LiveCareer-Resume

executive administrative assistant resume example with 9+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - - -
Summary

Proactive and results-oriented Executive Assistant with more than 15 years in executive-level office management and support staff management, with skills, as well as strength in planning and problem-solving using sound judgment while exhibiting professionalism. Also works with a sense of urgency while maintaining a strong attention to detail and work ethic.

Highlights
  • Articulate and well-spoken
  • Time management
  • Flexible
  • Works well under pressure


  • Customer service-oriented
  • Self-starter
  • Executive presentation development
Professional Experience
06/2013 to
Executive Administrative Assistant G2 Global Solutions Dallas, TX,
  • Provide administrative support to Executive and SLT (Senior Leadership Team).
  • Calendar management for Executives to include prioritize, coordinate and schedule meetings.
  • Make travel arrangements, prepare itineraries and meeting documents.
  • Reconcile corporate card statements.
  • Prepare, track and submit expense reports.
  • Prepare, draft, edit and track various reports and spreadsheets.
  • Produce PowerPoint presentations with embedded spreadsheets for business meetings and others documents as required.
  • Communicate and interact with internal and external shareholders.
  • Perform budget related tasks including planning budget, reconciliation and controlling expenditures.
  • Event planning to include prepping executive rooms, meal planning, composing agenda and other meeting materials.
  • Provide assistance with critical projects as a member of the leadership team.
  • Manage all aspects of receiving, screening and disseminating various forms of communication as required.

09/2008 to 01/2013
Executive Administrative Assistant/Program Assistant G2 Global Solutions City, STATE,
  • Provided administrative support to multiple Executives and SLT (Senior Leadership Team) Assisted management with evaluation and development of project plans.
  • Managed the Executive(s) calendar by prioritizing, arranging and planning meetings and conferences to include preparing the agenda, notifying participants, arranging logistical details and other Event Planning duties.
  • Prepared and distributed meeting materials, agendas, notes and handouts in addition to IT requirements.
  • Performed project management activities including project timeline creation, budget and schedule variances and status reports to internal and external stakeholders.
  • Prepared and reconciled weekly Project Status Reports.
  • Screened the Executives calls and responded to inquiries on their behalf.
  • Monitored telephone calls and visitors from high level officials and representatives from federal, state, and local government, and utilized discretion and judgment to answer questions or to direct them to appropriate representatives.
  • Prepared, tracked and submitted requisitions and expense reports after credit card reconciliation.
  • Managed employee recognition program.
  • Maintained corporate card application process and records.
  • Directed and tracked meeting action items through completion.
  • Budget Preparation and Reconciliation - Monitored monthly budget, reviewed transactions and supporting documentation and resolved any discrepancies.
  • Assisted w/HR functions to include interview tracking, new-hire onboarding and other HR needs as required.
  • Conducted, gathered, and analyzed data from various sources, concerning a wide range of subjects, to produce the preparation of ad hoc and recurring reports or presentations.
  • Presented facts and recommendations in clear, concise, and logical terms, both orally and in writing, in order to serve as an information resource on office matters.
  • Analyzed internal office workflow, and established procedures to improve effectiveness and efficiency of operations and processes such as routing, approvals, and reporting.
  • Reviewed all correspondence prepared for Executives signature for proper format, completeness and compliance.
  • Maintained and safeguarded confidential and sensitive information pertaining to the organization and staff members by properly securing personnel actions, issues and communications and followed established secure recordkeeping procedures.
  • Coordinated travel according to Federal Travel Regulations for Executives.
  • Managed all aspects of receiving, screening and disseminating all forms of communication.
  • Responded to routine, technical and non-technical requests for information using various research tools if needed.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.Arranged appropriate travel, visas, agendas, necessary contacts and country information.
01/2006 to 07/2008
Executive Administrative Assistant Korn/Ferry International City, State,
  • Provided administrative support to 79 Finance Department staff members and Executive.
  • Typed, prepared and filed correspondence.
  • Arranged travel, processed, tracked and prepared requisitions and expense reports after credit card reconciliation.
  • Maintained staff calendars and produced bi-weekly group calendars.
  • Managed supply inventory while adhering to budget limits.
  • Processed payroll that included auditing, inputting and tracking time reporting.
  • Served as payroll liaison for staff members on payroll and disability issues.
  • Planned quarterly department staff meetings and Finance Department All-hands meetings.
  • Planned team-building activities.
  • Effectively handled high degree of confidential personnel related issues including merit and salary planning, performance evaluations, staff salary records, and record retention of personnel files.
  • Edited and distributed quarterly department newsletter.
  • Acted as Finance Department Staff Assistant during her absences.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.Arranged appropriate travel, visas, agendas, necessary contacts and country information.
03/2003 to 01/2006
Coordinator Verizon Global Network Solutions City, State,
  • Served as liaison between Management and Building Contractors/Helpdesk.
  • Evaluated space planning and managed all logistical requirements.
  • Monitored, audited and processed invoices.
  • Researched and initiated cost saving programs prior to approving contract renewals.
  • Assisted management with evaluation and development of project plans.
  • Performed project management activities including project timeline creation, budget and schedule variances and providing project status reports to internal and external stakeholders.
  • Managed Corporate Card program and served as point-of-contact for conference call bridge numbers and calling card requests.
Education
Expected in 2017 to to
Master of Arts: Interdisciplinary Studies
University of Maryland University College - Largo, MD
GPA:
Expected in 2011 to to
Bachelor of Arts: Management
Strayer University - Laredo, MD
GPA:
Expected in to to
American Management Association, Washington, DC - Administrative Excellence Certificate:
- ,
GPA:
Interests

