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Executive Administrative Assistant Resume Example

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Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Accomplished Executive Assistant offering ten plus years of administrative experience reporting to President, CEO and other top executives. Dedicated to making the lives of busy executives easier. Serving as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently managed daily office tasks. Having a proactive and flexible approach to juggling many different priorities, and works well with minimal oversight to carry out demanding work.

Skills
  • Advanced MS Office Suite Knowledge
  • Project Management
  • Spreadsheet Creation
  • Calendar Management
  • Event Coordination
  • Travel Planning
  • Expense Management
  • Salesforce - Reporting & Documentation
  • Executive Presentation Development
  • Social Media Coordinator
  • Timeline Planning & Management
  • Invoice Processing
  • Database Management
  • New Hire Orientation
  • Personnel Recruitment
  • Teambuilding
Experience
Carriage Services Inc. - Executive Administrative Assistant
Corpus Christi, TX, 11/2019 - Current
  • Reports directly to the CEO & Executive Leadership Team.
  • Maintains sensitive and complex calendars, requiring coordination with other senior leaders.
  • Facilitated executive projects and other confidential company projects assigned by the CEO & Executive Leadership Team.
  • Assists with creation/modification of presentations, spreadsheets, and other various documents.
  • Successfully planned/coordinated company events and teamwork activities.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Provides sales support to the Medical Sales Team by pursuing new business leads by making multiple outbound calls to potential clients, prospecting new accounts, researching possible leads from representatives and web searches.
  • Maintaining database (Salesforce) with prospective client information; entering account information and creating tasks to follow up on leads.
  • General support of the site staff, as needed, with ordering supplies, ad‐hoc meeting support, to ensure a well‐functioning environment.
  • Valued for versatile skill set as a “floater” within the HR department, filling in when needed to review resumes, complete phone screening processes and scheduling initial virtual web-based or on-site interviews for job applicants.
  • Serves as the point of contact for coordinating and designing the company Production /Leadership Uniforms, as well as other company related SWAG.
Carriage Services Inc. - Executive Administrative Assistant
Kissimmee, FL, 08/2015 - 11/2019
  • Reported directly to the CEO, President and COO; providing executive support in a one-on-one working relationship.
  • Served as a liaison to the Business Unit Managers and Executive Management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
  • Completed a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans (domestic and international), itineraries, and agendas; and compiling documents for travel-related meetings.
  • Planned, coordinated, and ensured the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
  • Collaborated with the SVP of Operations on special projects and supporting the department when needed.
  • Worked hand in hand with the Marketing department to make sure all conferences, tradeshows and company quarterly meetings are organized and executed accordingly.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Part of the Executive Event Committee for the President’s non-profit charity organization MAGIC Charities.
East West Bancorp, Inc. - Executive Support
Palos Verdes Peninsula, CA, 09/2013 - 08/2015
  • Provided direct administrative support to the CEO, Vice President, CFO, Legal Counsel and Senior management team.
  • Effectively managed the CEO’s personal affairs, including bill payments, scheduling of personal appointments, planning personal events and meetings.
  • Maintained organization and ease of document access by taking memos, maintaining files, and organizing documents.
  • Managed multiple executive calendars, travel arrangements, and daily administrative tasks.
  • Distributed company-wide announcements, book conference rooms, and coordinate catering for set meetings/events.
  • Assisted in team building initiatives and overall support maintenance of organizational culture and employee morale.
  • Acted as a liaison between clients, vendors, and legal to ensure that contracts are drafted on a timely basis.
  • Successfully created a system of past projects to be used for prequel and bidding of new projects.
Education and Training
Manor College Jenkintown, PA, Expected in 05/2006 Associate of Arts : Liberal Arts And General Studies - GPA :

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Resume Overview

School Attended
  • Manor College
Job Titles Held:
  • Executive Administrative Assistant
  • Executive Administrative Assistant
  • Executive Support
Degrees
  • Associate of Arts