Executive Administrative Assistant Resume Example World Changers Church NY

EXECUTIVE ADMINISTRATIVE ASSISTANT

Professional Summary

Enthusiastic Executive Administrative Assistant eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of day to day operations and support to Executive Leadership and Senior Pastor. Motivated to learn, grow and excel in business and ministry.

Skills

Travel coordination
Master calender management
Documentation and reporting
Event planning
Communications
Customer Service
Team Management

Team Building
Organization
Budgets
MS Office
Relationship Development
Supervision

Work History

01/2018 to Current

Executive Administrative AssistantWorld Changers Church NY – Bronx, NY

Receive and route business correspondence to correct departments and staff members
Create and update physical records and digital files to maintain current, accurate and compliant documentation
Handle all scheduling for WCCNY Lead Pastor's calendar and prepare meeting and advisement agenda and materials
Worked with Lead Pastor and Media to coordinate and complete special projects for upcoming WCCNY events
Contribute to smooth business operations by planning and organizing meetings and conferences, including conference calls
Prepare and distribute team-based communications to foster collaboration and enhance team morale
Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Coordinate travel arrangements for guest speakers, such as securing transportation and hotel accommodations
Strategically distribute administrative tasks amongst office staff and provided guidance to promote performance
Manage multiple projects simultaneously using organizational and analytical skills
Effective liaison between staff, volunteers, members and the Lead Pastor
Completed bi-weekly payroll
Served as proxy in both Accounting and Financial Processing as needed
Coordinate special projects, and communicate effectively with all Ministry department heads
Oversee the Operational flow of policy and procedures in the absence of the WCCNY Lead Pastor
Aide in any required function pertaining to office administrative support to the WCCNY Director and the Executive Team
Coordinate special projects, and communicate effectively with all Ministry department heads
Make outgoing and return calls, as directed
Schedule appointments and maintain schedule for the WCCNY Lead Pastor
Receive and sort all mail
Assist in special assignments as directed by the WCCNY Lead Pastor
Notarize documents on behalf of the WCCNY Lead Pastor
Create budgets for ministry events and functions
Create and maintain calendar of WCCNY Lead Pastor
Operate personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established WCCNY policies; prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings
Serve as a liaison with other departments in the day-to-day administrative and operational functions
Lead and train volunteer staff and/or incoming WCCNY employees, as required

03/2016 to 01/2018

Administrative AssistantWorld Changers Church NY – Bronx, NY

Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
Developed and updated spreadsheets and databases to track, analyze and report on members and partners that would call for prayer
Built relationships with those who called in creating a retention database
Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Offered departmental administrative support
Sorted and distributed office mail and recorded incoming shipments for corporate records
Assisted Membercare Director with baby dedications, water baptisms, and new member classes

12/2012 to 02/2015

Finance AssistantPlaza Auto Mall – Brooklyn, NY

Answered multi-line phone system and transferred callers to appropriate department or staff member
Greeted daily visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention
Prepared weekly employee work schedules for team members ensuring all shifts received adequate coverage
Directed incoming calls to internal personnel and departments, routing to best-qualified department
Observed strict confidentiality rules to maintain data integrity and protect clients
Provided exceptional service to customers requiring assistance
Reviewed and edited loan agreements to promote efficiency and accuracy
Interviewed, and trained employees and implemented mentoring program to promote positive feedback and engagement
Met deadlines by proactively managing individual and team tasks
Proofread and package contracts to go to banks to be funded
Closed out business each month, checks and balances
Support to Finance Managers, on-boarding
Responsible for submitting payroll

Received 3 promotions within 1 year; the first was within the first 3 months of employment.

Education

High School DiplomaBroadalbin-Perth High School - Broadalbin, NY

Church MinistriesOral Roberts University (Online) - Tulsa, OK

Resume Overview

Companies Worked For:

World Changers Church NY
Plaza Auto Mall

School Attended

Broadalbin-Perth High School
Oral Roberts University (Online)

Job Titles Held:

Executive Administrative Assistant
Administrative Assistant
Finance Assistant

Degrees

High School Diploma
Church Ministries

Executive Administrative Assistant Resume Example

Resume Score: 80%

Resume Overview

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