executive administrative assistant resume example with 13+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Summary
Multitalented Executive Administrative Assistant with over six years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision, HR knowledge, payroll processing, accounting. licensing requirements/processing (new and renewal) and event planning. Excellent research, project support and organizational abilities.
Skills
Technologically savvy
Results oriented
File/Records maintenance
Multitasking and prioritization
Detailed-oriented
Dedicated team player
Spreadsheet creation
Event coordination
Travel Planning
Human resource laws knowledge
Strong problem solver
Administrative support specialist
Workers' compensation knowledge
Database management
Business correspondence
Payroll
Meticulous attention to detail
Invoice processing
Appointment setting
Accounting
Self-starter
Mail management
Experience
Executive Administrative Assistant, 10/2018 - Current Community Health System – Markle, IN,
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Opened, read and wrote answers to routine letters and correspondence for executives.
Creating and implementing numerous office procedures, including those for onboarding employees, payroll, reports, licensing, accounting, filling, purchasing, invoicing and shipping procedures.
Set up meeting and event logistics for senior management and updated calendars.
Managed daily invoices, reports and proposals.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Managed director's calendar and prepared meeting agenda and materials.
Documented and routed business correspondence to manage office paperwork.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Restocked office and break room supplies to maximize team productivity.
Executive Administrative Assistant, 08/2015 - 09/2018 Community Health System – Mountain Top, PA,
Managed director's calendar and prepared meeting agenda and materials.
Documented and routed business correspondence to manage office paperwork.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
Restocked office and break room supplies to maximize team productivity.
Managed external contacts and kept track of periodic communication needed for priority actions.
Scheduled conferences and made hotel, airfare and ground transportation arrangements and reservations.
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Opened, read and wrote answers to routine letters and correspondence for executives.
Set up meeting and event logistics for senior management and updated calendars.
Managed daily invoices, reports and proposals.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Recorded and maintained updated information on company services.
Office Specialist, 08/2014 - 08/2015 Arizona State University – Tempe, AZ,
Assisted Dean's with daily scheduling with parents, students and teachers.
Maintained student files.
Documented attendance records and updated school district database daily.
Correspond with teachers, students and parents regarding specific attendance issues.
Documented and routed business correspondence to manage office paperwork.
Supported office clerical functions using word processing and other software, email and office machines.
Complied with confidentiality regulations in handling customer information.
Strictly adhered to confidentiality protocol regarding client information and documents.
Enhanced recordkeeping storage space and usability by reorganizing physical filing systems.
Delivered customer support and service experiences to promote more effective office environment.
Answered multi-line telephone system and routed calls to appropriate personnel.
Kindergarten Instructional Assistant, 10/2008 - 08/2014 Clark County School District, CCSD – City, STATE,
Provided feedback on individual actions, behaviors and verbal responses.
Assisted and maintained effective frameworks, standards and requirements.
Collaborated with student discipline measures, decreasing classroom disruption.
Completed documentation on student behaviors, interventions and results.
Created and distributed instructional materials for group and one-on-one use.
Kept over 25 students safe in classroom and outside environments.
Utilized curriculum with life-based approach.
Monitored computer usage and assisted students with hardware and software issues.
Organized classroom spaces to meet students' learning needs and smoothly manage planned activities.
Supported teachers by preparing wall charts and hand-outs.
Created displays of students' work in classroom areas and other school spaces.
Backed up lessons with personal support, small group instruction and hands-on activities.
Managed daily attendance and reported absences and tardies to Office Manager for parental notification.
Offered students personalized educational, behavioral and emotional support.
Maintained focused, inclusive and supportive learning environments.
Handled clerical duties, managed classrooms and coordinated documents for teachers.
Education and Training
: Education, Expected in - University of Nevada - Las Vegas - Las Vegas, NV GPA: Status -
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