Reading, writing and editing are interests that help me to serve others in an Administrative capacity for social organizations and personal contacts.

Researching information for myself and personal associates helps me to assist answering inquiries and questions while increasing my knowledge base.


Traveling with friends and family allow me to use my budget saving and research skills to find the most efficient and enjoyable package.

Professional Affiliations

International Association of Administrative Professionals (2011)

National Association of Professional Women

Additional Information
  • Received eight Employee Recognition Awards for Outstanding Work Performance during my first year at Verizon, FNS
  • "Jessicahas handled her unique challenge of coordinating multiple requests and providing efficient service to each colleague. Jessicahandles requests efficiently and with a positive attitude. Jessicahas grown in her ability to take on projects and prioritizing competing interests to get projects done timely and effectively." Kevin Collins - 2013 Year-End Review
  • "Jessicasupports several senior managers ranging in support from travel and expense management to meeting planning and coordination to fulll time support and project management. Jessicahas done a good job with managing the different priorities and working within the changing environment of our company in 2014." Kevin Collins - 2013 Year-End Review
  • "Jessicahandles requests efficiently and with a positive attitude. Jessicahas taken a strong role in working on our QA/QC process for Expiration letters and is always willing to take on a new project." Kevin Collins - 2013 Year-End Review.
  • "Jessicais a strong asset to the PL segment and appreciate her positive attitude and ability to take on whatever i provided to her." Kevin Collins - 2013 Year-End Review
Skills
  • Budget Preparation
  • Microsoft Office (Access, Excel, Outlook, PowerPoint, Project, SharePoint, Word)
  • Easily acclimated to various Accounting and Payroll systems for requisitions, expense reports, time reporting and other financial needs.
  • Project management skills from implementation to completion

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • University of Maryland University College
  • Strayer University

Job Titles Held:

  • Executive Administrative Assistant
  • Executive Administrative Assistant/Program Assistant
  • Executive Administrative Assistant
  • Coordinator

Degrees

  • Master of Arts
  • Bachelor of Arts
  • American Management Association, Washington, DC - Administrative Excellence Certificate

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: