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Document Control Specialist Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

Document Control Specialist with strong background in document control and processing systems. Technically-astute leader and project manager with expertise in varies systems. Desire to bring abilities gained over 14 year career and pursue dynamic, growth-oriented position focused on continuous improvement and optimal workflows.

Skills
  • Microsoft Excel, Microsoft Word, PowerPoint, Excel, Digital Workbench, Cognos, E-Room, Adobe
  • Professional, Documentum, Project Tools Suite
  • Adobe
  • AutoCAD
  • Cognos
  • Configuration management
  • Database
  • Delivery
  • Documentation
  • Documentum
  • Access
  • Excel
  • Microsoft Excel
  • PowerPoint
  • Microsoft Word
  • Personnel
  • Policies
  • Quality
  • Workbench
  • File indexing
  • Special projects
  • Document distribution
  • File migrations and audits
  • Records management
  • Quality Assurance
  • Regulatory controls
  • Records maintenance
  • Policy development
  • Electronic document preparation
  • Project support
  • Archiving skills
  • Data representation
  • File systems coordination
  • Document control
  • Workflow management
  • SAP expertise
Experience
Document Control Specialist, 06/2014 to 01/2021
Thermo Fisher Scientific Inc.Branford, CT,
  • Establish and maintain an effective document control system, inspect design documentation was accurate and distribute to relevant parties.
  • Verified and controlled documentation release to manufacturing, ensuring all documentation was accurate and up to date preventing rework and resulting inefficiency.
  • Tracked and generated data, guaranteeing on-time delivery of production packages which has exceeded goals for over 10 years.
  • Perform routine validations on all drawings/document hard copies and electronic files in the engineering database.
  • Process supplier drawings into EDMS ensuring all information on drawings and documents are verified by engineers and approved release.
  • Create transmittal for customers and suppliers to notify them of on release of drawings and documents.
  • Fulfill engineers and customers request in a timely manner.
  • Maintain and verify engineering parts in (EDMS) system.
  • Perform duties as defined in document control policies and procedures.
  • Engineering drawings, Engineering Standards, AutoCAD, Work Instructions, Internal Quality Manual, and Customer Quality Manuals.
  • Provided detailed project management control documents for oversight of key projects.
  • Initiated process improvements to company's current procedures after careful study, increasing overall productivity 100 %.
  • Complied with safety regulations in terms of document control, strictly following all corporate procedures and federal rules.
  • Initiated process improvements to company's current procedures after careful study, increasing overall productivity
  • Initiated process improvements to company's current procedures after careful study, increasing overall productivity.
  • Managed document processes through scanning, filing and transmitting while following all standard procedures.
  • Organized technical documents, digital records and business correspondence for each project, program or department.
  • Helped reduce overall waste by effectively archiving critical data, which effectively saved millions of dollars annually.
  • Delivered detailed project management control documents for key project oversight.
  • Volunteered to work on special projects and took on additional tasks to assist other department.
  • Evaluated various forms of documentation and reports for accuracy and completeness, identified deficiencies and advised on appropriate corrective measures to improve information details or processes.
  • Reviewed array of different types of documents, including drawings, spec sheets and blueprints to maintain accuracy.
  • Verified accuracy and integrity of supplied data against established standards.
  • Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
  • Monitored activities to assess compliance with records policies and document management regulations.
  • Identified process gaps, determined solutions and implemented updates to drive efficiency improvements.
  • Completed documents and work requests according to company standards.
  • Identified department and user document management requirements by conducting in-depth needs assessments.
  • Kept electronic content legal, secure and accessible for relevant internal and external parties.
  • Filled out and stored transmittal logs for permanent records.
  • Assisted end users with resolving electronic content access issues while maintaining security standards.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Set up documents for individual projects based on specifications.
  • Converted documents for specific personnel or project needs.
  • Archived files and retrieved information.
  • Developed electronic, CD and hardcopy data books.
  • Set up, optimized and enforced consistent document management policies.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Created and edited documents, mail merges and graphics using diverse programs.
  • Identified errors and suggested appropriate edits.
Document Control Site Manager, 03/2011 to 06/2014
Thermo Fisher Scientific Inc.Center Valley, PA,
  • Supervised and manage the day-to-day task of the Document Control team.
  • Provided new hire, contractor training on Document Control procedures and policies.
  • Assisted in preparing management reports regarding quality activities.
  • Performed audits of site, controlled documents to ensure that the documentation accurately reflects the actual work.
  • Work with all levels of management, internal/external customers to ensure all deadlines are achieved.
  • Controlled documentation access and accountability of all engineering personnel.
  • Implement and maintain aversion of engineering records.
  • Create and established series of numbers to be traceable within configuration management.
  • Process and create Engineering Records into a system utilizing EDMS.
  • Maintain control and management of all engineering documents.
  • Perform standard document control functions for documentation in a timely and efficient manner.
  • Manage record document flow to and from all appropriate parties.
  • Maintain and manage site files including logging, storing, replacing, and retrieving engineering drawings to ensure accuracy.
