Counselor Registrar Assistant resume example with 11+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Career Focus
I am seeking a company where I can use my experience and education to help the company meet and surpass its goals.
Education and Training
Bachelor of Science: Human Services, Expected in Current
University of Phoenix - ,
Human Services
Work Experience
Counselor/ Registrar Assistant, 07/2015 to Current
Kingman Unified School DistrictKingman, AZ,
  • Directed transport and scheduling for initial entry interview and initial testing with inmates.
  • Directed TABE (Testing of Adult Basic Education) test and managed results and data for reporting purposes.
  • Responsible for monitoring conduct of inmates during testing according to CYFD/ JJS policies and procedures.
  • Responsible for writing, detailed, DIR’s (Disciplinary Incident Reports) and referrals to promote safety in accordance with CYFD/ JJS policy.
  • Verify and process incoming, outgoing, and ensure strict confidentiality of inmate records through Powerschool and cumulative folders.
  • Successfully completed all training requirements thus demonstrating willingness to learn new skills, knowledge, and duties.
Licensing and Certification Authority - CYFD, 05/2015 to 07/2015
Williams LeaNewport Beach, CA,
  • Managed survey, audit and investigative reports for treatment, psychiatric, treatment foster care, and group home facilities statewide.
  • Managed SIR’s (Serious Incident Reports) and SCI (Statewide Central Intake) reports to LCA liaisons, bureau chief, managers, and directors.
  • Managed all records and files within the division.
  • Re-certified and renewed licenses for facilities in compliance with state and government policies and procedures. Performed administrative duties as assigned.
Box Office Representative, Weekend Position, 10/2014 to 03/2015
Apex SystemsLittleton, CO,
  • Provide all guests a positive first impression of the Lensic Performance Arts Center by offering superior, individualized guest service.
  • Accurately operate the Tessitura computer ticketing system to sell tickets for local events.
  • Communicated with guests to locate and deliver will-call/ guest list tickets.
  • Provide information regarding the Lensic and other upcoming events and facilities via face-to-face communication and telephone.
  • Assist with Miscellaneous box office projects as directed.
Attendance Clerk, 02/2014 to 05/2015
AmountChicago, IL,
  • Communicate with students, teachers, parents, and faculty regarding attendance history, parent letters, passes to students.
  • Maintain a variety of attendance records through Powerschool.
  • Notify parents and/or guardians of student absences for the purpose of meeting state and federal requirements.
  • Obtain attendance records for student entry and exit from campus during school hours for the purpose of ensuring accurate reporting of excused absences and truancies.
  • Review notes brought by students for forgeries and other discrepancies; carefully audits all lists and files to eliminate legitimate reasons for absence before referring students for cutting a class.
Receptionist, 10/2013 to 02/2014
Abb LtdPortage, IN,
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Handled and processed confidential state information.
  • Communicated with constituents via phone and in person to obtain information about upcoming events and museum information.
  • Assisted other departments within the department with various tasks.
Data Entry Clerk, 01/2013 to 01/2013
Amedisys Inc.Corporate Remote, LA,
  • Updated patient accounts and information on a daily basis.
  • Developed more efficient filing systems and customer database protocols.
Executive Assistant, 2013 to 01/2013
Matthews InternationalCharleston, WV,
  • Prepared board meeting binders/ updated information as needed.
  • Developed directories for each pueblo governors, pueblo council members, city council members, and county officials.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Communicated with customers via phone, email and in person regarding bus schedules and fees.
Training Coordinator, 06/2010 to 07/2012
Parker-Hannifin, CorporationOxnard, CA,
  • Responsible for sourcing internal and external resources to provide necessary training.
  • Coordinated with managers/supervisors daily regarding the training needs of the project for both new and existing employees.
  • Consulted with various subcontractors, STR's and LANL training personnel to schedule employee training.
  • Archived previous training history and training certificates into Portage database.
  • Uploaded training and badging documents into server databases.
  • Prepared and processed badging paperwork for new/ rehires are complete and correct.
  • Operated with databases such as Share and Oracle .Crypto card and admin access holder for Los Alamos National Laboratory's training and records database.
Records Coordinator, to
  • Upheld DOE, LANL, OSHA, internal and external records and prepared submittals for clients.
  • Categorized, organized, and maintained documents in a secure location; hard copy and electronically.
  • Assisted with researching, locating and obtaining documents and records.
  • Revised files to ensure all records are complete and correct.
  • Uploaded records and documents into server databases.
  • QC'd and uploaded field log books, vehicle inspections, ES&H documents/ reports, and major equipment declarations/ incoming and outgoing.
Administrative Support, to
  • Distributed TLD badges to prevent/read radiation levels on field personnel.
  • Assisted with proposals (e.g.
  • composing binders, transferring documents to CD's, editing and redlining/track changes) and special projects.
  • Enrolled new and rehire employees in the Bioassay program.
  • Created and managed internal purchase requisitions, purchase orders and payment vouchers.
Probate Court Clerk, 05/2010 to 06/2010
  • Provided duties and responsibilities to board members, city and county officials Scheduled and prepared meetings.
  • Assisted with seminar preparations, presentations and maintained calendar activity for Judge Gallegos Fleet & Public Works Clerk Responsible for distributing license plates, insurance and gas cards as well as necessary vehicle identification stickers.
  • Interacted daily with fleet crew regarding work/repair orders, purchase orders for equipment, tools and parts.
  • Received and directed city and county animal control telephone calls.
  • Responsible for managing logs relating to vehicle maintenance and mileage.
Customer Service Representative, 08/2008 to 05/2010
  • Tracked class attendance and monitored class size to gauge the effectiveness of promotions.
  • Routinely placed orders for beverages and supplies for the facility.
  • Managed new, renewal, and cancellations of gym memberships.
  • Prepared teaching area for each class and returned all equipment to storage at the end of class.
  • Managed logs and spreadsheets of purchase orders, contracts and vouchers.
Handle With Care (Physical Restraint Technique), Verbal D-escalation, PREA (Prison Rape Elimination Act), Sexual Harassment, HIPPA Privacy, HIPPA Security, Civil Rights, Test Coordinator training, FACTS, GED Proctor Certified 

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Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • Counselor/ Registrar Assistant
  • Licensing and Certification Authority - CYFD
  • Box Office Representative, Weekend Position
  • Attendance Clerk
  • Receptionist
  • Data Entry Clerk
  • Executive Assistant
  • Training Coordinator
  • Records Coordinator
  • Administrative Support
  • Probate Court Clerk
  • Customer Service Representative


  • Bachelor of Science

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