- , , 100 Montgomery St. 10th Floor
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Objective: Enterprising Executive Administrative Assistant with over 5 years of experience supporting busy company owners and leadership. Proficient in assisting with both business and personal requirements to promote efficiency. Highly-organized with talent for multitasking using superior time management and decision-making abilities. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Successful at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.
- Benefits
- Book
- Conferences
- Clients
- Documentation
- Drafting
- Employee relations
- Forms
- HR
- Inventory
- Letters
- Meetings
- Mentoring
- Access
- Excel
- Mail
- Microsoft Office Professional
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- Office
- Outlook Express
- PowerPoint
- Microsoft Windows XP
- Microsoft Word
- Microsoft Works
- Nice
- Oracle
- Organizational
- Payroll
- Risk management
- Travel arrangements
- Word Processor
- Spreadsheet creation
- Event coordination
- Meeting planning
- Administrative support specialist
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Executive Administrative Assistant, 07/2018 to 12/2020
Gap Solutions, Inc – Pittsburgh, PA,
- Executive Adminstrative Assistant to Operations Manager, VP, President and CEO.
- Responsible for reviewing agreements, payee schedules, W-9’s, ACH, warehouse and all other necessary documentation.
- Provided a full range of HR services including, but not limited to, employee relations, risk management, organizational planning, training and development, mentoring, benefits and payroll.
- Review and store all documentation, correspondence and rate information in a designation location as instructed by the company policy.
- Responsible for all dealer enrollments and creating dealer identification information for company.
- Audit vender rates and proof information.
- Keep updated records and file records.
- Take up other duties as assigned (travel arrangements, conferences, meetings, run errands, schedule and distribute paychecks).
- Handle inventory and prepare outgoing mail by drafting correspondence and secure parcels, process shipment request, review and track shipment.
- Check mail, sort and forward emails.
- Assist HR with payroll, audits and employee profile.
- Acted as the point for internal and external clients.
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Obtained signatures for important financial and legal documents.
- Crafted proposals and memos using desktop publishing and word processing software.
- Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Administrative Assistant, 02/2016 to 05/2018
Sp Plus Corporation – Inglewood, CA,
- Ensure each customer is greeted with a courteous and nice gesture.
- Acted as assistant to company management.
- Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.).
- Greet and welcome guests.
- Follow up with customers in regard to the service they received.
- Answer all incoming calls and redirect them or keep messages.
- Resolve customer issues and complaints.
- Receive letters, packages and distribute as needed.
- Prepare outgoing mail by drafting correspondence and securing parcels.
- Check, sort and forward emails.
- Monitor office supplies and place orders when necessary.
- Keep updated records and file records, maintaining office reports.
- Take up other duties as assigned (travel arrangements, meetings, interviews, schedule, process payroll, distribute paychecks and the processing of daily bank deposits).
- Provide general support to visitors and acted as the point of contact for internal and external clients.
- Collected, calculated and reported on expenditure and statistical data to inform senior management.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Administrative Assistant, 11/2013 to 01/2016
Sp Plus Corporation – Jacksonville Beach, FL,
- Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.).
- Greet and welcome guests.
- Answer questions and address complaints.
- Answer all incoming calls and redirect them or keep messages.
- Receive letters, packages and distribute them.
- Prepare outgoing mail by drafting correspondence and secure parcels.
- Check, sort and forward emails.
- Monitor office supplies and place orders when necessary.
- Keep updated records and file records.
- Monitor office expenses and costs.
- Take up other duties as assigned (travel arrangements, meetings, interviews, schedule and distribute paychecks).
- Provide general support to visitors and act as the point of contact for internal and external clients.
B.A.: Psychology, Expected in 2021
Florida Atlantic University - Boca Raton, FL.
GPA:
A.A: Psychology, Expected in 2016
Valencia Community College - Orlando, FL.
GPA:
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