Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Results-oriented accounting and administrative support with proven track record of success in keeping finances up-to-date and accurate. Dedicated to performing on-time accounting and administrative functions. Offering 25 years of functional experience in providing clerical, financial and administrative services with a proven record of dedication and hard work. If given the opportunity I would like to prove this to you as all my references have stated. I've always believe our companies customers are always to be serviced and given 110 % as well as my co-workers and other departments of the company.

  • Microsoft applications including Word, Excel, Outlook
  • Software applications including SAP, Oasis, Insite, Evolution Payroll, Sage/Timberline accounting
  • Accounting
  • Accounts Receivable
  • Administrative
  • Administrative support
  • AP
  • AR
  • Benefits
  • Billing
  • Cash flow
  • Credit
  • Credit analysis
  • Customer satisfaction
  • Documentation
  • Human Resources
  • Insurance
  • Invoicing
  • HR Law
  • Excel
  • Office
  • Outlook
  • Word
  • Office management
  • Payroll
  • Processing
  • Policies
  • Pricing
  • Coding
  • Project management
  • Proposals
  • Payment processing
  • Accounting remittances
  • General accounting
  • Vendor invoice processing
  • Recruiting
  • Problem resolution
Work History
Cost Billing Specialist / Administrative Assistant, 10/2013 to 08/2019
Rabalais I & E ConstructorsCity, STATE,
  • Responsible for office and service projects organization, billing, and administrative and human resources support for the company's San Antonio location.
  • Generates detailed job cost, cost plus, time and material, and AR aging reporting.
  • Handles billing for branch ensuring accurate, complete and timely invoicing as well as collections on past due accounts.
  • Provides administrative support and office management for branch.
  • Schedules pre-employment testing and processes new hire paperwork.
  • Gathers and submits timesheets while ensuring data is complete and accurate.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Increased customer satisfaction by resolving billing or service issues.
Payroll / Human Resource Specialist, 06/2008 to 02/2012
Wenzel Downhole Tools, IncCity, STATE,
  • Downhole drilling equipment and service company, Responsible for executive assistance to the Controller, payroll processing, reporting, and coordinating human resources functions.
  • Served as liaison between management and employees by handling questions, investigating issues, and resolving payroll, human resources or work-related concerns for all US branches which included Conroe, Texas, Oklahoma City, OK, Casper, WY, and Morgantown, WV.
  • Provided executive and administrative support to the Company's Controller.
  • Implemented compensation and benefits policies and helped to establish competitive programs and ensure compliance with legal requirements.
  • Supported recruiting efforts by conducting background inquiries and scheduling pre-employment testing.
  • Planned and conducted new employee orientations, processed new hire paperwork, and enrolled employees into benefit and insurance programs.
  • Input data, processed payroll and checks, researched and resolved issues, and generated payroll reports.
  • Represented organization on unemployment and workers compensation dispute hearings and investigations.
  • Worked with warehouse management to implement company's safety program.
  • Attended OSHA courses and made recommendations to management on updating and improving safety programs.
  • Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
Accounts Payable and Accounts Receivable Clerk, 04/1990 to 05/2008
Panalpina, IncCity, STATE,
  • International freight forwarder Credit, Collections, Accounts Receivable Representative - Responsible for credit analysis, collections, receivables activities, and reporting utilizing SAP software for approximately 150 multi-million dollar accounts with the goal of maintaining current accounts and high customer satisfaction.
  • Scope of position included the company's Houston, Southern, and Northeast Regions.
  • Credit Functions.
  • Monitored customer credit limits through analysis of payment history, current credit worthiness, and estimated shipping activity.
  • Increased or decreased credit limits based upon credit analysis.
  • Placed at-risk customers on COD status with goal of converting customer back to credit status.
  • Collection Functions.
  • Ensured maximum cash flow for the company while maintaining customer satisfaction.
  • Prepared and analyzed various aging reports including aged trial balances, open items reports, and customer statements.
  • Identified outstanding accounts and initiated collection procedures to restore account to current status.
  • Scheduled meetings with customers to resolve past due accounts.
  • Served as liaison between customer and operations department to resolve billing discrepancies.
  • Maintained customer collection files and data in SAP.
  • Assigned delinquent accounts to outside collection agency in accordance with department policies.
  • Accounts Receivable Functions.
  • Ensures accurate and timely posting of checks and ACH/Wire transfer payments to customer accounts.
  • Prepares posting documents for allocation of payments to accounts.
  • Responsible for AP and AR functions for all company business in the United States.
  • Activities included the accurate and timely coding and posting of AP invoices and AP check runs, and processing and posting of AR checks.
  • Reviewed account documentation for over two hundred accounts, rectified issues and contacted customers and vendors about account changes.
Diploma: , Expected in
Aldine High School - Houston, TX

High School Diploma

Certificates Award: Job Related Certificates, Expected in
Lone Star Community College - Houston, TX

Panalpina - Hazardous Cargo Courses - Completed - Certificate

Wenzel Downhole Tools - OSHA Compliance, Payroll Law, Human Resources Law (1 and 2) - Completed - 4 Certificates

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy


Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

How this resume score
could be improved?

Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:


resume Strength

  • Personalization
  • Target Job
  • Typos

Resume Overview

School Attended

  • Aldine High School
  • Lone Star Community College

Job Titles Held:

  • Cost Billing Specialist / Administrative Assistant
  • Payroll / Human Resource Specialist
  • Accounts Payable and Accounts Receivable Clerk


  • Diploma
  • Certificates Award

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in: