Executive Administrative Assistant Resume Example Firstservice Residential

EXECUTIVE ADMINISTRATIVE ASSISTANT

Professional Summary

Skills

Work History

Executive Administrative Assistant, 01/2010 to Current
Firstservice Residential – Tamarac , FL

Manage activities of Senior Level Executive and producers by ensuring individual meets his/her daily commitments.
Carry out administrative and office management duties, which require a high degree of initiative in monitoring and taking action on all insurance related inquires.
Screen and maintain control of a large and varied volume of incoming correspondence, drawing the Executive's attention to important and relevant points.
As required, take personal responsibility for requests using own initiative, judgment and knowledge of the Organization's policies and procedures; provide feedback to stakeholders as required.
Route correspondence to Divisions for action/reply and follow up on deadlines.
Liaise with key stakeholder, appointed insurance companies, producers and clients on a regular basis to ensure company appointments, policies and established guidelines have been met.
Monitor and maintain the Executive's calendar.
Transmit Executive's instructions to Agent/Producers and follow up to ensure that appropriate and timely action is taken and commitments honored.
Handle procedural/admin matters affecting human resources, as required.
Independently arrange travel, make arrangements, schedule visits.
Undertake research and select pertinent material from office files, records, reports and other sources and present it in a compact form.
Ability to work under pressure and make progress on multiple tasks simultaneously.
Ability to supervise and train subordinate staff.
Tact, courtesy and ability to establish and maintain effective working relationships.

Training Coordinator - Wal-Mart, 01/2009 to 01/2011
Wal-Mart – City , STATE

Facilitated the recruitment of new associates through workshops, events and interviews, acting as company spokesperson to ensure a constant stream of qualified, ambitious, and quality-focused applicants.
Conducted reference checks, performed on-boarding orientation, delivered annual benefits enrollment, and acted as employee advocate to ensure understanding in program selection and sign-up process.
Accurately tracked employee attendance, medical leave and leave of absence, and requested payroll adjustments for vacation days, overtime and unpaid time off, in a confidential and complete manner.
Created, updated, and distributed weekly production reports that highlighted results on key performance indicators, providing senior management with concise/timely information for short- and long-term planning.
Conducted daily team meetings to provide HR updates, payroll changes, safety/OSHA updates, and review of accident reports, increasing employee commitment and participation to quality and production goals.

Sr. Compliance Administrative Assistant, 01/2005 to 01/2007
Safe-Guard Products International – City , STATE

Provided top-tier administrative management support for Vice President/General Counsel and Assistant Vice President, including calendar maintenance, meeting planning, and corporate communications.
Prepared multiple state applications for Certificate of Authority, Producer and Business Entity Property and Casualty License, and corresponded with Finance & Insurance Managers at newly-signed dealerships.
Liaised with Office of the President and other senior executives on a regular basis, as well as with financial institutions to review contracts, insurance policies, and to confirm product specifications.

Administrative Assistant VI - II, 01/2001 to 01/2005
Pfizer Inc – City , STATE

Promoted from Administrative Assistant VI - I position for consistent success in providing superior office management support and coordination to Sr.
director-level management across a number of departments.
Reconciled budgets, tracked and reported project estimates, maintained invoicing and departmental expenses, and scheduled and coordinated logistics for internal and external meetings.
Researched and compiled statistical data used for weekly meetings, reports and presentations, providing in-depth information that affected operational planning and budgeting activities.

Education

Bachelor of Science: Business Administration, Current
Georgia Perimeter College - City, State
Business Administration On-Line Consulting - Certificate received - MS Office Excel and PowerPoint The Career Center - Certificate received - Word Processing

Skills

administrative, Administrative Assistant, benefits, budgeting, budgets, concise, Consulting, contracts, corporate communications, clients, senior management, Finance, financial, drawing, human resources, HR, Insurance, invoicing, logistics, director, meeting planning, meetings, Excel, MS Office, Office, PowerPoint, office management, payroll, policies, presentations, Producer, progress, quality, recruitment, research, safety, VI, Word Processing, workshops

Resume Overview

School Attended

Georgia Perimeter College

Job Titles Held:

Executive Administrative Assistant
Training Coordinator - Wal-Mart
Sr. Compliance Administrative Assistant
Administrative Assistant VI - II

Degrees

Bachelor of Science : Business Administration , Current

Executive Administrative Assistant Resume Example

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