document control specialist project control tech exxonmobil resume example with 11+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
Data Entry specialist adept at developing and maintaining databases. Certified and highly skilled at creating effective organizational and filing systems. Attain a rewarding career within company
  • Advanced MS Office Suite knowledge
  • Administrative support specialist
  • Filing and data archiving
  • Microsoft Office proficiency
  • Acrobat Professional
  • EMDS
  • SharePoint
  • WebEx
  • Meticulous attention to detail
  • Spreadsheet management
  • Excellent communication skills
  • Computer-savvy
  • Strong problem solver
  • Meticulous attention to detail
  • Self-directed
Document Control Specialist/Project Control Tech- ExxonMobil, 04/2015 to 10/2015
Silk Road Medical, Inc.Minneapolis, MN,
  • Possess Strong Communication Skills both Verbal and Written Strong Document Control Experience Communication daily with Large Volume of Vendors and Contractors Bulk Loading of engineering Documents, Vendor Documents onto Network High Volume Distribution of Drawings to 3rd party Contractors Identify and Solve problems with highest integrity/professionalism Assist Projects in any capacity in relation to Control of Documents Problem Tracking, Management and Resolution Create and Maintain Incoming and Outgoing Log to and from the Contractor.
  • Receive Squad Checks from Contractor.
  • Distribute Squad Checks and send emails to Project Team using Lotus Notes and Outlook Provide Training for Document Control Personnel Prepare Technical Transmittals and Documents to send to Contractor.
  • Receive documentation from the Contractor Quality Check on all Documentation for incoming and outgoing documents (ex.
  • Document Numbering, Title, Rev, Revision Description are correct) Verify that the Contractor is following all procedures including the numbering and DFO Specification Assist the Project Lead in assuring the other document controllers are current on all Logs and files.
  • Extract and Rename documents and drawings using Acrobat Professional.
  • Upload and download documents into/out of Contractors SharePoint and Projects Online System.
  • Responsible for indexing documents from the first phase of the Sakhalin project, send list to Operations, seeing if they need the documents to determine keep or destroy documentation.
  • Send documents to Yuzhno when requested.
  • Assist Project Personnel which including scanning, set up for meetings, reorganizing data and any other requests as needed.
  • Support all Personnel with computer issues ex.
  • Monitors, phones, scanners, printer and plotters Responsible for Ergonomics.
  • As Ergo Contract making sure that team is following rules set in place from ExxonMobil guidelines throughout the year.
  • Assist to the Ergonomic Lead in reports and send Equipment to Employees when requested.
  • Request Documents from ENL Operations for the Contractors to use.
  • Scan and rename Correspondences for the 1st Phase of Sakhalin from 1994 to 2014.
  • Monthly gathering and analyze Staffing Hours using Microsoft Excel to uploading to Microsoft Access Produced Monthly Staffing Reports uploading to SharePoint Review time charges and WBS charge codes for each assets Gather information from statistics and Man hours in producing the Dashboard for Arkutun-Dagi Project Organize and prepare project company move in 3 different moves to different buildings in support of 80 people.
Document Control Specialist, 09/2007 to 04/2008
Silk Road Medical, Inc.Altoona, PA,
  • Oil & Gas Division Create Electronic files/Documents Provide Hard Copies for Project Files in Document Control Issue Documents to Clients and Subcontractors Receive Client Comments to process to Design Manager and record comments for Historical record.
  • Responsible for preparing the transmittal forms and for keeping a register of document transmittals Maintaining of all Original technical documents, and drawings generated or received by the Project Ensure that project information is disseminated to the appropriate parties for consideration, review, and/or approval, as appropriate.
  • Provide a mechanism for tracking the status of all project documents and for communicating the status to project personnel; Ensure that documents are files appropriately so that they can be retrieved easily; and Ensure that control mechanisms consistent with the project quality system are implemented.
  • Create and Prepare Document Control procedures Keeping Strong Communication with Project Managers and Leads Format Engineering Documents Maintain a Daily Log for Documents and Transmittals.
Document Control Specialist, 09/2005 to 09/2015
CDI Engineering SolutionsCity, STATE,
  • DuPont LaPorte Site Safety Inspections Monthly Inspection of Fire Extinguishers & ELSA's - Due on or before the first day of every month.
  • Illness and Injury Reporting Coordinator and Escort.
  • Monitor phone lines during an emergency/disaster alarm Review on last work day of each month Emergency Personnel Accounting List for accuracy Maintain and enforce CDI Daily Personnel Log for both staff and visitors.
  • Monitor Employee Call in line between 7:00 and 8:30 a.m.
  • and give report to Manager - Daily by 9:00 a.m.
  • Log absent CDI employees on PAL Escort visitor on site Gate Pass and Loan Follow up log and reporting to Ken Martin.
  • Handle all issues regarding the Lanier copy and fax equipment.
  • Order supplies and call for maintenance.
  • Complete daily checks (2 required) of all printers, faxes and plotters on 1st and 2nd floors of Central Mechanical.
  • Mailroom mail sort and keep up mail slots for current employees Shred documents that are located in the shredding bin in the mailroom.
  • Time Keeping Time card entry Adjustments Verify and log all overtime Weekly Monday upload to Houston by no later than 9:00AM Gate Log distribution - every Monday morning (full copy to CDI Site Manager) Bi-monthly PTO Report distribution Document Control Possess Strong Communication Skills both Verbal and Written Strong Document Control Experience Bulk Loading of Engineering Documents, Vendor Documents onto Network Assist Large Number or Users daily with Drawings High Volume Distribution of Drawings to DuPont and Contractors Assist Projects in any capacity in relation to Administrative Dept.
  • Create Electronic files/Documents Problem Tracking, Management and Resolution Assemble all package release issues Verify transmittals Scanning, copying and electronic filing Prints from Documentum Make Copies of drawings Sort and Group for mail delivery Distribution of packages All DCR requests for Prints, Copies, BPF's, Mylar's and Enter drawings into Documentum Enter all Requests into an Excel Database.
  • Enter into Documentum all existing BPF's & Mylar drawings as time permits Order supplies for, and assist with all printing issues Shred all controlled drawings and documents from DCR Ordering of Name Plates, Paper, Supplies Scan and Email documents daily for Area Supervisor COD files Mail: Sorting, FEDEX, Stores delivery Managing Tub Drawings Scan and enter drawings into Documentum Scan, Rename and enter archived Blue Print Files into Documentum.
Administrative Clerk/Legal Document Control, 2003 to 2004
Pride International, IncCity, STATE,
  • Complete organization of file room from the beginning Updating legal files on a daily basis Filing, scanning, contracts & legal documents Strong communication with attorneys Invoicing, reporting and Profit & Loss statements Personal Assistant to Paralegals.
High School Diploma: , Expected in 1994 to Splendora High School - Splendora, Texas
: AutoCadd, Expected in to Kingwood College (NHCC) - Kingwood, Texas

Active Learning, Calendaring, Client Relations, Computer Proficiency, Coordination, Creative Problem Solving, Critical Thinking, Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Grammar, Internet Research, Letters and Memos, Lotus Notes, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Reading Comprehension, Research, Scheduling, Service Orientation, Spreadsheets.

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Resume Overview

School Attended

  • Splendora High School
  • Kingwood College (NHCC)

Job Titles Held:

  • Document Control Specialist/Project Control Tech- ExxonMobil
  • Document Control Specialist
  • Document Control Specialist
  • Administrative Clerk/Legal Document Control


  • High School Diploma

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