  • Provide training for project support staff on document control procedures and standards.
  • Maintained reference library by organizing electronic and hard copies.
  • Communicated and identify to meet documentation needs.
  • Created technical documents and updated throughout document lifecycle.
  • Inspected and proofread documents to check accuracy.
  • Directed team to deliver accurate and well-written documents.
  • Maintained documents by managing files following established procedures.
  • Drafted and updated vital company documents and records.
  • Developed change orders to document out-of-scope adjustments or additions.
  • Prepared style guidelines outlining standards to produce clear and on-target content.
  • Promptly responded to requests for information while maintaining security.
  • Distributed project requirements, technical requirements and deadlines to team members and responded to questions.
  • Planned and tracked project status using management system.
  • Managed secure storage, backups and retrieval of archived documents.
  • Filled out and stored transmittal logs for permanent records.
  • Verified accuracy and integrity of supplied data against established standards.
  • Identified department and user document management requirements by conducting in-depth needs assessments.
  • Kept electronic content legal, secure and accessible for relevant internal and external parties.
  • Monitored activities to assess compliance with records policies and document management regulations.
  • Obtained and processed daily reports using.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Assisted end users with resolving electronic content access issues while maintaining security standards.
  • Set up documents for individual projects based on specifications.
  • Identified process gaps, determined solutions and implemented updates to drive efficiency improvements.
  • Created and edited documents, mail merges and graphics using diverse programs.
  • Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
  • Developed electronic, CD and hardcopy data books.
  • Completed documents and work requests according to company standards.
  • Set up, optimized and enforced consistent document management policies.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Converted documents for specific personnel or project needs.
Document Control Specialist, 01/2007 to 03/2011
Canon Business Process Service @ GE EnergyCity, STATE,
  • Create, Approve and Release drawings/documents revisions into the EDMS.
  • Maintain electronic and hard copy drawings and files in EDMS, Documentum, and manual document system.
  • Retrieve and store historical information on a retention, archive system as requested.
  • Convert and merge drawings/documents using Adobe Pro.
  • Perform routine validations on all drawings/document hard copies and electronic files in the engineering database.
  • Process supplier drawings into EDMS ensuring all information on drawings and documents are verified by engineers and approved release.
  • Create transmittal for customers and suppliers to notify them of therelease of drawings and documents.
  • Fulfill engineering and customers request in a timely manner.
  • Perform duties as defined in document control policies and procedures.
  • Engineering drawings, Engineering Standards, AutoCAD data, Work Instructions, Operations Sheets, Internal Quality Manual, and Customer Quality Manuals.
  • Identified errors and suggested appropriate edits.
  • Provided detailed project management control documents for oversight of key projects.
  • Complied with safety regulations in terms of document control, strictly following all corporate procedures and federal rules.
  • Managed document processes through scanning, filing and transmitting while following all standard procedures.
  • Organized technical documents, digital records and business correspondence for each project, program or department.
  • Delivered detailed project management control documents for key project oversight.
  • Volunteered to work on special projects and took on additional tasks to assist other department.
  • Properly prepared and shipped records for storage at offsite facilities.
  • Evaluated various forms of documentation and reports for accuracy and completeness, identified deficiencies and advised on appropriate corrective measures to improve information details or processes.
  • Reviewed array of different types of documents, including drawings, spec sheets and blueprints to maintain accuracy.
  • Verified accuracy and integrity of supplied data against established standards.
  • Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
  • Monitored activities to assess compliance with records policies and document management regulations.
  • Identified process gaps, determined solutions and implemented updates to drive efficiency improvements.
  • Completed documents and work requests according to company standards.
  • Identified department and user document management requirements by conducting in-depth needs assessments.
  • Kept electronic content legal, secure and accessible for relevant internal and external parties.
  • Filled out and stored transmittal logs for permanent records.
  • Assisted end users with resolving electronic content access issues while maintaining security standards.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Set up documents for individual projects based on specifications.
  • Converted documents for specific personnel or project needs.
  • Developed electronic, CD and hardcopy data books.
  • Set up, optimized and enforced consistent document management policies.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Obtained and processed daily reports.
  • Created and edited documents, mail merges and graphics using diverse programs.
Education and Training
High School Diploma: , Expected in 1995
Forest Brook High School - Houston, TX,
GPA:
: , Expected in
LeTourneau University - Houston, TX,
GPA:

Currently enrolled - 2 years completed

References
REFERENCES Available Upon Request

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Resume Strength

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Resume Overview

School Attended
  • Forest Brook High School
  • LeTourneau University
Job Titles Held:
  • Document Control Specialist
  • Document Control Site Manager
  • Document Control Specialist
Degrees
  • High School Diploma
  • Some College (No Degree)

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