digital archivist resume example with 16+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Responsible and energetic Administrative Assistant offering over 30 years of experience in a medical setting.

Forward-thinking professional offering more than 20 years of experience working in fast-paced Oncology clinic.

Proficient ability to manage a variety of office support. Multi line phones, office machines, medical records with complete confidentiality. A team player and quick learner. Skilled in oral and written communication.

  • Administrative Support
  • Medical Records Management
  • Insurance Knowledge
  • Insurance verification
  • Patient privacy
  • Appointment scheduling
  • Inventory oversight
  • Data entry
  • Meeting arrangements
  • Filing assistance
  • Faxing paperwork
  • Restocking supplies
  • Routing mail
  • Employee timesheet processing
  • Multi-line phone proficiency
  • Appointment setting
  • Professional phone etiquette
  • Research skills
  • Conference planning
  • Physician billing
  • Customer service-oriented
  • Supervising staff
  • Team building
  • Program management
  • Database administration
  • Routing packages
  • Verifying insurance coverage
  • Personable and outgoing
  • Medical billing
Mansfield Business School San Antonio, TX, Expected in 04/1988 Certificate : Accounting - GPA :
Thomas Jefferson High School San Antonio, TX, Expected in 05/1978 High School Diploma : - GPA :
Work History
A.H. Belo Corporation - Digital Archivist
Plano, TX, 08/2022 - 08/2022
  • Researched and recorded origins, provenance and historical significance of archival materials.
  • Streamlined usage by creating organizational systems for newly digitized records and documents.
  • Developed classification systems to facilitate public access to archived materials.

Atlanta Dental Center - Administrative Assistant Oncology Navigator
Atlanta, GEORGIA, 07/2013 - 11/2019
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting patients.
  • Developed and updated spreadsheets and databases to track patient demographics and cancer types
  • Interacted with insurances, outside medical record staff and pharmacy services to assist patients, and communicate instructions.
  • Participated in project meetings, tracked patient status.
  • Routed incoming faxes and outgoing medical record requests.
  • Ordered brochures and information packets for the different cancers
  • Prepared packages for shipment, pickup and courier services for prompt delivery to patients.
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Handled patient correspondence with complete confidentiality
  • Coordinated domestic travel arrangements, including booking hotel and ground transportation.
  • Performed research to collect and record the latest data in treating cancer
  • Assist patient and family in scheduling appointments for treatment or to obtain a second opinion
U.T. Health Science Center San Antonio - Assistant to Clinic Operations Director
City, STATE, 12/2007 - 06/2011
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Found new sources for office supplies and closely monitored inventory use to cut costs
  • Established administrative work procedures to track staff's time sheets, vacations, sick leave and personal time accured
  • Answered, responded to and transferred over 50 daily phone calls on multi-line phone system.
  • Built and maintained excellent co-worker relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
  • Supported clinic director by managing budget, interacted with vendors, contractors, and professionalsls
  • Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
  • Opened and properly distributed incoming mail to promote quicker response to clinic inquiries inquiries.
  • Managed building access and supplied key cards to employees and visitors
  • Maintained schedules for medical equipment inspections and replacements to include computers, office phones, and copy/fax machines
  • Updated inventory, expiration and vaccine logs to maintain current tracking documentation.
  • Reported facility and room maintenance problems to appropriate personnel for immediate remediation.
Cancer Therapy & Research Center - New Patient Coordinator
City, STATE, 12/2000 - 12/2007
  • Maintained detailed records of test results by entering data and patient information into computer
  • Called and faxed pharmacies to submit prescriptions and refills
  • Obtained client medical history, including medication information, symptoms and allergies
  • Collaborated with medical and administrative personnel to maintain patient-focused, engaging and compassionate environment
  • Gathered forms, copied insurance cards and collect patient information for billing and insurance filing
  • Collected all pertinent data and calculations to aid physician in interpreting results
  • Performed clerical duties, such as word processing, data entry, answering phones and filing
  • Educated patients and families on treatments, procedures, medications, continuing care and community resources
  • Accessed patient information through variety of office software applications, maintaining strict confidentiality to remain compliant with HIPAA regulations
  • Utilized customer service skills and detailed system knowledge to support hospital and clinic operations

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Resume Overview

School Attended

  • Mansfield Business School
  • Thomas Jefferson High School

Job Titles Held:

  • Digital Archivist
  • Administrative Assistant Oncology Navigator
  • Assistant to Clinic Operations Director
  • New Patient Coordinator


  • Certificate
  • High School Diploma

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