division project coordinator office manager resume example with 9+ years of experience
- 609 Johnson Ave.49204TulsaOK 100 Montgomery St. 10th Floor
- (555) 432-1000
- resumesample@example.com
- Date of Birth:
- India:
- single:
- :
- https://www.linkedin.com/in/JessicaClaire/
I am a reliable self-starter with a varied work background including Division & Project Coordinator/Office Manager, Purchasing Analyst & OEM Line Administrator. I possess fifteen years’ experience in purchasing and eighteen years' administrative support at the senior management level. I serve as primary point of contact and liaison between suppliers, vendors/trades, builders, sales consultants, project managers, sales managers, and upper management. Managing multiple communities, expediting reports, maintaining financials, New Hire onboarding & processing Payroll, I am highly organized analytical self-starter, possessing extreme attention to detail as well as maintaining excellent oral and written communication skills with my team.
- 2018, 2019, 2020 & 2021 Support Team Member of the Year
- Owner of Peace Of Mind Pet & House sitting Established 2018 – Present
- Owner of Pictures of You
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Act, Inc. – Iowa City, IA
● Assist HR department with employee documentation & system uploading & Employee onboarding
● Payroll, Commission & Bonuses for sales team, build team & other team members
● Pay all division & community invoices
● Update & distribute growth reviews for all team members each quarter
● Deposit checks & manage journal entries with accounting
● Expense report for company credit card
● Assist five Managers, five Builders, two Warranty Consultants & four Sales consultants in all administrative, permitting & closing needs.
● Assist project manager & division president with various projects as needed
● Create & manage spreadsheets in excel & distribute to team members weekly
● Prepare & review critical documents for permitting in various municipalities to obtain building permits.
● Enter in all Pre-Panels & request Job Specific Plans per lot
● Review Job Specific plans once drawn for accuracy
● Order Truss Packages, Flooring Systems, EWP, Plot Plans for each home being built
● Facilitate community meetings each week so that the entire team is aware of what is happening in the community in addition running weekly division wide Starts Meeting
● Manage & track final selections & LUNs are turned in to start homes
Ensure all homes close on time by completing the required documents & signing for each closing for the division
● Upload all documents into job home files & employee records as needed
● Update & distribute various division reports to management & team members on a weekly basis
● Ensure sales contracts are turned in correctly & on time
● Communicate with sales & warranty customers as needed
● Assist the warranty department in opening & closing warranty tickets
Order supplies for division
● Arrange travel for team members & management for training & meeting purposes
● Plan & execute meetings and events for the division
● CARE Lead – Managed & lead CARE committee for four years, to coordinate & facilitate our five companywide initiatives
PURCHASING ANALYST (David Weekly Homes) 2/2018 - 6/2020
● Place extra orders for Builders with Suppliers / Vendors
● Resolve invoice problems with Suppliers / Vendors
● Maintain Supplier / Vendor pricing in the purchasing system
● Prepare weekly and monthly reports such as Monthly Financial Reports, Review Variance Reports
● Maintain Supplier / Vendor information
● Estimate new plans and elevations including all plan options
● Compare and negotiate pricing between competing vendors
● Process plan changes and takeoff changes
● Interact directly with builders and suppliers
● Assist with special projects as needed
Driftwood Hospitality Management LLC – City, STATE
● Coordinate internal resources, third parties/vendors & logistic companies to establish flawless execution of projects.
● Created Expedite Reports from Designers Spec book for both Renovation Properties and Ground-Up Properties for Sheraton, HIEX, Hilton, Marriott, Double Tree & Hampton Inn's.
● Maintained 20+ properties orders and delivery schedule.
● Ensured that all projects are delivered on-time and within scope and that all PO notes were updated to match the information on the Expedite Report.
● Reported developments to Project Managers in field using daily updated Expedite Report spreadsheet.
● Assisted and supported Project Managers, Purchasing Managers & Upper Management regarding logistic and/or vendor issues.
● Tracked, analyzed and communicated project updates and issues with logistics.
● Assisted the VP in making sure the PIP matched the Budget that matched the Expedite Report.
● Assisted in making Deposit Proforma payments.
● Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
STS Aviation Services – City, STATE
● Processed orders and quotes for all major OEM's.
● Maintained Open Order Report, No Quote Report & Open PO Summary Report.
● Maintained templates for OEM Proposals.
● Assisted in coordinating Conferences & OEM Visits.
● Managed QC hold issues & maintained RMA paperwork.
● Followed up with OEM on open orders & Drop ship paperwork.
● Maintained backup support for OEM Product Lines Director & Manage.
● Maintained internal product knowledge database.
Brevard Community College - Palm Bay, FL
South Fork High School - Stuart, FL
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Resume Overview
School Attended
- Brevard Community College
- South Fork High School
Job Titles Held:
- DIVISION & PROJECT COORDINATOR/OFFICE MANAGER
- PROJECT COORDINATOR
- OEM PRODUCT LINE ADMINISTRATOR
Degrees
- No Degree
- High School Diploma
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