executive academic administrative assistant resume example

HR Admin Executive reports directly to the HR Assistant Manager on daily basis, and perform a full range of duties, including but not limited to:

Expatriate Services

.1. Work Permit – Visa / Temporary Residence Card process

· Attends the procedures and applications for Work Permit, and Work Permit renewal for expatriate employees.

· Attends the procedures and applications for Visa Approval Letter, Visa, and Temporary Residency Cards for new & returning expatriate employees

· Attends the procedures and applications for Vietnam Police Check and exit visa for leaving expatriate employees
· Monitors and timely reports to HR Assistant Manager the status of Work Permit and Visa / Temporary Residence Card process.

· Plans and prepares headcount proposal for Work Permit to Labour Dept. (DOLISA)

· Records and reports to DOLISA the working status of expatriate employees every quarter.

2. Relocation services for new expatriate staff

· Assists HR Assistant Manager with relocation services for expatriate staff such as flight, shipping, housing, etc.

· Instructs expatriate staff with driving license obtaining process.

Employee Relations

· Acts as a liaison between HR Department and Trade Union representatives

· Works closely with Trade Union representative and assists HR Assistant Manager in implementing activities and events for staff such as summer trip, year-end party, family day, etc.

· Arranges celebration activities for Staff’s special days such as birthdays, wedding, International Women’s Day etc.

· Manages employee engagement surveys.

Office Administration

· Assist HR Assistant Manager in office administration, seating plan, and health & safety

· Oversees office facilities and makes sure all equipment / machines such as telephones, printer, fax machine, etc. work well.

· Manages monthly telephone expense.

· Arranges annual health checks, uniform, community activities, special occasion gifts, farewell party, etc.

· Provides administrative support and back up for all HR matters on a general basis under the instructions of HR Assistant Manager. Others

· Other duties as assigned by HR Assistant Manager and HR Director

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head of indeed to the Regional CEP so that a referral can be made accordingly to the relevant third part services.

Same responsibilities as at REF with higher level standards.

• Organizing and managing games, classroom management,
  
• Translating difficult instructions,
  
• Assisting weaker students one-to-one, assessing student progress informally and marking homework,
  
• Writing and progress reports,
  
• Discussing the student’s abilities with their parents and offering them advices on the improvements for their children.