading documents and organizing historical materials and Board-approved documents
  • Maintained Notary certification and notarizing approximately 50 documents yearly
  • Was responsible for mail processing, including routing daily mail to appropriate recipients and preparing daily cash and check log for donations, and other payments received
  • Digitally deposited checks for miscellaneous payments and agency payments and served as back up to deposit donations
  • Worked with vendors for office-related functions, ordering supplies, recycling toners, shipping packages, maintain supply room and oversee postage machine servicing
  • Collaborated with HR Coordinator on special projects and maintaining of training records/information, and back up as needed for HR and Accounting Coordinators
  • Assisted with All Staff/Employee events as needed
  • Collaborated with planning committee to organize all staff conference
  • Provided clerical support to company employees, including copying, faxing and file management
  • Planned meetings and prepared conference rooms
  • Worked independently and under guidance to master general clerical tasks
  • Complete special projects
  • Assisted in training new employees and participated in cross-training with other departments.
Front Desk Coordinator, 11/2013 to 09/2016
Charleston Gi Summerville, SC,
  • Coordinated all aspects of facility front desk operation, including greeting and check-in process for over 500 volunteers, visitors and vendors weekly
  • Coordinated requests from other departments concerning special project and daily administrative and other volunteer requirements, such as for shopping floor, warehouse and fund development needs
  • Made volunteer reservations, making follow-up confirmation calls, and other duties in relation to volunteer reservations, as required, including properly recording number of volunteers and hours worked for individuals/groups
  • Handled administrative work associated court-ordered community service program, including checking in of workers, assuring that all paperwork and work time is filled out correctly
  • Handled administrative telephone line and route calls and faxes to appropriate department
  • Ensured telephone/front desk coverage is in place during normal operations, board meetings, and special events (as needed); also coordinate courier services, as required
  • Received/logged-in packages/certified mail and notify appropriate department/person upon receipt
  • Coordinated walk-in donations of food and/or money with appropriate departments
  • Assisted in meeting room set up and special arrangements with appropriate department contacts; ensure meeting room is returned to standard set up and available for next function as needed
  • Served as administrative back-up for mail routing, check-logging, etc., as needed
  • Served as point of contact for copier and fax machine assistance, maintenance, and repairs
  • Assisted in training new employees and participated in cross-training with other departments
  • Established relationships with volunteers and donors which helped increase volume
Data Transcriber, 02/2012 to 07/2015
Veterans Health Administration Fayetteville, AR,
  • Reviewed documents for specific requirements necessary for processing
  • Processed current year individual returns and related information
  • Brought documents into compliance with required format or initiate action to obtain or clarify information not otherwise available
  • Identified and properly routed correspondence to appropriate function for processing
  • Interpreted and reviewed Forms W-2 attached to Forms 1040EZ and 1040PC for conditions meeting Criminal Investigation criteria and code returns appropriately
  • Performed original entry, character identification and/or data validation functions
Bachelor of Arts: Journalism, Expected in 05/2010
Lincoln University - Lincoln University, PA

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Resume Overview

School Attended
  • Lincoln University
Job Titles Held:
  • Executive Administrative Assistant
  • Front Desk Coordinator
  • Data Transcriber
  • Bachelor of Arts

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