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Estate Personal Assistant Resume Example

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ESTATE PERSONAL ASSISTANT
Professional Summary

Highly capable Personal Assistant skilled at prioritizing tasks with ease. Bringing several years of experience supporting executives with high-stress and high-profile careers. Experienced Personal Assistant successful at minimizing hassles and alleviating client concerns by effectively coordinating schedules, planning events, running errands and handling any tasks thrown my way. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.

Skills
  • Employee hiring and retention
  • Childcare experience
  • Meeting planning
  • Staff Collaboration
  • AR/AP
  • Social media savvy
  • Multi-line phone proficiency
  • Invoice Processing
  • Project planning
  • Meticulous attention to detail
  • Time management
  • Housekeeping
  • 10+ years in customer service
  • Team player
  • Strong work ethic
  • Loyal
  • Organized
  • Detail oriented
  • Ability to communicate
  • Easily navigates with multiple computer programs
  • Works well in fast paced work environment
  • Errands
  • Chauffeuring
  • Travel Administration
  • Interior Decorating
  • Schedule Management
  • Communication skills
  • Strong problem solver
  • Relationship/team building
  • Administrative support
  • Professional and mature
  • Microsoft Office proficiency
  • Positive and upbeat attitude
  • Resourceful
  • Quick learner
  • Punctual
  • Dependable
  • Flexible schedule
  • Tech savvy ( Mac & PC)
  • High motivated self-starter
  • Multitasks
Work History
11/2019 - 03/2020Estate Personal Assistant | Pamela Guevara/ BKM Estate - Laguna Beach, CA
  • Identified needs and coordinated plans for travel and out-of-town functions.
  • Answering phones
  • Prepping all meals for owners and guests
  • Cleaning (bathrooms, bedrooms, dishes etc)
  • Inventory for all food/dry/paper goods
  • Order all food/dry/paper goods
  • Pre pack all vitamins and supplements
  • Communicate with grounds keepers to keep estate presentable and well kept
  • Elderly care Dry cleaning Laundry (wash, dry, fold and put away) Make master bed and vacuum daily
  • Make sure house never goes over/under 73 degrees
  • Scheduling doctor appointments
  • Errands
  • Grocery shopping
  • Dry cleaning
  • Light admin work
  • Dog walking
  • Prep all dog food (all made from scratch)
  • Give dogs medications and supplements
  • Dog grooming once a week
  • Cleaning up after dogs
  • Overnights when estate owners are traveling
  • Check mail
  • Receive and open all packages
  • Maintain keep a flexible schedule
07/2016 - 11/2019Personal/Executive Assistant | Vorwaller And Brooks Inc - Poway, CA
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Ordering product
  • Receiving and creating P.O.'S
  • Biding jobs
  • Creating proposals
  • Creating GPM sheets using EXCEL
  • Communicating with Project managers, architects and sub-contractors
  • Contacting vendors to deal with purchase issues
  • Answering multi-line telephones
  • Ten key knowledge
  • Self-motivated work
  • Creating new jobs in computer program specworks
  • Knowledge of commercial door hardware and hardware companies
  • Customer service
  • Technical Expertise
  • Ability to read plans / spec books
09/2016 - 12/2018Salon Manager/ Hair Stylist | JoJo's Hair Salon - Poway , CA
  • Maximized business efficiency by completing thorough and accurate daily management tasks such as overseeing registers, organizing inventory and delegating tasks.
  • Grew customer numbers and boosted loyalty with strategic engagement and marketing strategies.
  • Achieved personal sales goals by upselling products to meet individual needs.
  • Set and optimized schedules to meet coverage needs and effectively align employee strengths with business needs.
  • Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.
  • Coached and trained employees to optimize performance and achieve demanding business objectives.
  • Provided staff coaching, mentoring and consultation to enhance performance and professional development.
  • Removed outdated policies and modernized structure.
  • Met with customers to discuss upcoming events and style requirements.
  • Promoted business through marketing initiatives, including use of social media.
  • Consistently received positive feedback from guests on performance reviews.
  • Cut and styled hair for both male and female customers of all ages according to individual preferences and latest styles.
  • Oversaw daily operations of salon, including employee performance, facility cleanliness and sales.
09/2013 - 12/2015Warehouse Front-End Assistant | Costco - Escondido , CA
  • Maintained current knowledge of store promotions and highlighted sales to customers.
  • Monitored self-checkout systems and provided assistance or intervention where required.
  • Counted cash in register drawer at beginning and end of shift.
  • Assisted customers with locating and choosing merchandise in any store department.
  • Checked prices for customers and processed items sold by scanning barcodes.
  • Answered questions about store policies and concerns to support positive customer experiences.
  • Assisted customers by answering questions and fulfilling requests.
  • Organize and stock merchandise
  • Customer exit door
  • Customer service
  • Fast-Paced organizing
  • Greeting members
  • Navigation through multiple computer programs
  • Cash handling
  • Opening and closing register
  • Promoting Costco credit card as well as knowing facts for members regarding credit card
Education
06/2006Rancho Buena Vista High School, Vista, CAHigh School Diploma:
Palomar Institute of Cosmetology, San Marcos, CACosmetology License : Cosmetology
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Resume Overview

Companies Worked For:

  • Pamela Guevara/ BKM Estate
  • Vorwaller And Brooks Inc
  • JoJo's Hair Salon
  • Costco

School Attended

  • Rancho Buena Vista High School
  • Palomar Institute of Cosmetology

Job Titles Held:

  • Estate Personal Assistant
  • Personal/Executive Assistant
  • Salon Manager/ Hair Stylist
  • Warehouse Front-End Assistant

Degrees

  • High School Diploma :
    Cosmetology License : Cosmetology

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