executive administrative assistant resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

The Coca-Cola Company, Accounts Payable, Executive Administrative Assistant April 2011– Present

The Coca-Cola Company, Accounts Payable, Support Specialist IV, November 2002 – April 2011

Project Coordination:

Coordinated successful department move of 65 fulltime and NEWs from AOC to DUN without interruption in business over two-day period.

Coordinated interviews and debrief sessions for 23 full-time positions including contacting all candidates, securing locations, escorting guests to/from interview sessions, mailing out interview packets to all external candidates, and processing expense reports. Received SPOT award for handling interviews within short period of time.

Event Planning: Planned over 25 events (anniversaries, retirements, All Hands Meetings, KO Buy Go-Live Celebration) for department including budget, logistics, décor, food & beverage, off-site and on-site.

•Support AP Director, seven managers, 42 associates and 20-25 NEWs.

•Responsibilities include heavy meeting and calendar management

•Responsible for responding to client’s questions regarding invoice payment and proper procedures for submitting invoices.

•Process all purchase orders for two departments, expense reports, reconcile AMEX accounts for principals and managers’ accounts and reconcile monthly VISA purchasing card statements in TravelSmart and KO Buy tools.

•Assisted in KO Buy testing and training

•Coordinate all meetings (Video Conferencing/WebEx meetings) for department on-site and off-site.

•Coordinate all departmental travel, domestic and international include ground transportation

•Responsible for monthly Rolling Estimates for two cost center with over 4 million budget

•Ensure all AP associates have all required SAP system access.

•Kept management on course for critical due dates.

•Draft all communications for Accounts Payable, i.e., year-end and quarter-end communications, process changes, and form changes.

•Lead team in drafting and completing Business Continuity Plan for AP.

•Implemented and managed AP website on myKO Portal.

•Served as back-up for Check Distribution and other areas when needed.

K. Claire (Page 2)

Spherion on site at The Coca-Cola Company, Sr. Administrative Assistant, March 2001 - Nov 2002

General responsibilities included heavy meeting and calendar management, completing itineraries, registration of guests and arranging domestic and international travel and ground transportation. Additionally, scheduled department meetings and reserved conference rooms. Processed business travel expense reports through SAP. Processing mail, ordering supplies through SAP. Provided back up support to other departmental Administrative Assistants as needed.

Areas of Service:

Office of Supplier DiversityOffice of the Chairman, Media Relations

Worldwide Licensing, Merchandise Services, EUCCNA Business Systems

CCNA SAP Business UnitGP&T

Randstand Staffing Services, Administrative Assistant, June 1999 – March 2001

Georgia Department of Human Resources, WIC Division, Systems Information Unit

Primary responsibilities included editing, revising, formatting and converting Department of WIC (Women, Infants and Children) Policy and Procedures manual for Federal Fiscal Year 2000 & 2001 from WordPerfect to Microsoft Word for posting onto the Internet. Enhanced and updated 1999 and 2000 WIC Annual Report. Created tracking system for WIC Hotline inquiry calls. Other duties included supporting Special Projects Manager with maintaining distribution of WIC information to 159 Georgia counties. Responsible for tracking and maintaining WIC databases.

ProStaff Staffing, Administrative Positions, February 1999 - June 1999

Cushman & Wakefield of Georgia, Inc. Supported six brokers with general administrative responsibilities.

Spelman College - Supported Chairperson for Department of Art using intermediate and advanced word-processing and spreadsheet functions, typing memos, correspondence and revising manuals. Also coordinated conference calls, recorded meeting minutes and handled general administrative support duties.

OfficeTeam Administrative Staffing, Various Administrative Positions, March 1997 - April - 1998

Various Administrative support positions for clients including Comsys Information Technology, MasterCard International, Royal Oak Enterprises, Inc., BellSouth Cellular and Portman Holdings, L.P.

Excel Temporary Services, Exec. Administrative Assistant to VP June 1996 - January 1997

National Stonehenge Corporation

Supported Vice President of Engineering Department (Stonehenge Engineering Corporation) typing proposals, letters, revising and updating manuals and other documents. Assisted in final preparation of blue prints.

Resolution Trust Corporation "RTC", Conversions Administrator, October 1992 - December 1995

Supported one Senior Asset Operations Specialist and two Conversion Specialists in the Conversions Department of Asset Operations Division. Created department memos, correspondences, macros and letterhead. Developed and maintained department spreadsheets documenting assets from failed Savings & Loans to RTC Full Servicers. Responsible for monthly management reports to Washington D.C. Served as liaison between RTC departments and Servicers. Created filing system for over 3,100 conversion files in compliance with government guidelines, tracking number of loans and total amounts for 137 failed S&L’s.

  • Microsoft Office proficiency
  • Time management
  • Meticulous attention to detail
  • Strong problem solver
  • Invoice processing
  • Certified in 10-key
  • Social media knowledge
  • Understands grammar
  • Appointment setting
  • Database management
  • Meeting planning
  • Travel administration
  • Administrative support specialist
  • Self-starter
  • Executive presentation development
  • Business correspondence
  • Scheduling
  • Proper phone etiquette
  • Articulate and well-spoken
  • Professional and mature
  • Works well under pressure
  • Customer service-oriented
Georgia State University Atlanta, Georgia Expected in 2014 Bachelor of Arts : Journalism - GPA :

Office Administration coursework

Coursework in Administrative Technology


Formally recognized for playing an instrumental role in the implementation of cost savings measures.Decreased costs by [Number]% by negotiating pricing with vendors regarding wholesale billing and marketing procedures.

Firstservice Residential - Executive Administrative Assistant
Coconut Creek, FL, 09/1992 - 2015
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Handled and distributed all incoming and outgoing mail.
  • Wrote and distributed meeting minutes to appropriate individuals.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.
  • Approved travel expenses and reimbursement requests.

Microsoft Office Suite-2010

Proofreading & Editing Background

KO Temp


KO Buy

Adobe Acrobat

Microsoft Access


ProVarious Proprietary Software (BoardVantage, Cybergrants)

MS Visio

Sales Force

Additional Information
  • Writing
  • Reading

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Resume Overview

School Attended

  • Georgia State University

Job Titles Held:

  • Executive Administrative Assistant


  • Bachelor of Arts

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