executive administrative assistant resume example with 4+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Enterprising administrative professional with over 15 years of experience supporting CEO's. Proficient in assisting with both business and personal requirements to promote efficiency. Highly organized multitasker with good time management and decision-making abilities.

  • Technologically savvy
  • Meticulous attention to detail
  • Results-oriented
  • Staff motivation
  • Self-starter
  • Problem resolution
  • Improving procedures
  • Directing visitors
  • Schedule management
  • Faxing documents
  • Detail-oriented
  • Administrative operations
  • CRM and office management software
Executive Administrative Assistant, 11/2018 - Current
Firstservice Residential Bradenton, FL,
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures
  • Managed director's calendar and prepared meeting agenda and materials
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence
  • Coordinated daily and weekly schedules and monthly calendar obligations for all Doctors on staff
  • Facilitated working relationships with co-tenants and building management
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management
Office Administrator, 11/2016 - 11/2018
Mhc Equity Lifestyle Properties Santa Barbara, CA,
  • Interacted professionally with both customers and inside personnel, answering questions and responding to phone and email inquiries
  • Coordinated schedules, administrative functions, quality assurance and process improvements
  • Communicated openly with customers about status of all Long Term Care applications in order to maintain satisfaction
  • Supported clerical needs of more than seven employees, including taking messages, scanning documents and routing business correspondence
  • Replenished office supplies when inventory became low and placed new orders for restocking
  • Produced professional and error-free letters, presentations and spreadsheets needed by senior office professionals
  • Streamlined back office services for clients to promote proper functionality and positive user experience
  • Met incoming customers with professional approach and provided friendly, knowledgeable assistance
  • Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests
  • Coordinated administrative operations, including care coordinator schedules and visits to bolster workflows and improve productivity
  • Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays
  • Promoted efficient and open communication by preparing collateral for team and client meetings, taking notes and distributing information to relevant stakeholders
  • Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency
  • Provided onboarding to new employees and supported all departmental members, resulting in increased productivity and performance
Education and Training
Bachelor of Arts: Education, Expected in 1996
National Louis University - Chicago, IL
Status -

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Resume Overview

School Attended

  • National Louis University

Job Titles Held:

  • Executive Administrative Assistant
  • Office Administrator


  • Bachelor of Arts

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