Livecareer-Resume
Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary

Results-oriented accounting and administrative support with proven track record of success in keeping finances up-to-date and accurate. Dedicated to performing on-time accounting and administrative functions. Offering 25 years of functional experience in providing clerical, financial and administrative services with a proven record of dedication and hard work. If given the opportunity I would like to prove this to you as all my references have stated. I've always believe our companies customers are always to be serviced and given 110 % as well as my co-workers and other departments of the company.

Skills
  • Microsoft applications including Word, Excel, Outlook
  • Software applications including SAP, Oasis, Insite, Evolution Payroll, Sage/Timberline accounting
  • Accounting
  • Accounts Receivable
  • Administrative
  • Administrative support
  • AP
  • AR
  • Benefits
  • Billing
  • Cash flow
  • Credit
  • Credit analysis
  • Customer satisfaction
  • Documentation
  • Human Resources
  • Insurance
  • Invoicing
  • HR Law
  • Excel
  • Office
  • Outlook
  • Word
  • Office management
  • Payroll
  • Processing
  • Policies
  • Pricing
  • Coding
  • Project management
  • Proposals
  • Payment processing
  • Accounting remittances
  • General accounting
  • Vendor invoice processing
  • Recruiting
  • Problem resolution
Work History
Cost Billing Specialist / Administrative Assistant, 10/2013 to 08/2019
Rabalais I & E ConstructorsCity, STATE,
  • Responsible for office and service projects organization, billing, and administrative and human resources support for the company's San Antonio location.
  • Generates detailed job cost, cost plus, time and material, and AR aging reporting.
  • Handles billing for branch ensuring accurate, complete and timely invoicing as well as collections on past due accounts.
  • Provides administrative support and office management for branch.
  • Schedules pre-employment testing and processes new hire paperwork.
  • Gathers and submits timesheets while ensuring data is complete and accurate.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Increased customer satisfaction by resolving billing or service issues.
Payroll / Human Resource Specialist, 06/2008 to 02/2012
Wenzel Downhole Tools, IncCity, STATE,
  • Downhole drilling equipment and service company, Responsible for executive assistance to the Controller, payroll processing, reporting, and coordinating human resources functions.
  • Served as liaison between management and employees by handling questions, investigating issues, and resolving payroll, human resources or work-related concerns for all US branches which included Conroe, Texas, Oklahoma City, OK, Casper, WY, and Morgantown, WV.
  • Provided executive and administrative support to the Company's Controller.
  • Implemented compensation and benefits policies and helped to establish competitive programs and ensure compliance with legal requirements.
  • Supported recruiting efforts by conducting background inquiries and scheduling pre-employment testing.
  • Planned and conducted new employee orientations, processed new hire paperwork, and enrolled employees into benefit and insurance programs.
  • Input data, processed payroll and checks, researched and resolved issues, and generated payroll reports.
  • Represented organization on unemployment and workers compensation dispute hearings and investigations.
  • Worked with warehouse management to implement company's safety program.
  • Attended OSHA courses and made recommendations to management on updating and improving safety programs.
  • Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
Accounts Payable and Accounts Receivable Clerk, 04/1990 to 05/2008
Panalpina, IncCity, STATE,
  • International freight forwarder Credit, Collections, Accounts Receivable Representative - Responsible for credit analysis, collections, receivables activities, and reporting utilizing SAP software for approximately 150 multi-million dollar accounts with the goal of maintaining current accounts and high customer satisfaction.
  • Scope of position included the company's Houston, Southern, and Northeast Regions.
  • Credit Functions.
  • Monitored customer credit limits through analysis of payment history, current credit worthiness, and estimated shipping activity.
  • Increased or decreased credit limits based upon credit analysis.
  • Placed at-risk customers on COD status with goal of converting customer back to credit status.
  • Collection Functions.
  • Ensured maximum cash flow for the company while maintaining customer satisfaction.
  • Prepared and analyzed various aging reports including aged trial balances, open items reports, and customer statements.
  • Identified outstanding accounts and initiated collection procedures to restore account to current status.
  • Scheduled meetings with customers to resolve past due accounts.
  • Served as liaison between customer and operations department to resolve billing discrepancies.
  • Maintained customer collection files and data in SAP.
  • Assigned delinquent accounts to outside collection agency in accordance with department policies.
  • Accounts Receivable Functions.
  • Ensures accurate and timely posting of checks and ACH/Wire transfer payments to customer accounts.
  • Prepares posting documents for allocation of payments to accounts.
  • Responsible for AP and AR functions for all company business in the United States.
  • Activities included the accurate and timely coding and posting of AP invoices and AP check runs, and processing and posting of AR checks.
  • Reviewed account documentation for over two hundred accounts, rectified issues and contacted customers and vendors about account changes.
Education
Diploma: , Expected in
Aldine High School - Houston, TX
GPA:

High School Diploma

Certificates Award: Job Related Certificates, Expected in
Lone Star Community College - Houston, TX
GPA:

Panalpina - Hazardous Cargo Courses - Completed - Certificate

Wenzel Downhole Tools - OSHA Compliance, Payroll Law, Human Resources Law (1 and 2) - Completed - 4 Certificates

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School Attended

  • Aldine High School
  • Lone Star Community College

Job Titles Held:

  • Cost Billing Specialist / Administrative Assistant
  • Payroll / Human Resource Specialist
  • Accounts Payable and Accounts Receivable Clerk

Degrees

  • Diploma
  • Certificates Award

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