Prepare, collate and assemble yearly Budget as well as yearly Projections.
Maintain attendance records and vacation requests for all Executives and Directors.
Scheduling of conference calls, video conferencing, and meetings for all Executives.
Marketing- Supplier Diversity Registrations, Request For Information (RFI).
Maintain ACT! Client directory.
Organize and plan all company functions.
company picnic, employee appreciations,
Reconciliation of the President's & Chief Operation Officer's credit card statements,
maintaining all receipts as well.
Maintain all Director and Executive time sheets, verify for accuracy and submit to COO
Manage travel for President, CEO, COO and Directors.
Schedule and Invoice all travel related to Client's.
Creation of PowerPoint presentations for the President and Directors.
Produce information by transcribing, formatting, inputting, editing, retrieving,
copying, and transmitting text, data, and graphics.
Conserve executive's time by reading, researching, and routing correspondence; drafting
letters and documents; collecting and analyzing information; initiating
Maintain executive's appointment schedule by planning and scheduling meetings,
conferences, teleconferences, video conferencing and travel.
Represents the executive by attending meetings in the executive's absence; speaking for
Maintain customer confidence and protects operations by keeping information
Prepare reports by collecting and analyzing information.
Provide historical reference by developing and utilizing filing and retrieval systems;
recording meeting discussions.
Maintain office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; evaluating new office products; placing and expediting
orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements;
following manufacturer's instructions; troubleshooting malfunctions; calling for repairs;
maintaining equipment inventories; evaluating new equipment and techniques.
Contribute to team effort by accomplishing related results as needed.