LiveCareer-Resume

director of administration resume example with 15+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Enthusiastic writer with a background in journalism and creative writing. Committed teacher with a passion for inspiring and fostering students to find and strengthen their writing voice. Dedicated to ensure the academic integrity of IAIA.

Skills
  • Planning and Prioritization
  • Inter-Department Collaboration
  • Policy Management
  • Complaint Resolution
  • Hiring and Terminations
  • Performance Evaluations
  • Strategic Planning
  • Microsoft Office
  • Relationship Building
  • Department Leadership
  • Budget Planning
  • Analytical Thinking
  • Training and Orientation
Education and Training
Columbia University School of Journalism New York, NY Expected in 05/2013 M.S : Multi Media Studies - GPA :
Smith College Northampton, MA Expected in 05/2004 B.A. : American Studies - GPA :
Experience
State Of Maryland - Director of Administration
Baltimore, MD, 11/2019 - Current
  • Hire, coach and mentor incoming Executive Assistants, Office Managers, Office Coordinators and receptionists.
  • Launched volunteer arm.
  • Launched wellness program.
  • Foster team collaboration and situational sensitivity.
  • Streamline communication for approval flow.
  • Ad Hoc projects as needed
  • Keep Co-Founders informed of workflow between teams, deadlines
  • Collaborate with departmental leaders and company executives to set and achieve financial goals and new client and client retention targets, striving to optimize customer satisfaction.
  • Oversee operation of administrative services, finances, contract negotiation and fulfillment and customer service.
  • Guide and oversee operation of staffing; providing support for selection, training and assignment of temporary staff and participating in new employee onboarding.
  • Work in collaboration with Diversity Inclusion and Sustainability department on ad hoc projects.
  • Oversee operation of administrative services, finances, contract negotiation and fulfillment.
Atlantic Media Company - Senior Executive Assistant & Blog Editor
New York, NY, 12/2016 - 04/2018
  • Provided administrative support to CEO, including screening high volume phones, private cell, and emails
  • Managed complex business and personal calendars, coordinated international and domestic travel, dinner/family entertainment/vacation reservations and special events
  • Managed philanthropic contributions/donations through donor advised fund
  • Processed personal financial transactions (including capital calls & wires)
  • Managed properties; accounts and bills and liaised with staff as needed
  • Managed health insurance plan/claims for CEO and family
  • Planned meetings and scheduled miscellaneous appointments
  • Handled confidential information both personal and professional
  • Managed business and personal correspondence on behalf of CEO
  • Assisted with onboarding for incoming new hires and approved executive teams time off on behalf of CEO Managed blog updates/site
Tontine Global - Chief of Staff
Los Angeles, CA, 11/2009 - 01/2016
  • Founder & Managing Partner
  • Provided seamless administrative and personal support to Founder & Managing Partner Involved in confidential matters related to personal boards and charities
  • Oversaw the day-to-day activities of estate managers, executive administration staff, aviation crew and workflow of staff
  • Maintained project lists, negotiated with cost-effective vendors (purchases of boats, cars, home renovations, etc.)
  • Coordinated complex business and personal travel plans, itineraries and accommodations Planned family entertainment, dinner reservations, vacation plans, agendas and special events
  • Recruitment and direct management and liaison of personal/office administrative staff
  • Drafted and composed confidential correspondence relating to personal matters and interfaced with attorneys, as needed
  • Managed a high volume of constantly changing calendars in different time zones avoiding conflicts
  • Facilitated effective communication with business staff and clients Kept executive apprised of employee special occasions, including company anniversaries, birthdays, etc
  • Interviewed, hired, managed, and mentored the administrative staff in the New York office
Millennium Partners - Executive / Personal Assistant
City, STATE, 05/2005 - 10/2009
  • Provided administrative support to Partner that included screening high volume phones, private cell, and emails
  • Managed complex business and personal calendars, coordinated international and domestic travel, dinner/family entertainment/vacation reservations and special events
  • Handled Partner’s private art collection within three residences
  • Liaised between Partner and General Counsel; revised legal documents (redlining and blacklining)
  • Assisted Partner/Attorney with executing leases with tenants in both retail and residential spaces
  • Planned VIP meetings and scheduled miscellaneous appointments
  • Organized bound documentation for quarterly Board meetings
  • Liaised between investors of the firm and Partners
  • Handled confidential information and communicated directly with senior-level clients
Additional Information
  • Director, Smith College Club of New York City 2020- Present

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Resume Overview

School Attended

  • Columbia University School of Journalism
  • Smith College

Job Titles Held:

  • Director of Administration
  • Senior Executive Assistant & Blog Editor
  • Chief of Staff
  • Executive / Personal Assistant

Degrees

  • M.S
  • B.A.

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