Objective: Enterprising Executive Administrative Assistant with over 5 years of experience supporting busy company owners and leadership. Proficient in assisting with both business and personal requirements to promote efficiency. Highly-organized with talent for multitasking using superior time management and decision-making abilities. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Successful at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.
Skills
Benefits
Book
Conferences
Clients
Documentation
Drafting
Employee relations
Forms
HR
Inventory
Letters
Meetings
Mentoring
Access
Excel
Mail
Microsoft Office Professional
Office
Outlook Express
PowerPoint
Microsoft Windows XP
Microsoft Word
Microsoft Works
Nice
Oracle
Organizational
Payroll
Risk management
Travel arrangements
Word Processor
Spreadsheet creation
Event coordination
Meeting planning
Administrative support specialist
Experience
Executive Administrative Assistant, 07/2018 to 12/2020 Gap Solutions, Inc – Pittsburgh, PA,
Executive Adminstrative Assistant to Operations Manager, VP, President and CEO.
Responsible for reviewing agreements, payee schedules, W-9’s, ACH, warehouse and all other necessary documentation.
Provided a full range of HR services including, but not limited to, employee relations, risk management, organizational planning, training and development, mentoring, benefits and payroll.
Review and store all documentation, correspondence and rate information in a designation location as instructed by the company policy.
Responsible for all dealer enrollments and creating dealer identification information for company.
Audit vender rates and proof information.
Keep updated records and file records.
Take up other duties as assigned (travel arrangements, conferences, meetings, run errands, schedule and distribute paychecks).
Handle inventory and prepare outgoing mail by drafting correspondence and secure parcels, process shipment request, review and track shipment.
Check mail, sort and forward emails.
Assist HR with payroll, audits and employee profile.
Acted as the point for internal and external clients.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
Obtained signatures for important financial and legal documents.
Crafted proposals and memos using desktop publishing and word processing software.
Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Administrative Assistant, 02/2016 to 05/2018 Sp Plus Corporation – Inglewood, CA,
Ensure each customer is greeted with a courteous and nice gesture.
Acted as assistant to company management.
Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.).
Greet and welcome guests.
Follow up with customers in regard to the service they received.
Answer all incoming calls and redirect them or keep messages.
Resolve customer issues and complaints.
Receive letters, packages and distribute as needed.
Prepare outgoing mail by drafting correspondence and securing parcels.
Check, sort and forward emails.
Monitor office supplies and place orders when necessary.
Keep updated records and file records, maintaining office reports.
Take up other duties as assigned (travel arrangements, meetings, interviews, schedule, process payroll, distribute paychecks and the processing of daily bank deposits).
Provide general support to visitors and acted as the point of contact for internal and external clients.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Administrative Assistant, 11/2013 to 01/2016 Sp Plus Corporation – Jacksonville Beach, FL,
Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.).
Greet and welcome guests.
Answer questions and address complaints.
Answer all incoming calls and redirect them or keep messages.
Receive letters, packages and distribute them.
Prepare outgoing mail by drafting correspondence and secure parcels.
Check, sort and forward emails.
Monitor office supplies and place orders when necessary.
Keep updated records and file records.
Monitor office expenses and costs.
Take up other duties as assigned (travel arrangements, meetings, interviews, schedule and distribute paychecks).
Provide general support to visitors and act as the point of contact for internal and external clients.
Education and Training
B.A.: Psychology, Expected in 2021 Florida Atlantic University - Boca Raton, FL. GPA:
A.A: Psychology, Expected in 2016 Valencia Community College - Orlando, FL. GPA:
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